Meeting Information

Work Sessions

The goal of a Work Session is to effectively and efficiently complete the business before the BOE as outlined by the agenda that is open to the public to attend and observe as outlined in the Open Meetings Act (Title 36, Chapter 25A). 

Work sessions are generally held on the first Thursday of each month. (On occasion, a work session will be rescheduled to accommodate events such as holidays and professional training.) 

The purpose of a work session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE, to receive constituent questions and suggestions related to an agenda item, so the BOE can give thoughtful consideration to the questions and suggestions prior to voting.  

Further, constituents may submit any HCS related question or suggestion by using the Constituent Services cards provided or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions. 

Constituents shall fill out the card completely and give to the chief of staff when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

After Work Session

As part of the BOE Constituent Services, the BOE, upon completion of the business of the Work Session will adjourn/end the meeting, take a short break, and upon return, provide time to listen to constituent concerns and suggestions during Citizen Comments. 

Citizens of Huntsville, AL (or annexed area), parents and guardians of a child enrolled in Huntsville City Schools, and Huntsville City Schools employees that desire to address the Board at a public meeting, will provide the Superintendent with written notice of their request to speak no later than seventy-two (72) hours prior to the work session. The reason for requesting to appear shall be included in full detail in the written request, and shall also contain the requester’s full name and residential street address. The goal in providing advance notice and full details is to allow the Superintendent and BOE opportunity to be proactive in addressing an issue.

Board Meetings

The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided. 

Please fill out the card completely and give to the chief of staff when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

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