10/20/16 - 5:30PM - BOARD MEETING

10/20/16 - 5:30PM - BOARD MEETING

ANNIE MERTS CENTER
200 WHITE STREET
HUNTSVILLE, AL 35801

 

 

 

The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m. Members present were the President, Ms. Laurie McCaulley; Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr. Walker McGinnis. A quorum was present. Also present were the Interim Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. In accordance to the board by-laws concerning the 24 hour rule the President asked for a motion to add the following items to the agenda under the Work Session and New Business: Modification to the CSFO and Deputy Superintendent Employment Contract. The motion was made by Mr. Culbreath, seconded by Ms. Ferrell, approved.

The bio was read by Ms. Beth Wilder. Hannah Bump, 8th grader at Hampton Cove Middle led the Pledge of Allegiance.

The following were recognized by Mr. Drake and Dr. Cooper for their accomplishments:

New Century Technology High School PTSA recently received the Phoebe Apperson Hearst Award of Merit. It is National PTA's highest honor. It is one of only three schools in the nation to receive this award this year.

Additionally, three of our PTAs were recognized as National PTA Schools of Excellence - Hampton Cove Middle School PTA, Mountain Gap PTA, and New Century Technology High School PTSA.

Ms. Wilder made the motion to approve the resolutions, seconded by Ms. Ferrell, approved.

 

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Minutes

Huntsville City Schools

Meeting Minutes

Printed : 10/20/2016 8:59 AM CST

WORK SESSION

10/13/2016 5:30:00 PM

ANNIE MERTS CENTER

200 WHITE STREET

HUNTSVILLE, AL 35801

The Huntsville City Board of Education met in the boardroom on the above

date at 5:34 p.m. Members present were the President, Ms. Laurie Mccaulley;

Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr.

Walker McGinnis. A quorum was present. Also present were the Interim

Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks;

members of the central office staff; and interested citizens.

The meeting was called to order by the President and the Moment of Silent

Reflection was led by the President. The bio was read by Ms. Beth Wilder.

Noah Hunsicker, 5th grader at Hampton Cove Elementary led the Pledge of

Allegiance.

The following were recognized by Mr. Drake and for their accomplishments:

HUNTSVILLE HIGH SCHOOL: MADY TAYLOR- the DYW (Distinguished Young

Woman, formerly known as Junior Miss) of Madison County. She was named

from a field of competitors from across the county to include students from

Madison City, Madison County and other HCS schools. Mady is a senior at

Huntsville High. She won about 2500 dollars in scholarships and will

represent HHS, the city and the county in the State Program in January.

SCHOOL BOARD RECOGNITION:

2016AASB School Board Member Academy Achievements

Laurie Mccaulley

Elisa Ferrell

Walker McGinnis

Masters 4th Year (Date Plate)

Level 3 (Certificate)

Level 3 (Certificate)

Beth Wilder Level 3 (Certificate)

Mr. Culbreath made the motion to approve the resolutions, seconded by Ms.

Ferrell, approved.

Attendees - voting members

Laurie Mccaulley Chair

Elisa Ferrell Vice Chair

Michael Culbreath Board Member

Walker McGinnis

Beth Wilder

Attendees - other

Mr. Tom Drake

Board Member

Board Member

Interim Superintendent

1. MOMENT OF SILENT REFLECTION

11. PLEDGE OF ALLEGIANCE led by Noah Hunsicker - 5th grader at

Hampton Cove Elementary

111. CELEBRATIONS/RESOLUTIONS

Before the Work Session Ms. Ferrell made the following motion, seconded by

Ms. Wilder, approved:

I move that the board go into executive session to discuss with its attorney the

legal ramifications of and legal options for pending litigations or litigations

that may occur if the board takes a particular course of action.

In addition to the motion, second, and vote to go into executive session, the

following should be made a part of the minutes as received from the school

board attorney:

I am familiar with the reasons for the proposed executive session and it is my

opinion that the pending litigation exception in the Open Meetings Act applies

to the planned discussion during the executive session.

The board was to be in executive session approximately 1 hour.

No action was taken while in executive session.

After the executive session the agenda was revised to reflect the following

changes:

Action Items and New Business Items were discussed and votes taken then

the Work Session Items were presented.

1v. WORK SESSION

A. Pinnacle Schools - APP Program

s. Transportation Information Platform Update

c. Student Technology Enhancement Program (STEP) Update

o. ACT Aspire Assessment/Plus Writing Update Presentation

E. Charter School Application Response

F. Memorandum of Agreement - Morris Volunteer Coordinator

G. Superintendent Search Firm

H. 2016 AASB Fall Conference

v. ACTION ITEMS

A. Approval of the Special Called Meeting September 15, Board

Meeting September 15, and Special Called Meeting September

29, 2016 Minutes

a. CONSENT AGENDA- SEPARATE RECOMMENDATION ON

GIFTS TO SCHOOLS/BID #16-070 AND SEPARATE

RECOMMENDATION AND VOTE ON CONSTRUCTION ITEMS

C.

The Interim Superintendent recommends approval of the

Consent Agenda consisting of:

Gifts to Schools

New Bid #16-070 - Custodial Equipment- award line items 1-

12 (see bid tab) to Banks Industries, Inc. for an award total of

$66,516.00 and line items 13-19 to American Paper and Twine

for an award total of $1,747.00. The total awarded bid price is

$68,263.00

RECOMMENDATION:

The Interim Superintendent recommends approval of the Gifts

to Schools and New Bid #16-070 - Custodial Equipmentaward

line items 1-12 (see bid tab) to Banks Industries, Inc. for

an award total of $66,516.00 and line items 13-19 to American

Paper and Twine for an award total of $1,747.00. The total

awarded bid price is $68,263.00

Motion made by: Elisa Ferrell

Seconded by: Beth Wilder

Unanimously Approved

CONSTRUCTION ITEMS:

Rolling Hills Gym project-THIS ITEM WAS REMOVED FROM

THE AGENDA

Change Order #3 to Lee Builders for the MLK project; an

increase to the contract in the amount of$145,363.97

Change Order #5 to Pearce Construction for the Whitesburg P-

8 project; an increase to the contract in the amount of

$24,760.00

Change Order #7 to Bailey Harris Construction for the

Jemison/McNair project; an increase to the contract in the

amount of $863,000.00

Change Order #2 to Woodward Construction for the Morris P-8

project; an increase to the contract in the amount of

$47,876.54

RECOMMENDATION:

a. The Interim Superintendent recommends approval of

the Construction Items:

1. Change Order #3 to Lee Builders for the MLK

project; an increase to the contract in the amount

of$145,363.97

2. Change Order #5 to Pearce Construction for the

Whitesburg P-8 project; an increase to the contract

in the amount of $24,760.00

3. Change Order #7 to Bailey Harris Construction for

the Jemison/McNair project; an increase to the

contract in the amount of $863,000.00

4. Change Order #2 to Woodward Construction for

the Morris P-8 project; an increase to the contract

in the amount of$47,876.54

Motion Made by: Mike Culbreath

Seconded by: Elisa Ferrell

Unanimously Approved

The Interim Superintendent recommends approval of the

Consent Agenda consisting of:

Gifts to Schools

New Bid #16-070 - Custodial Equipment- award line items 1-

12 (see bid tab) to Banks Industries, Inc. for an award total of

$66,516.00 and line items 13-19 to American Paper and Twine

for an award total of $1,747.00. The total awarded bid price is

$68,263.00

CONSTRUCTION ITEMS:

Rolling Hills Gym project - THIS ITEM WAS REMOVED FROM

THE AGENDA

Change Order #3 to Lee Builders for the MLK project; an

increase to the contract in the amount of $145,363.97

Change Order #5 to Pearce Construction for the Whitesburg P-

8 project; an increase to the contract in the amount of

$24,760.00

Change Order #7 to Bailey Harris Construction for the

Jemison/McNair project; an increase to the contract in the

amount of $863,000.00

Change Order #2 to Woodward Construction for the Morris P-8

project; an increase to the contract in the amount of

$47,876.54

b. Gifts to Schools

c. New Bid #16-070 - Custodial Equipment - award line

items 1-12 (see bid tab) to Banks Industries, Inc. for an

award total of$66,516.00 and line items 13-19 to

American Paper and Twine for an award total of

$1,747.00. The total awarded bid price is $68,263.00

d. CONSTRUCTION ITEMS:

1. Change Order #3 to Lee Builders for the MLK

project; an increase to the contract in the amount

of $145,363.97

2. Change Order #5 to Pearce Construction for the

Whitesburg P-8 project; an increase to the contract

in the amount of $24,760.00

3. Change Order #7 to Bailey Harris Construction for

the Jemison/McNair project; an increase to the

contract in the amount of $863,000.00

4. Change Order #2 to Woodward Construction for

the Morris P-8 project; an increase to the contract

in the amount of $47,876.54

VJ. NEW BUSINESS

A. Human Resources Report

The Interim Superintendent recommended approval of the

Human Resources Report.

Motion made by: Elisa Ferrell

Motion seconded by: Beth Wilder

Voting

Unanimously Approved

e. Certification of Financial Statements and Bank Reconciliations

-August 2016

The Interim Superintendent recommended approval of the

General Purpose Financial Statements, including the Balance

Sheet and Statement of Revenues, Expenditures, and Changes

in Fund Balance, as of and for the month ended August 31,

2016.

Motion made by: Elisa Ferrell

Motion seconded by: Beth Wilder

Voting

Unanimously Approved

c. Memorandum of Agreement - Morris Volunteer Coordinator

The Interim Superintendent recommended approval of the

Memorandum of Agreement for the Morris Volunteer

Coordinator.

Motion made by: Elisa Ferrell

Motion seconded by: Beth Wilder

Voting

Unanimously Approved

o. Citizen Comments Revisions

The Chair recommended approval of the Citizen Comments

Revisions of the Huntsville City Board of Education Bylaws

effective November 1, 2016.

Motion made by: Elisa Ferrell

Motion seconded by: Beth Wilder

Voting

Unanimously Approved

E. Superintendent Search Firm - The following are the

recommendations to rescind, recommend approval to enter

into a contract with AASB and negotiate with AASB:

The Chair recommended that the board rescind the previous action of the

board at the September 29th meeting with Ray & Associates for the 2nd

component of the Superintendent Search Firm.

Motion: Walker McGinnis

Seconded: Elisa Ferrell

Approved: Unanimously Approved

The Chair recommended that the Board President and Vice President enter

into a contract with AASB in the amount of $3,500.00 plus expenses to

perform the Community Engagement Component of the Superintendent

Search Firm Contract.

Motion: Beth Wilder

Seconded: Walker McGinnis

Approved: Unanimously Approved

The Chair recommended that the Board President and Vice President

negotiate and enter into a contract for the board to address at the next

meeting under the terms of which AASB would perform the application

process and present to the board the final three to five candidates for

consideration.

Motion: Mike Culbreath

Seconded: Walker McGinnis

Approved: Unanimously Approved

The motion to add item VI. F. to the agenda due to the 24 hour rule was

made by Ms. Wilder, seconded by Mr. McGinnis, approved.

F. Amendment to the Interim Superintendent Contract

The Chair recommended approval of the Amendment to the

Interim Superintendent Contract.

Motion made by: Michael Culbreath

Motion seconded by: Elisa Ferrell

Voting

Unanimously Approved

There being no further business the meeting adjourned at 9:15 a.m.

Vote Results

Michelle Watkins
Beth Wilder
Elisa Ferrell
Walker McGinnis
Pam Hill
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Agenda developed by the Superintendent in collaboration with the Board President and Vice President.