Board Agendas

  • MOMENT OF SILENT REFLECTION
  • PLEDGE OF ALLEGIANCE
  • 08/18/2016 - 5:30PM - Board Meeting

    Annie Merts center

    200 White Street

    Huntsville, AL 35801

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m.  Members present were the President, Ms. Laurie McCaulley; Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr. Walker McGinnis.  A quorum was present.  Also present were the Superintendent, Dr. Casey Wardynski; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President.

    The bios were read by Ms. Beth Wilder.  Teddy Ray Brust III and Tanner Lee Herring - 5th graders at Goldsmith Schiffman Elementary led us together in reciting the Pledge of Allegiance.

    As part of the Celebrations/Resolutions, Dr. Wardynski and Mr. Johnny Giles presented resolutions to the following:

    Ron Ford and James Morse - HCT for having achieved the high honor and recognition of highest number of student certificates earned for CompTIA Strata IT Fundamentals in Cyber Security (STATE LEVEL) CAREER READINESS INDICATOR EXCELLENCE AWARD

    The minutes of August 4, 2016 were approved as written.

    Attendees:
    Voting MembersPosition
    Laurie McCaulleyChair
    Elisa FerrellVice Chair
    Michael CulbreathBoard Member
    Walker McGinnisBoard Member
    Beth WilderBoard Member
    OtherPosition
    Casey WardynskiSuperintendent

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE

      Summary

      Teddy Ray Brust III was born in Lafayette, Indiana but moved to Huntsville when he was 19 months old. Since Kindergarten, he has attended Goldsmith-Schiffman Elementary School where he is now a fifth grader.

      Teddy attends Weatherly Road Assembly of God Church with his family and is a leader in his Discovery Rangers group—which is a part of the International Royal Rangers program.  Teddy was the 2016 BB Top Shooter at the Alabama State Pow Wow.

      Teddy thinks school is pretty cool, because he gets to meet new kids and hang out with friends. He thinks the teachers are awesome and loves the 5thgrade jobs.  Teddy enjoys playing videogames and helping little kids. When he grows up he says he wants to be a carpenter.

      Teddy lives with his parents, two brothers, and one sister.  His sister goes to Goldsmith-Schiffman with him, and his brothers attend Hampton Cove Middle School and Huntsville High School.  His mother is a substitute teacher for Huntsville City Schools. His father “was” a Marine and now works for Abaco Systems, Inc.

      ___________

      Tanner Lee Herring is also a 5th grade student at Goldsmith-Schiffman Elementary School.  He is a well-rounded young man who plays soccer and basketball, as well as piano. 

      He has been actively involved with Cub Scout Pack 343 since first grade and has earned his rank each year. 

      Tanner loves God, his family, his friends, reading and video games.  He hopes to one day to follow in the footsteps of his Papa and serve his country in the US Air Force.

      Tanner is the son of Josh and Jennifer Herring and older brother to Emma Herring.

    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Ribbon Cuttings Update
      • Boys and Girls Club Update
      • Press Update
      • Sports Update
      • Enrollment Update
      • Pre-K Presentation
      • Career Academy Update
      • Title I Presentation
      • Website Update

        The President asked for a motion to continue the meeting due to time constraints.  Mr. McGinnis motioned for the continuation, seconded by Ms. Ferrell, approved.

      • Operations and Transportation Update
      • Universal Free Breakfast and Summer Feeding Program

        Presentation made after the ACTION ITEMS AND NEW BUSINESS ITEM WERE PRESENTED, RECOMMENDED FOR APPROVAL, AND VOTE TAKEN.

    • ACTION ITEMS
      • Approval of the August 4, 2016 Minutes
      • CONSENT AGENDA

        The Superintendent recommends approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #16-071 – Bio Waste Disposal – bid awarded to Westmed Disposal – award total of $24,000.00

        New Bid #16-074 – HVAC Filter Maintenance - bid awarded to Pure Air Filter Sales & Service – award total of $18,402.55

        New Bid #16-081 – Storage Containers – bid awarded to Decatur Container Sales & Rental Inc. – award total of $36,465.00

        CONSTRUCTION ITEMS:

        Construction Contract between Huntsville City Schools and Madison Electric, Inc. for Whitesburg P-8 Sports Lighting project in the amount $171,000

        Construction Contract between Huntsville City Schools and Dunlap Contracting for Monte Sano Elementary LED Lighting Retrofit project in the amount of $99,450

        Change Order #1 to Dunlap Contracting for LED Retrofit project for Chaffee, Jones Valley, MLK, and McDonnell; an increase in the amount of $19,329

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
        • Gifts to Schools
        • BIDS
          • New Bid #16-071 - Bio Waste Disposal

            Bid awarded to Westmed Disposal - award total of $24,000.00

          • New Bid #16-074 - HVAC Filter Maintenance

            Bid awarded to Pure Air Filter Sales & Service - award total of $18,402.55.

          • New Bid #16-081 - Storage Containers

            Bid awarded to Decatur Container Sales & Rental Inc. - award total of $36,465.00.

        • CONSTRUCTION ITEMS
          • Construction Contract between HCS and Madison Electric, Inc.

            Construction Contract between HCS and Madison Electric, Inc. for Whitesburg P-8 Sports Lighting project in the amount of $171,000.

          • Construction Contract between HCS and Dunlap Contracting

            Construction Contract between HCS and Dunlap Contracting for Monte Sano Elementary LED Lighting Retrofit project in the amount of $99,450.

          • Change Order #1 to Dunlap Contracting

            Change Order #1 to Dunlap Contracting for LED Retrofit project for Chaffee, Jones Valley, MLK, and McDonnell; an increase in the amount of $19,329.

    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Laurie Bone McCaully: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
  • 09/01/2016 - 4:00PM - Budget Hearing 1
    • Fiscal Year 2017 Budget Schedule BI
    • Fiscal Year 2017 Budget Schedule BII
    • Fiscal Year 2017 Budget Schedule PI Exhibits
    • Supplemental Information Sheets to Proposed FY 2017 Budget
    • FY 2017 Budget Hearing Powerpoint
  • 11/03/2016 - 5:30PM - Work Session

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m. Members present were the President, Ms. Laurie McCaulley; Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr. Walker McGinnis. A quorum was present. Also present were the Interim Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio was read by Mr. Walker McGinnis. Students from Sonnie Hereford Elementary School Student Council led the Pledge of Allegiance.

    Mr. McGinnis made the motion to approve the resolutions, seconded by Ms. Ferrell, approved.

    Ms. Ferrell read the Purpose of the Meeting Statement.

    The Board President asked for a motion to accept the updated Human Resources Report. Mr. McGinnis made the motion, seconded by Ms. Ferrell, approved.

    There being no further business, the meeting adjourned at 7:45p.m.

    Attendees:
    Voting MembersPosition
    Laurie McCaulleyChair
    Elisa FerrellVice Chair
    Michael CulbreathBoard Member
    Walker McGinnisBoard Member
    Beth WilderBoard Member
    OtherPosition
    B.T. DrakeSuperintendent
    • PLEDGE OF ALLEGIANCE
    • MOMENT OF SILENT REFLECTION
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Operations Update
      • Overview M to M Transfers
      • Greenpower Presentation
      • Delegates for 2016 AASB Convention and Delegate Assembly
      • Panorama Contract (Dashboard Software)
      • Board Resolution - Cadence Bank Line of Credit
      • Board Resolution - City of Huntsville Inter-government Transactions
      • Policy 2.1.1 and 2.1.2
    • ACTION ITEMS
      • Approval of the October 20, 2016 Board Meeting and October 27, 2016 Special Called Meeting Minutes
      • CONSENT AGENDA

        The Interim Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        Delegates for 2016 AASB Convention and Delegate Assembly

        BIDS:

        Bid #16-082 – Custodial Cleaning Supplies – bid awarded to American Paper & Twine for an award total of $40,275.76; Banks Industries for an award total of $10,294.05; A-Z Office Resource for an award total of $3,070.03 and N. Alabama Chemical for an award total of $4,926.85. Total extended bid price for all items will be $58,566.69.

        Renewal of Bid #16-001 – New Bid #17-001 – Paint Supplies – renew bid with Sherwin Williams for an award total of $31,350.00

        Bid #17-002 – Labor for Fire Alarm Repair Services – award bid to Systems Technology Co. of AL, Inc. – price of $70.00 per hour during school hours; $105.00 per hour for calls after school hours; $30.00 per hour during school hours for additional crew member and $45.00 per hour for calls after-hours for each additional crew member.

        Bid #17-003 – Labor for Telephone & Intercom Repair Services – award bid to Systems Technology Co. of Al, Inc. – price of $55.00 per hour during school hours; $82.50 per hour for calls after school hours; $30.00 per hour during school hours for additional crew member and $45.00 per hour for calls after-hours for each additional crew member.

        Bid #17-004 – Ceiling Tile/Vinyl Covered Sheetrock – award bid to Alabama Drywall Supply – award total of $94,731.00.

        Renewal of Bid #16-012 – New Bid #17-005 – Print Shop & Copier Paper – renew bid with Strickland Paper Company, Inc. for current pricing – award total of $63,505.60.

        Renewal of Bid #16-015 – New Bid #17-006 – Container Storage Rentals – renew bid with Decatur Container Sales & Rentals, Inc. – award total of $18,920.00.

        New Bid #17-008 – Band Uniforms – Jemison HS – award bid to Fruhauf Uniforms, Inc. – award total of $25,373.50.

        New Bid #17-011 – Maintenance of Playgrounds – award bid to Landscape Services, Inc. (LSI) – award total of $1,200.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
        • Gifts to Schools
        • Delegates for 2016 AASB Convention and Delegate Assembly
        • BIDS:
          • Bid #16-082 - Custodial Cleaning Supplies
          • Renewal of Bid #16-001 - New Bid #17-001 - Paint Supplies
          • Bid #17-002 - Labor for Fire Alarm Repair Services
          • Bid #17-003 - Labor for Telephone & Intercom Repair Services
          • Bid #17-004 - Ceiling Tile/Vinyl Covered Sheetrock
          • Renewal of Bid #16-012 - New Bid #17-005 - Print Shop & Copier Paper
          • Renewal of Bid #16-015 - New Bid #17-006 - Container Storage Rentals
          • New Bid #17-008 - Band Uniforms - Jemison HS
          • New Bid #17-011 - Maintenance of Playgrounds
    • NEW BUSINESS
      • Human Resources Report

        The Interim Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
      • Board Resolution - Cadence Bank Line of Credit

        The Interim Superintendent recommended approval of the Board Resolution - Cadence Bank Line of Credit.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
      • Board Resolution - City of Huntsville Inter-government Transactions

        The Interim Superintendent recommended approval of the Board Resolution - City of Huntsville Inter-government Transactions.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Abstain
      • Certification of Financial Statements and Bank Reconciliations - September 2016

        The Superintendent recommended approval of the Preliminary General Purpose Financial Statements, including the Preliminary Balance Sheet and Preliminary Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2016.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
  • 09/08/2016 - 5:00PM - Special Called Board Meeting
    • NEW BUSINESS
      • Proposed FY 2017 Budget

        The Superintendent recommends approval of the Proposed Budget for the Fiscal Year ending September 30, 2017.

        Vote Motioned By: Mike Culbreath
        Vote Seconded By: Elisa Ferrell
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
  • 09/15/2016 - 5:00PM - Special Called Meeting
  • 11/17/2016 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m. Members present were the President, Ms. Elisa Ferrell, Vice President, Mr. Walker McGinnis, Ms. Beth Wilder, Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Travell Bone - 5th grade student at Highlands Elementary School led the Pledge of Allegiance.

    Ms. Ann Kvach and Preeti Francis of the The Huntsville Council of PTAs along with Mr. Drake presented checks to several schools as Fall Grant winners.

    After the Consent Agenda Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation if a particular course of action is taken. 

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board was to be in executive session for approximately 30 minutes.

    No action was taken.

    There being no further business, the meeting adjourned at 7:50 p.m.

    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    Agenda developed by the Superintendent in collaboration with the Board President and Vice President.

    Board and Superintendent Comments

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Expeditionary Learning
      • 1st Read - New Policy 4.17 - Suicide Awareness & Prevention
      • Board Resolution - Fern Bell Site Work
      • Superintendent Update
    • ACTION ITEMS
      • Approval of the November 3rd Work Session and November 7th Re-org. Meeting
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-007 – Eubank Wall Mount & E-TAC Units – bid awarded to Trane Supply of Huntsville, Al for an award total of $62,092.30

        New Bid #17-009 – HVAC Supplies – bid awarded to Trane Supply  in categories 2, 3, 5, 7, 14 thru 16, 18, 20 thru 21 and 24 thru 27 and category 4 – Items 4.1 thru 4.20, category 6 – Items 6.6 thru 6.25, category 22 – Items 22.2 and 22.3, category 23 – Items 23.1, 23.2 and 23.4 for an award total of $135,115.97 and awarded to Wittichen Supply categories 1, 8 thru 13, 17 and 19, category 4 – Items 4.21 thru 4.35, category 6 – Items 6.5 and 6.26, category 22 – Item 22.1, category 23 – Items 23.5 thru 23.7 to Wittichen Supply for an award total of $8,938.20.

        New Bid #17-013 – Pest Control Services – bid awarded to Bug Us Pest Control for an award total of $67,140.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
        • Gifts to Schools
        • BIDS:
          • New Bid #17-007 - Eubank Wall Mount & E-TAC Units
          • New Bid #17-009 - HVAC Supplies
          • New BId #17-013 - Pest Control Services
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Resolution for Signing Official Documents, Federal Proposals, Grants, and Contracts and Applications for Funds Under Public Laws 81-874 & 815 & 100-297

        The Superintendent recommended approval of the Resolution for Signing Official Documents, Federal Proposals, Grants, and Contracts and Applications for Funds Under Public Laws 81-874 and 815 and 100-297.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Policy 2.1.1 - Composition and 2.1.2 - Officers

        The Superintendent recommended approval of Policy 2.1.1 - Composition and 2.1.2 - Officers.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Board Resolution - Fern Bell Site Work

        The Superintendent recommended approval of the Board Resolution relevant to Fern Bell Park Sitework and Infrastructure Modifications.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 12/01/2016 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    The Huntsville City Board of Education met in the boardroom on the above date at 5:58 p.m. Members present were the President, Ms. Elisa Ferrell, Vice President, Mr. Walker McGinnis, Ms. Beth Wilder, Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Jayden Stidham and Kate Stone both 8th grade students from the Huntsville Jr. High School and members of the Student Council led the Pledge of Allegiance.

    The Huntsville High Girls Cross Country team was recognized by Mr. Giles and Ms. Ferrell in the absence of Mr. Drake. Upon the return of Mr. Drake the motion to approve the resolutions was made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    After the Math Acceleration presentation, Mr. McGinnis made the following motion, seconded by Ms. Wilder, 4 votes to approve, Ms. Hill voted to abstain, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the School Board Attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board was to be in executive session for approximately 15-20 minutes.

    No action was taken.

    Before the Human Resources Report was voted on during the discussion, Ms. Watkins made the following motion, seconded by Ms. Hill, approved:

    I move that the board go into executive session (#2) for the purpose to discuss the good name and character of two individuals.

    The following is the motion for executive session (#3) made by Mr. McGinnis, seconded by Ms. Wilder, Ms. Hill abstained, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the School Board Attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board was to be in executive session for approximately 45 minutes to an hour.

    No action was taken.

    There being no further business, the meeting adjourned at 9:05 p.m.

    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    Board Comments

    Citizen Comments

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Math Acceleration
      • Behavioral Learning Update
      • Employee Stipend
      • Superintendent Update
    • ACTION ITEMS
      • Approval of the November 17, 2016 Minutes - will approve at the December 15, 2016 mtg.
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Human Resources Report #2

          The Superintendent recommended approval of the transfer of Ms. Linda Martin.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Human Resources Report #3

          The Superintendent recommended the approval of the stipend to Mr. Wade Lipscomb as the Athletic Director for the AL.com Classic.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Human Resources Report #4

          The Superintendent recommended the approval of the transfer of Ms. Patricia Jones to the Annex.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
      • Employee Stipend

        The Superintendent recommended approval of a stipend for Huntsville City Schools full-time employees in the amount of $250 per employee.  For these purposes, the following employees are included:  all certified employees (teachers, principals, counselors, etc.), and all employees on the HCS Classified and Non-Instructional Certified Compensation Plan in grades 3-20.  Not included in this stipend are the Superintendent, and employees in grades 0-2.  To be eligible for this stipend, employees must have been Board approved for employment no later than December 1, 2016.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New Policy 4.17 - Suicide Awareness and Prevention

        The Superintendent recommended approval of new Policy 4.17 -  Suicide Awareness and Prevention.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Mediation - Mediation #1 - M. Ford and Mediation #2 - Pinnacle
        • Mediation - M. Ford

          The Superintendent recommended that the Board approve the attached General Release and Settlement Agreement - M.Ford.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Michelle Watkins
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Mediation - Pinnacle Behavioral

          The Interim Superintendent recommended that the Board of Education approve the attached Settlement Agreement and Full General Release between Pinnacle Behavioral Health, Inc. and the Huntsville City Board of Education.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
  • Test Agenda
  • 12/15/2016 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m.. Members present were the President, Ms. Elisa Ferrell, Vice President, Mr. Walker McGinnis, Ms. Beth Wilder, Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Chase Flatau, a senior at Huntsville High School and the new Group Commander for Huntsville's AL-941 Air Force Junior ROTC Unit, led the Pledge of Allegiance.

    The Celebrations/Resolutions consisted of the following:

    Team members from Cruise Missile Defense Systems (CMDS) Project Office were present to recognize Chelsy Robinson a student from Lee High School

    ASFL - Robotics Team - Highest Scoring Middle School

    ASFL - 2016 National Blue Ribbon School

    Grissom High - JROTC Raider Male Team - 1st place Overall in the Male Division, 1st place Overall in the Co-Ed Division, Trent Avery - Overall Outstanding Leadership Award, Emily Myers - Individual Award - Ultimate Raider - Top Female in the Nation

    Huntsville High - Air Force JROTC - awarded the Air Force Association Outstanding Unit for Alabama

    Westlawn Middle - Bonnie Garrett - Project Lead the Way Gateway Teacher of the Year

    Ms. Wilder made the motion to approve the resolutions, seconded by Ms. Hill, approved.

    Following the Superintendent Comments, Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the Board go into executive session for two purposes: 1)To discuss the general reputation and character of individuals: 2)to discuss with its  attorney the legal ramifications of and legal options for pending litigation.

    The Executive session should take approximately 30 minutes.

    As to the pending litigation, Mr. Brooks represents that the pending litigation exception is applicable to the planned discussion. No action was taken.

     

      

     

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE - led by Chase Flatau - Huntsville High
    • CELEBRATIONS / RESOLUTIONS
    • WORK SESSION
      • Greenpower Presentation
      • Graduation Rate Presentation
      • College Admission for Seniors
      • Weather Review
      • Services Agreement - DSM Integration Services, LLC
      • Contract Summary - City of Huntsville Consolidated MOA
      • Board Training Report - AASB Winter Conference
      • Superintendent Comments
    • ACTION ITEMS
      • Approval of the November 17 and December 1, 2016 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-017 – Carpet and Labor Costs – bid awarded to Carpet Systems for an award total of $147,900.00

        Renewal of Bid #16-013 – New Bid #17-018 – Rack Mount Intercom Parts – renew bid with Building Systems Technology, Inc. – for an award total of $6,952.80

        Renewal of Bid #16-025 – New Bid #17-024 – Musical Instruments -  renew bid with AB Stephens – for an award total of $6,100.00, Hallman’s Music – for an award total of $58,012.00 and Gadsden Music – for an award total of $21,387.70

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #17-017 - Carpet and Labor Costs
          • Renewal of Bid #16-013 - New Bid #17-018 - Rack Mount Intercom Parts
          • Renewal of Bid #16-025 - New Bid #17-024 - Musical Instruments
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Services Contract - DSM Integration Services, LLC

        The Superintendent recommends approval of the Support Services Agreement by and between DSM Integrations, LLC and the Huntsville City Board of Education.

         

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the Support Services Agreement by and between DSM Integrations, LLC and the Huntsville City Board of Education as amended upon the request of Ms. Watkins - District 1.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Certification of Financial Statements and Bank Reconciliations - October 2016

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended October 31, 2016.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 01/05/2017 - 5:30PM - Special Called Board Meeting
    Annie Merts Center
    200 White Street
    Attendees
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in a Special Called Board Meeting in the boardroom on the above date at 5:33 p.m... Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Pledge of Allegiance was led by Ms. Dollie Jackson.

    Before there was a vote on the Human Resources Report, Ms. Watkins made a motion to go into executive session to discuss the good name and character of  two individuals. Seconded by Ms. Hill, Ms. Wilder and Mr. McGinnis voted no, Ms. Ferrell voted yes. The motion was carried by a 3-2 vote. The board was expected to be in executive session approximately 10 minutes.

    There being no further business the meeting adjourned at 6:30 p.m..

     

    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Human Resources Report #2

          The Superintendent recommended approval of the transfer/reassignment of Debi Edwards from Hampton Cove Middle School Principal to Director of Instruction - Secondary Programs.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Human Resources Report #3

          The Superintendent recommended approval of the transfer/reassignment of Sharron Rivers from Mountain Gap P-8 School to OPS - Custodial.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
    • WORK SESSION
      • Superintendent Candidate Presentations
  • 01/12/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

     

    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.. Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Ms. Shanna Akery, gifted services teacher at Whitesburg P-8 led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Ms. Wilder, seconded by Ms. Hill, approved.

    There being no further business, the meeting adjourned at 8:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Ms. Shanna Akery - teacher at Whitesburg P-8
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Magnet Program Update
      • BLG/Discipline Report
      • Contract Amendment (Annual) - Pearson Education
      • Contract Summary - The Enrichment Center
      • Contract Summary - Cadence Bank Line of Credit Agreement
      • MOU between HCS ETV Dept. and Alabama Public Television
      • 2017-18 Calendar Correction
    • ACTION ITEMS
      • Approval of the December 15, 2016 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-020 – Lamps & Ballasts – bid awarded to Graybar Electric Co., Inc. for an award total of $23,589.32.   

        New Bid #17-021 – Lighting Fixtures – bid awarded to Gexpro for an award total of $46,869.25.

        Renewal – New Bid #17-022 – Building Materials – bid renewed with Huntsville Hardware for an award total of $294,130.89. 

        Renewal – New Bid #17-023 – Fire Alarm Controls/Instruments – bid renewed with North American Video & Sound for an award total of $7,870.00 and Systems Technology Company of Alabama, Inc. for an award total of $6,395.00.

        New Bid #17-026 – Football Helmet Reconditioning – bid awarded to Riddell/All American for an award total of $27,300.00.

        SEPARATE VOTE ON GIFTS TO SCHOOLS AND BIDS:

        VOTE MOTIONED BY: BETH WILDER, VOTE SECONDED BY: WALKER MCGINNIS, APPROVED

        CONSTRUCTION ITEMS:

        Change Order #2 (final) to Woodward Construction – AA Theater project; a deduction to the contract on the amount of $12,493.75

        Change Order #1 – Woodward Construction for the Sonnie Hereford Elementary project; a deduction to the contract in the amount of $19,256.14

        MOTION TO APPROVE CONSTRUCTION ITEMS:

        VOTE MOTIONED BY: BETH WILDER, VOTE SECONDED BY: PAM HILL, APPROVED

         

        • Gifts to Schools
      • BIDS:
        • New Bid #17-020 - Lamps & Ballasts
        • New Bid #17-021 - Lighting Fixtures
        • Renewal - New Bid #17-022 - Building Materials
        • Renewal - New Bid #17-023 - Fire Alarm Controls/Instruments
        • New Bid #17-026 - Football Helmet Reconditioning
      • CONSTRUCTION ITEMS:
        • Change Order #2 (final) to Woodward Construction - AAA Theater project; a deduction to the contract in the amount of $12,493.75
        • Change Order #1 - Woodward Construction for the Sonnie Hereford Elementary project; a deduction to the contract in the amount of $19,256.14
    • NEW BUSINESS
      • Human Resources Report
        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Contract Amendment (Annual) - Pearson Education
        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Certification of Financial Statements and Bank Reconciliations - November 2016
        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 01/30/2017 - 5:30PM - Special Called Board Meeting

     

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m. for a Special Called Board Meeting. Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Caroline Brooks led the Pledge of Allegiance.

     

    There being no further business, the meeting adjourned at 6:25 p.m.

     

     

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Caroline Brooks
    • NEW BUSINESS
      • Selection of Superintendent

        Before the discussion of the New Business Item - Selection of Superintendent, Ms.Ferrell made a statement in reference to a report that a candidate had been disqualified, that was incorrect, all 5 candidates are being considered. After the statement, Ms. Hill made the following motion, seconded by Ms. Watkins, carried:

        I move that the board go into executive session for the purpose to discuss the good name and character of an individual.

        The board was to be executive session for approximately 15 minutes. No action was taken.

        After the board returned from the executive session, Ms. Ferrell read the following:

        SUPERINTENDENT APPOINTMENT PROCESS

        1. The HCS BOE bylaws don’t address voting procedures for appointing a superintendent.  As a result, we have to present the procedures we will use, and vote to accept them at the start of the meeting.  (Roberts Rules of Order Newly Revised 11th ed., RONR, pg 438, lines 26- 35 and pg 439 lines 1-3)
        2. I will ask each board member, beginning with D1, D2, D4, D5 then D3, if they have a nominee.   Each BOE member can only nominate one person. (RONR, pg. 432, lines 8-14)  If a board member doesn’t wish to nominate someone, or if their nominee was already nominated by someone else, they would abstain or vote present.   If a board member is not ready to nominate they should say pass, and I will come back to them a second time before closing the nominations.    (RONR, pg 421, lines 4-8)
        3. After asking if there are any more nominations and hearing none, the chair will close the nominations.  (RONR, pg 288, lines 22-28)
        4. Each BOE member will have two to three minutes to discuss the positives of the candidate they nominated.  We will start with D1 and go all the way through in the same order again.
        5. After each nominee has been promoted by the nominating BOE member, voting will begin.  We will vote in order of nomination, which is also in order of district.    Each vote will be a roll call vote. (RONR, pg 443, lines 18-25)
        6. Each board member can vote on each nominee; referred to as cumulative voting. (RONR, pg 443, lines 27-34)
        7. If one candidate received a majority of BOE votes, and received more votes than all the other nominees, they will be appointed. 
        8. If there is a tie between candidates who have a majority of votes there will be a second round of voting. 
        9. If there is a tie, and a second round of voting is necessary, any candidate who has less votes than the candidates in the tie will not move forward in the voting.     
        10. After we complete the voting and one nominee has the majority of votes, we will vote to accept the results.

        Ms. Watkins (D1) nominated Dr. Agnella Katries Perera, Ms. Wilder (D2) nominated Dr. Matthew Akin, Ms. Ferrell (D3), Mr. McGinnis (D4), and Ms. Hill (D5) abstained, they did not have a nominee. The Chair then closed the nominations. Each board member then discussed the positives of the candidates. The Chair called for a Roll Call vote by districts. The Chair called for a vote on Dr. Agnella Katries Perera - Ms. Watkins - yes, Ms. Wilder - no, Ms. Ferrell - no, Mr. McGinnis - no, Ms. Hill - yes. The Chair then called for a vote on Dr. Matthew Akin - Ms. Watkins - no, Ms. Wilder - yes, Ms. Ferrell - yes, Mr. McGinnis - yes, Ms. Hill - no.

        The Chair recommended Dr Matthew Akin as the Superintendent for Huntsville City Schools. 

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 02/02/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street
    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m. Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Cadet Captain Vincent Crosby, a senior at Jemison High School led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

    After the celebrations and resolutions Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved for an executive session:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 20-30 minutes. No  action was taken.

     

    There being no further business, the meeting adjourned at 8:00 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Impact Aid Update
      • Magnet Schools Assistance Program (MSAP)
      • 2017-18 Calendar Correction #2
    • ACTION ITEMS
      • Approval of the January 5 and January 12, 2017 Minutes
      • CONSENT AGENDA
        • Gifts to Schools - SEPARATE VOTE TAKEN

          The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
      • BIDS: ONE VOTE TAKEN ON BIDS #17-015, 17-019, 17-024 AND 17-028, THERE WAS A SEPARATE VOTE ON BID #17-027
        • New Bid #17-015 - Hazardous Waste Disposal

          The Superintendent recommended approval of Bid #17-015 - Hazardous Waste Disposal.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • New Bid #17-019 - Fencing Materials

          The Superintendent recommended approval of New Bid #17-019 - Fencing Materials.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Bid #17-024 - Musical Instruments - Cancellation of Hallman's Music bid - Category 4, Stringed Instruments; Category 5, Musical Instrument Accessories

          The Superintendent recommended approval of Bid #17-024, Musical Instruments, Category 4, Stringed Instruments and Category 5, Musical Instrument Accessories.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • New Bid #17-027 - Asbestos Removal/Mold Remediation - SEPARATE VOTE TAKEN

          The Superintendent recommended approval of New Bid #17-027 - Asbestos Removal/Mold Remediation.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Abstain
        • New Bid #17-028 - General Electric Service/Equipment Rental

          The Superintendent recommended approval of New Bid #17-028 - General Electric Service/Equipment Rental.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

         

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the revised Human Resources Report excluding the agreement with Houghton Mifflin Harcourt Publishing Co. and the agreement with Seroyer Educational Consulting Services.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • MOU between HCS ETV Dept. and Alabama Public Television

        The Superintendent recommended approval of the Digital Channel Programming Agreement by and between the Alabama Educational Television Commission and the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - December 2016

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended December 31, 2016.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Magnet Schools Assistance Program (MSAP) Grant - ITEM REMOVED FROM AGENDA
  • 02/16/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street
    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m. Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Joseph Steber, a 3rd grader at Jones Valley Elementary School led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Ms. Wilder, seconded by Ms. Hill, approved.

     

    There being no further business, the meeting adjourned at 8:45p.m.

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Registration
      • Course Registration
      • National Merit Finalist
      • Superintendent Contract
        • Term of Contract
        • Professional Responsibilities
        • Professional Growth Civic Involvement
        • Board/Superintendent Communication
        • Compensation
        • Additional Benefits
        • Expenses
        • Relocation
        • Liability Coverage
        • Evaluation
        • Cancellation of Employment
        • Death
        • Resignation
        • Termination for Disability
        • Miscellaneous
        • Binding Effect
    • ACTION ITEMS
      • Approval of the January 30, 2017 Special Called Meeting and the February 2, 2017 Work Session Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-029 – Acoustic Insulation Installation – Blossomwood El Gym (Public Works Bid) – bid awarded to Dunlap Contracting, Inc. for an award total of $80,400.00

        Renewal of Bid #16-026 – New Bid #17-031 - Mixed Materials Printing – exercise the second and final one-year option – renew the bid with Datatek-USA, Inc. (please see bid tab for detail of pricing)

        New Bid #17-035 – Labor for Locksmith Services – bid awarded to Blair & Sons, Inc. for an award total of $18,325.00

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
        • Gifts to Schools
        • BIDS:
          • New Bid #17-029 - Acoustic Insulation Installation - Blossomwood El Gym (Public Works Bid)
          • Renewal of Bid #16-026 - New Bid #17-031 - Mixed Materials Printing
          • New Bid #17-035 - Labor for Locksmith Services
    • NEW BUSINESS
      • 2017-18 Calendar Correction #2

        The Superintendent recommended approval of the 2017-18 Calendar Correction #2.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Superintendent Contract
        • Term of Contract

          The Chair asked for a motion to approve the Term of Contract.

          Ms. Hill made a motion to approve a 2 year proposal to Dr. Akin, seconded by Ms Watkins. Ms. Hill and Ms. Watkins voted yes, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted no. The motion for a 2 year contract did not pass. 

          The Chair asked for another motion to approve the Term of Contract.

          Mr. McGinnis made a motion to approve a 3 year proposal to Dr. Akin ending June 30, 2020, seconded by Ms. Wilder. Ms. Hill and Ms. Watkins voted no, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted yes.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
          • Term

            The Chair asked for a motion on the Extension Clause (Evergreen Clause)

            Ms. Hill made the motion that the board will not extend the Evergreen Clause in the proposed contract. The motion was seconded by Ms. Watkins. Ms. Watkins, Mr. McGinnis and Ms. Hill voted yes, Ms. Wilder and Ms. Ferrell voted no.

            Vote Motioned By: Pam Hill
            Vote Seconded By: Michelle Watkins
            Michelle Watkins: Yea
            Beth Wilder: Nay
            Elisa Ferrell: Nay
            Walker McGinnis: Yea
            Pam Hill: Yea
        • Professional Responsibilities
        • Professional Growth Civic Involvement
        • Board/Superintendent Communication
        • Compensation

          The Chair asked for a motion on Compensation for Employment - Annual Salary.

          Ms. Watkins made the motion to extend a salary offer of $175,000.00 base salary plus $9,600.00 for car allowance, seconded by Ms. Hill. Ms. Watkins and Ms. Hill voted yes, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted no. The motion did not pass.

          The Chair asked for another motion on Compensation for Employment - Annual Salary.

          Mr. McGinnis made the motion to extend a salary offer of $195,000.00 base salary, there was no second.

          The Chair asked for another motion on Compensation for Employment - Annual Salary.

          Ms. Wilder made the motion to extend the salary offer of $179,500.00 base salary, seconded by Ms. Watkins. Ms. Watkins, Ms. Hill and Ms. Wilder voted yes, Mr. McGinnis and Ms. Ferrell voted no.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Michelle Watkins
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Nay
          Walker McGinnis: Nay
          Pam Hill: Yea
        • Additional Benefits

          The Chair asked for a motion on Additional Benefits.

          Ms. Hill made the motion that the district would not pay the premium for Dr. Akin health insurance benefit package.

          Vote Motioned By: Pam Hill
          Vote Seconded By: Michelle Watkins
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Expenses

          The Chair asked for a motion to extend the amount of $_________ for monthly Auto Allowance.

          Ms. Watkins made a motion to extend the amount of $800.00 per month for monthly Auto Allowance, seconded by Ms. Wilder.

          Vote Motioned By: Michelle Watkins
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Relocation

          The Chair asked for a motion on Relocation Expenses - Other Benefits.

          Ms. Watkins made a motion of $3,000.00, seconded by Ms. Hill. Ms. Watkins and Ms. Hill voted yes, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted no. The motion did not pass.

          The Chair asked for another motion on Relocation Expenses - Other Benefits.

          Mr. McGinnis made a motion of up to $5,000.00 or less with receipts. There was no second.

          The Chair asked for another motion on Relocation Expenses - Other Benefits.

          Ms. Wilder made the motion to review moving rates, seconded by Ms. Hill. Ms. Wilder, Ms. Hill and Ms. Watkins voted yes, Mr. McGinnis and Ms. Ferrell voted no.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Nay
          Walker McGinnis: Nay
          Pam Hill: Yea
        • Liability Coverage

          The Chair asked for a motion to accept the Liability Coverage.

          Ms. Wilder made a motion to change the language from the defunct ARMS to the current organization Education Liability Trust Fund (ELTF), and to correct any grammar that was impacted by the change. The motion was seconded by Ms. Watkins, motion passed with a 5-0 vote. 

           

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Michelle Watkins
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Evaluation

          The Chair asked for a motion on the Evaluation.

          Ms. Wilder made a motion to coordinate the dates of the evaluation with the finish of the school year and to do the evaluation in June after the school year is completed. The motion was seconded by Ms. Hill and passed with a 5-0 vote.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
          • Evaluation Form, Format and Process

            The Chair asked for a motion to approve the Evaluation Form, Format and Process.

            Vote Motioned By: Beth Wilder
            Vote Seconded By: Pam Hill
            Michelle Watkins: Yea
            Beth Wilder: Yea
            Elisa Ferrell: Yea
            Walker McGinnis: Yea
            Pam Hill: Yea
        • Cancellation of Employment

          The Chair stated there have been no changes to items 11-16 as presented in the original contact to Dr. Akin. The vote will be the same for these items.

          Ms. Wilder made a motion to approve items 11-16 as presented in the original contract, seconded by Ms. Hill and approved 5-0.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Death
          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Resignation
          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Termination for Disability
          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Miscellaneous
          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Binding Effect
          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
  • 02/21/2017 - 5:30PM - Special Called Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisVice Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m. for a Special Called Board Meeting. Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Dollie Jackson led the Pledge of Allegiance.

     

    There being no further business, the meeting adjourned at 6:25 p.m.

     

    • WORK SESSION
      • Superintendent Proposed Contract
        • Contract Term
        • Evaluation
        • Insurance Premiums
        • Housing/Relocation Expenses
        • Car Allowance
        • Salary
      • NEW BUSINESS
      • Superintendent Proposed Contract
        • Contract Term

          The Chair asked for a motion to approve the Contract Term.

          Ms. Watkins made a motion to approve a 2 year contract proposal to Dr. Akin, seconded by Ms. Hill. Ms. Watkins and Ms. Hill voted yes, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted no. The motion for a 2 year contract proposal did not pass.

          The Chair asked for another motion to approve the Contract Term.

          Ms. Ferrell made the motion for a 3 year contract proposal with a 1 year notification to Dr. Akin if the board determines not to renew by 3/13/2018. The motion was seconded by Mr. McGinnis. Ms. Watkins, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted yes, Ms. Hill voted no. The motion passed.

          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Evaluation

          The Chair made the motion that the Board set the evaluation for the Superintendent and it is mutually agreed upon by the Board and the Superintendent and only those 6 people are members of the team. Ms. Wilder seconded the motion.

          Sub. Section B. - Evaluation Form, Format and Process, Ms. Ferrell made the motion that by May 1, 2017 the Superintendent shall submit to the Board recommended evaluation criteria for his evaluation for the 2017-2018 school year, seconded by Ms. Wilder. 

          After the discussion the motion was amended to include the following: By May 1, 2017 the Superintendent shall submit to the Board recommended evaluation criteria for his evaluation for the 2017-2018 school year. The Board will take into consideration the recommended evaluation criteria as they create the measurable goals for the Superintendent. Ms. Watkins, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted yes, Ms. Hill voted no. The amended motion passed.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Insurance Premiums

          The Chair made the motion not to cover any portion of Dr. Akin insurance premiums, seconded by Ms. Wilder. The motion passed with a 5-0 vote.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Housing/Relocation Expenses

          The Chair asked for a motion for Housing/Relocation Expenses. Ms. Watkins made a motion to pay up to $7,000.00 for moving expenses with receipts, seconded by Ms. Hill. Ms. Watkins and Ms. Hill voted yes, Mr. McGinnis, Ms. Wilder and Ms. Ferrell voted no. The motion failed.

          The Chair asked for another motion for Housing/Relocation Expenses. Mr. McGinnis made a motion to pay up to $12,000.00 for moving expenses. There was no second. The motion failed.

          The Chair asked for another motion for Housing/Relocation Expenses. Ms. Watkins made a motion to pay up to $7,100.00 for moving expenses, seconded by Ms. Hill. Ms. Watkins and Ms. Hill voted yes, Mr. McGinnis, Ms. Wilder and Ms. Ferrell voted no. The motion failed.

          The Chair asked for another motion for Housing/Relocation Expenses. Ms. Wilder made the motion payment not to exceed $10,000.00. The motion was seconded by Ms. Ferrell. The motion failed.

          The motion was amended with the following: The superintendent shall be entitled to transition/relocation expenses not to exceed $10,000.00 providing receipts. The motion was seconded by Ms. Ferrell. Ms. Wilder, Ms. Hill and Ms. Ferrell voted yes, Ms. Watkins and Mr. McGinnis voted no. The motion passed.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Elisa Ferrell
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Nay
          Pam Hill: Yea
        • Car Allowance

          The Chair asked for a motion for Car Allowance. Ms. Hill made the motion to pay $700.00 monthly Car Allowance, Ms. Watkins seconded. Ms. Hill and Ms. Watkins voted yes, Mr. McGinnis, Ms. Wilder and Ms. Ferrell voted no. The motion failed.

          The  Chair asked for another motion for Car Allowance. Mr. McGinnis made a motion to pay $1,000.00 a month. Ms. Ferrell seconded. Ms. Ferrell and Mr. McGinnis voted yes. Ms. Watkins, Ms. Hill and Ms. Wilder voted no. The motion failed.

          The Chair asked for another motion for Car Allowance. Ms. Wilder made a motion to pay $900.00 a month, seconded by Mr. McGinnis. Ms. Watkins and Ms. Hill voted no, Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted yes. The motion passed. 

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Salary

          The Chair asked for a motion for Salary. Mr. McGinnis made a motion for a salary of $195,000.00, seconded by Ms. Wilder. Ms, Wilder, Mr. McGinnis and Ms. Ferrell voted yes, Ms. Watkins and Ms. Hill voted no. The motion passed.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Nay
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
  • 08/15/13 - 4:00PM - 1st Budget Hearing
  • 08/16/12 - 4:00PM - 1st Budget Hearing
  • 09/05/13 - 4:00PM - 2nd Budget Hearing
  • 02/16/12 - 5:30PM - BOARD MEETING
  • 01/16/14 - 5:30PM - BOARD MEETING
  • 01/21/16 - 5:30PM - BOARD MEETING
  • 01/23/13 - 5:30PM - BOARD MEETING
  • 01/27/15 - 5:30PM - BOARD MEETING
  • 10/15/15 - 5:30PM - BOARD MEETING
  • 10/16/14 - 5:30PM - BOARD MEETING
  • 10/17/13 - 5:30PM - BOARD MEETING
  • 10/20/16 - 5:30PM - BOARD MEETING

    Huntsville City Schools

    Meeting Minutes

    Printed : 10/20/2016 8:59 AM CST

    WORK SESSION

    10/13/2016 5:30:00 PM

    ANNIE MERTS CENTER

    200 WHITE STREET

    HUNTSVILLE, AL 35801

    The Huntsville City Board of Education met in the boardroom on the above

    date at 5:34 p.m. Members present were the President, Ms. Laurie Mccaulley;

    Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr.

    Walker McGinnis. A quorum was present. Also present were the Interim

    Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks;

    members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent

    Reflection was led by the President. The bio was read by Ms. Beth Wilder.

    Noah Hunsicker, 5th grader at Hampton Cove Elementary led the Pledge of

    Allegiance.

    The following were recognized by Mr. Drake and for their accomplishments:

    HUNTSVILLE HIGH SCHOOL: MADY TAYLOR- the DYW (Distinguished Young

    Woman, formerly known as Junior Miss) of Madison County. She was named

    from a field of competitors from across the county to include students from

    Madison City, Madison County and other HCS schools. Mady is a senior at

    Huntsville High. She won about 2500 dollars in scholarships and will

    represent HHS, the city and the county in the State Program in January.

    SCHOOL BOARD RECOGNITION:

    2016AASB School Board Member Academy Achievements

    Laurie Mccaulley

    Elisa Ferrell

    Walker McGinnis

    Masters 4th Year (Date Plate)

    Level 3 (Certificate)

    Level 3 (Certificate)

    Beth Wilder Level 3 (Certificate)

    Mr. Culbreath made the motion to approve the resolutions, seconded by Ms.

    Ferrell, approved.

    Attendees - voting members

    Laurie Mccaulley Chair

    Elisa Ferrell Vice Chair

    Michael Culbreath Board Member

    Walker McGinnis

    Beth Wilder

    Attendees - other

    Mr. Tom Drake

    Board Member

    Board Member

    Interim Superintendent

    1. MOMENT OF SILENT REFLECTION

    11. PLEDGE OF ALLEGIANCE led by Noah Hunsicker - 5th grader at

    Hampton Cove Elementary

    111. CELEBRATIONS/RESOLUTIONS

    Before the Work Session Ms. Ferrell made the following motion, seconded by

    Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the

    legal ramifications of and legal options for pending litigations or litigations

    that may occur if the board takes a particular course of action.

    In addition to the motion, second, and vote to go into executive session, the

    following should be made a part of the minutes as received from the school

    board attorney:

    I am familiar with the reasons for the proposed executive session and it is my

    opinion that the pending litigation exception in the Open Meetings Act applies

    to the planned discussion during the executive session.

    The board was to be in executive session approximately 1 hour.

    No action was taken while in executive session.

    After the executive session the agenda was revised to reflect the following

    changes:

    Action Items and New Business Items were discussed and votes taken then

    the Work Session Items were presented.

    1v. WORK SESSION

    A. Pinnacle Schools - APP Program

    s. Transportation Information Platform Update

    c. Student Technology Enhancement Program (STEP) Update

    o. ACT Aspire Assessment/Plus Writing Update Presentation

    E. Charter School Application Response

    F. Memorandum of Agreement - Morris Volunteer Coordinator

    G. Superintendent Search Firm

    H. 2016 AASB Fall Conference

    v. ACTION ITEMS

    A. Approval of the Special Called Meeting September 15, Board

    Meeting September 15, and Special Called Meeting September

    29, 2016 Minutes

    a. CONSENT AGENDA- SEPARATE RECOMMENDATION ON

    GIFTS TO SCHOOLS/BID #16-070 AND SEPARATE

    RECOMMENDATION AND VOTE ON CONSTRUCTION ITEMS

    C.

    The Interim Superintendent recommends approval of the

    Consent Agenda consisting of:

    Gifts to Schools

    New Bid #16-070 - Custodial Equipment- award line items 1-

    12 (see bid tab) to Banks Industries, Inc. for an award total of

    $66,516.00 and line items 13-19 to American Paper and Twine

    for an award total of $1,747.00. The total awarded bid price is

    $68,263.00

    RECOMMENDATION:

    The Interim Superintendent recommends approval of the Gifts

    to Schools and New Bid #16-070 - Custodial Equipmentaward

    line items 1-12 (see bid tab) to Banks Industries, Inc. for

    an award total of $66,516.00 and line items 13-19 to American

    Paper and Twine for an award total of $1,747.00. The total

    awarded bid price is $68,263.00

    Motion made by: Elisa Ferrell

    Seconded by: Beth Wilder

    Unanimously Approved

    CONSTRUCTION ITEMS:

    Rolling Hills Gym project-THIS ITEM WAS REMOVED FROM

    THE AGENDA

    Change Order #3 to Lee Builders for the MLK project; an

    increase to the contract in the amount of$145,363.97

    Change Order #5 to Pearce Construction for the Whitesburg P-

    8 project; an increase to the contract in the amount of

    $24,760.00

    Change Order #7 to Bailey Harris Construction for the

    Jemison/McNair project; an increase to the contract in the

    amount of $863,000.00

    Change Order #2 to Woodward Construction for the Morris P-8

    project; an increase to the contract in the amount of

    $47,876.54

    RECOMMENDATION:

    a. The Interim Superintendent recommends approval of

    the Construction Items:

    1. Change Order #3 to Lee Builders for the MLK

    project; an increase to the contract in the amount

    of$145,363.97

    2. Change Order #5 to Pearce Construction for the

    Whitesburg P-8 project; an increase to the contract

    in the amount of $24,760.00

    3. Change Order #7 to Bailey Harris Construction for

    the Jemison/McNair project; an increase to the

    contract in the amount of $863,000.00

    4. Change Order #2 to Woodward Construction for

    the Morris P-8 project; an increase to the contract

    in the amount of$47,876.54

    Motion Made by: Mike Culbreath

    Seconded by: Elisa Ferrell

    Unanimously Approved

    The Interim Superintendent recommends approval of the

    Consent Agenda consisting of:

    Gifts to Schools

    New Bid #16-070 - Custodial Equipment- award line items 1-

    12 (see bid tab) to Banks Industries, Inc. for an award total of

    $66,516.00 and line items 13-19 to American Paper and Twine

    for an award total of $1,747.00. The total awarded bid price is

    $68,263.00

    CONSTRUCTION ITEMS:

    Rolling Hills Gym project - THIS ITEM WAS REMOVED FROM

    THE AGENDA

    Change Order #3 to Lee Builders for the MLK project; an

    increase to the contract in the amount of $145,363.97

    Change Order #5 to Pearce Construction for the Whitesburg P-

    8 project; an increase to the contract in the amount of

    $24,760.00

    Change Order #7 to Bailey Harris Construction for the

    Jemison/McNair project; an increase to the contract in the

    amount of $863,000.00

    Change Order #2 to Woodward Construction for the Morris P-8

    project; an increase to the contract in the amount of

    $47,876.54

    b. Gifts to Schools

    c. New Bid #16-070 - Custodial Equipment - award line

    items 1-12 (see bid tab) to Banks Industries, Inc. for an

    award total of$66,516.00 and line items 13-19 to

    American Paper and Twine for an award total of

    $1,747.00. The total awarded bid price is $68,263.00

    d. CONSTRUCTION ITEMS:

    1. Change Order #3 to Lee Builders for the MLK

    project; an increase to the contract in the amount

    of $145,363.97

    2. Change Order #5 to Pearce Construction for the

    Whitesburg P-8 project; an increase to the contract

    in the amount of $24,760.00

    3. Change Order #7 to Bailey Harris Construction for

    the Jemison/McNair project; an increase to the

    contract in the amount of $863,000.00

    4. Change Order #2 to Woodward Construction for

    the Morris P-8 project; an increase to the contract

    in the amount of $47,876.54

    VJ. NEW BUSINESS

    A. Human Resources Report

    The Interim Superintendent recommended approval of the

    Human Resources Report.

    Motion made by: Elisa Ferrell

    Motion seconded by: Beth Wilder

    Voting

    Unanimously Approved

    e. Certification of Financial Statements and Bank Reconciliations

    -August 2016

    The Interim Superintendent recommended approval of the

    General Purpose Financial Statements, including the Balance

    Sheet and Statement of Revenues, Expenditures, and Changes

    in Fund Balance, as of and for the month ended August 31,

    2016.

    Motion made by: Elisa Ferrell

    Motion seconded by: Beth Wilder

    Voting

    Unanimously Approved

    c. Memorandum of Agreement - Morris Volunteer Coordinator

    The Interim Superintendent recommended approval of the

    Memorandum of Agreement for the Morris Volunteer

    Coordinator.

    Motion made by: Elisa Ferrell

    Motion seconded by: Beth Wilder

    Voting

    Unanimously Approved

    o. Citizen Comments Revisions

    The Chair recommended approval of the Citizen Comments

    Revisions of the Huntsville City Board of Education Bylaws

    effective November 1, 2016.

    Motion made by: Elisa Ferrell

    Motion seconded by: Beth Wilder

    Voting

    Unanimously Approved

    E. Superintendent Search Firm - The following are the

    recommendations to rescind, recommend approval to enter

    into a contract with AASB and negotiate with AASB:

    The Chair recommended that the board rescind the previous action of the

    board at the September 29th meeting with Ray & Associates for the 2nd

    component of the Superintendent Search Firm.

    Motion: Walker McGinnis

    Seconded: Elisa Ferrell

    Approved: Unanimously Approved

    The Chair recommended that the Board President and Vice President enter

    into a contract with AASB in the amount of $3,500.00 plus expenses to

    perform the Community Engagement Component of the Superintendent

    Search Firm Contract.

    Motion: Beth Wilder

    Seconded: Walker McGinnis

    Approved: Unanimously Approved

    The Chair recommended that the Board President and Vice President

    negotiate and enter into a contract for the board to address at the next

    meeting under the terms of which AASB would perform the application

    process and present to the board the final three to five candidates for

    consideration.

    Motion: Mike Culbreath

    Seconded: Walker McGinnis

    Approved: Unanimously Approved

    The motion to add item VI. F. to the agenda due to the 24 hour rule was

    made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    F. Amendment to the Interim Superintendent Contract

    The Chair recommended approval of the Amendment to the

    Interim Superintendent Contract.

    Motion made by: Michael Culbreath

    Motion seconded by: Elisa Ferrell

    Voting

    Unanimously Approved

    There being no further business the meeting adjourned at 9:15 a.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE - Hannah Bump - 8th grader Hampton Cove Middle School
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • BLG/BLOOM Update
      • Overview HCS Voluntary Employee Benefits
      • Services Contract - The Enrichment Center
      • Contract Modification - CSFO Employment Contract
      • Contract Modification - Deputy Superintendent Employment Contract
      • Superintendent Search Firm
      • Interim Superintendent Contract
      • Pinnacle
    • ACTION ITEMS
      • Approval of the October 13, 2016 Minutes
      • CONSENT AGENDA
        • Contract Change Order - EMW Construction, Inc. -Renovations to the Server Room at Annie C. Merts Building - decrease to the contract in the amount of $13,150.98
        • Board Resolution - Rolling Hills Gymnasium project
        • Amendment #2 to Fuqua and Partners for the MLK project in the amount of $52,449.65
        • Change Order #2 to Denark Construction for the Grissom High School project; an addition to the contract in the amount of $330,780.00
    • Gifts to Schools
    • CONSTRUCTION ITEMS:
    • NEW BUSINESS
      • Human Resources Report
      • Services Contract - The Enrichment Center
      • Contract Modification - CSFO Employment Contract
      • Contract Modification - Deputy Superintendent Employment Contract
      • Superintendent Search Firm
      • Interim Superintendent Contract
      • Pinnacle
  • 11/18/14 - 5:30PM - BOARD MEETING
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  • 09/03/15 - 4:00PM - BUDGET HEARING # 2
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  • 01/19/12 - 5:30PM - Board Meeting
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  • 09/20/12 - 5:30PM - Board Meeting
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  • 04/19/12 - 5:30PM - HUNTSVILLE CITY BOARD OF EDUCATION
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  • 03/02/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Sannera Heard, a 5th grader at Lakewood Elementary School led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Ms. Wilder, seconded by Ms. Hill, approved.

    There being no further business, the meeting adjourned at 7:30 p.m.

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Sannera Heard - Lakewood Elementary School
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • AdvancED Accreditation Timeline
      • Superintendent Contract
    • ACTION ITEMS
      • Approval of the February 16 and February 21, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        CONSTRUCTION ITEM:

        Change Order #8 to Bailey Harris Construction for Jemison/McNair Jr. High School project; a deduction in the amount of $364,144.12

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • CONSTRUCTION ITEM:
          • Change Order #8 - Bailey Harris Construction - Jemison High/McNair Jr. High project; a deduction in the amount of $364,144.12
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Professional Services Agreement

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Superintendent Contract - NO VOTE, TABLED FOR SPEC. CALLED MTG. 3/6/2017

        The Chair recommends approval of the Superintendent Contract with Dr. Matthew Akin. The motion was made by Ms. Ferrell, seconded by Mr. McGinnis. After the discussion Ms. Watkins made the motion to table the approval of the superintendent contract and have a special called meeting at a later date. The motion was seconded by Ms. Hill. Ms. Watkins, Ms. Wilder and Ms. Hill voted yes, Mr. McGinnis and Ms. Ferrell voted no, the motion passed.

         

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Nay
        Walker McGinnis: Nay
        Pam Hill: Yea
  • 03/06/2017 - 5:30PM - Special Called Board Meeting
    Annie Merts Center
    200 White Street
    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    B.T. DrakeSuperintendent

    The Huntsville City Board of Education met in the boardroom for a Special Called Board Meeting on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins. Ms. Pam Hill was absent. A quorum was present. Also present were the Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. Ms. Jackie Reed led the Pledge of Allegiance.

    There being no further business, the meeting adjourned at 5:45 p.m.

    • NEW BUSINESS
      • Superintendent Contract

        The Chair recommended approval of the Superintendent Contract with Dr. Matthew Akin.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
  • 03/23/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendance:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderMember
    Michelle WatkinsMember
    Pam HillMember
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection (with a special request to remember the Mae Jemison High School student who passed away and his family) was led by the President. The bio for the Pledge was read by Ms. Wilder. Carl Ross, a Senior at Lee High School led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

    Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board was to be in executive session for approximately 30 minutes. No action was taken.

    Under New Business - Human Resources Report - the Chair asked for a motion to approve to the Human Resources Report, the motion was made by Ms. Wilder, seconded by Ms. Hill. The Chair asked if there was any discussion, Ms.Watkins made the following motion, seconded by Ms. Hill, approved:

    I move that the board go into executive session to discuss the good name and character of an individual.

    The board was to be in executive session for approximately 30 minutes. No action was taken.

    The amended motion made by Ms. Watkins, seconded by Mr. McGinnis on the Human Resources Report was to remove under agreements line item #46832, the motion passed.

    Under New Business - Resolution for Signing Official Documents, Federal Proposals, Grants, and Contracts and Applications for Funds Under Public Laws 81-874 and 815 and 100-297 - the Chair asked for a motion to approve the resolution, the motion was made by Ms. Wilder, seconded by Ms. Ferrell, the Chair then asked if there was any discussion, after the discussion the following amended motion was made by Ms. Watkins, seconded by Ms. Hill, approved: 

    AMENDED MOTION:

    I recommend the superintendent be allowed to spend up to $50,000.00 without board approval, any amount that exceeds $50,000.00 must be approved by the board. 

    There being no further business, the meeting adjourned at 9:05 p.m.

     

     

     

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Pre-K Application
      • Behavioral Learning Guide (BLG)/Discipline Update
      • 2017 Spring Conference/Workshop/Simulation Seminar
    • ACTION ITEMS
      • Approval of the March 2 Work Session and March 6, 2017 Special Called Meeting Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Renewal of Bid #16-032 – New Bid #17-032 - Carpet Tiles and Labor Costs – bid renewed with Carpet Systems for an award total of $42,213.60

        Renewal of Bid #16-003 – New Bid #17-033 - Tree Trimming Services – bid renewed with Aaron Bailey DBA Bailey’s Tree Service for the rates listed on the bid tab

        Bid #17-034 – Annual Fire Extinguisher & Semi-Annual Kitchen Hood, Dry Chemical Paint System Inspection, Certification & Maintenance – bid awarded to M & H Fire and Safety Equipment, Inc. for an award total of $16,715.80

        Bid #17-039 – CNP Insulated Food Bags – bid awarded to Dixie Store Fixtures & Sales Co., Inc. for an award total of $11,900.00

        Bid #17-040 – Morris Elementary Playground Removal/Disposal – bid awarded to Dunlap Contracting, Inc. for an award total of $10,000.00

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Renewal of Bid #16-032 - New Bid #17-032 - Carpet Tiles and Labor Costs
          • Renewal of Bid #16-003 - New Bid #17-033 - Tree Trimming Services
          • Bid #17-034 - Annual Fire Extinguisher & Semi-Annual Kitchen Hood, Dry Chemical Paint System Inspection, Certification & Maintenance
          • Bid #17-039 - CNP Insulated Food Bags
          • Bid #17-040 - Morris Elementary Playground Removal/Disposal
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        The motion was amended to approve the Human Resources Report upon the removal under agreements line item #46832. The Chair asked for a new motion which was made by Ms. Hill, seconded by Ms. Wilder, approved.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - January 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month of January 31, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Resolution for Signing Official Documents, Federal Proposals, Grants, and Contracts and Applications for Funds Under Public Laws 81-874 & 815 & 100-297 - THIS ITEM WILL BE ADDED FOR DISCUSSION AND APPROVED AT THE APRIL 6, 2017 MEETING

        I recommend approval of the Resolution for Signing Official Documents, Federal Proposals, Grants, and Contracts and Applications for Funds Under Public Laws 81-874 and 815 and 100-297.

        AMENDED MOTION:

        Ms. Watkins made the following motion, seconded by Ms. Hill, approved:

        I recommend the superintendent be allowed to spend up to $50,000.00 without board approval, any amount that exceeds $50,000.00 must be approved by the board. 

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Pam Hill: Yea
  • 04/06/2017 - 5:30PM - Work Session

    Annie Merts Center

    200 White Street

    Attendees:
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Gabriel Flynn a 5th grade student at McDonnell Elementary led the Pledge of Allegiance.

    The motion to approve the celebrations and resolutions was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

    There being no futher business, the meeting adjourned at 7:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.
    • ACTION ITEMS
      • Approval of the March 23, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The motion to approve the Human Resources Report was made by Mr. McGinnis, seconded by Ms. Wilder. Ms. Watkins made the following motion:

        I move that the board go into executive session to discuss the good name and character of an individual. The motion was seconded by Ms. Hill, approved. The board was to be in executive session for approximately 15 minutes. No action was taken.

        The amended motion is: The Superintendent recommended approval of the Human Resources Report with a separate vote on PAF #46883. The motion to approve was made by Mr. McGinnis, seconded by Ms. Watkins, approved.

        The motion to approved the Human Resources Report with PAF #46883 was made by Ms. Wilder, seconded by Ms. Ferrell. Ms. Wilder, Ms. Ferrell, and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no. The motion passed.  

         

         

      • Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

        The Superintendent recommended approval of the Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. § 7701, et seq.

        After discussion the following is the rescinded motion:

        Rescind the resolution approved in the previous board meting for the Signing of Official Documents that was made without the correct references to state statues. 

         

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations and Check Register Approval - February 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended February 28, 2017.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 04/20/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Ivory Jackson a student at McNair Jr. High led the Pledge of Allegiance.

    There being no further business, the meeting adjourned at 6:16 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • DAC Presentation
      • Refinance of Johnson Controls Bond Debt by Cadence Bank - ITEM TABLED FOR SPEC. CALLED MTG. 4/24/17
    • ACTION ITEMS
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        BIDS:

        Bid #17-036 – Labor for Piping & Welding – bid awarded to Butler’s Gasp Pipe, Inc. for the hourly rates of $55.00 per hour for a Journeyman Fitter/Welder; $44.00 per hour for a Helper; and $40.00 per hour for a Welding Truck in all three categories as detailed on the bid tab.

        Bid #17-037 – Hourly Painting – bid awarded to Jerry McAnally Painting for an award total of $36.00 per hour to include both a painter and a supervisor.

        Bid #17-038 – Transit Cargo Van – Child Nutrition Program – bid awarded to Woody Anderson Ford for an award total of $21,531.00.

        Renewal of Bid #16-039 – New Bid #17-041 – LCD Lamps – bid awarded to Valiant National AV Supply for the rates listed on the bid tab.

        Bid #17-043 – Gravel & Sand – bid awarded to Baker Sand & Gravel for an award total of $2,130.00.

        Renewal of Bid #16-043 – New Bid #17-044 – Asphalt Repairs & Speed Bumps – bid awarded to Southern Sealing and Services, Inc. for the rates listed on the bid tab.

        Renewal of Bid #16-042 – New Bid #17-045 – Labor for Moving Assets – bid awarded to This Side Up Moving, Inc. for the rates listed on the bid tab.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • BIDS
          • Bid #17-036 - Labor for Piping & Welding
          • Bid #17-037 - Hourly Painting
          • Bid #17-038 - Transit Cargo Van for CNP
          • Renewal of Bid #16-039 - New Bid #17-041 - LCD Lamps
          • Bid #17-043 - Gravel & Sand
          • Renewal of Bid #16-043 - New Bid #17-044 - Asphalt Repairs & Speed Bumps
          • Renewal of Bid #16-042 - New Bid #17-045 - Labor for Moving Assets
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended the approval of the Human Resources Report.

        The motion to approve the Human Resources Report was made by Ms. Wilder, seconded by Mr. McGinnis.

        After discussion there was a motion by Ms. Watkins, seconded Ms. Wilder to amend the recommendation for the Human Resources Report with separate votes on the item listed below PAF #47025,  item PAF #46993, item PAF #47008 and item PAF #47018.  

        The Superintendent recommended the approval of the amended Human Resources Report. Motion to approve by Ms. Wilder, seconded by Ms. Hill, approved.

        The Superintendent recommended the approval of the Human Resources Report for item below PAF #47025. Motion to approve by Mr. McGinnis, seconded by Ms. Wilder. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, the vote passed.

        The Superintendent recommended the approval of the Human Resources Report for item PAF #46993. Motion to approve by Ms. Wilder, seconded by Mr. McGinnis. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, the vote passed.

        The Superintendent recommended the approval of the Human Resources Report for item PAF #47008. Motion to approve by Ms. Wilder, seconded by Mr. McGinnis. Ms. Wilder, Ms. Ferrell and Mr.McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, the vote passed.

        The Superintendent recommended the approval of the Human Resources Report for item PAF #47018. Motion to approve by Ms. Wilder, seconded by Mr. McGinnis. Ms. Wilder, Ms. Ferrell and Mr. Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, the vote passed.

         

      • Professional Services Agreement

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Certification of Financial Statements and Bank Reconciliations - March 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended March 31, 2017.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Refinance of Johnson Controls Bond Debt by Cadence Bank - NO VOTE, TABLED FOR SPEC. CALLED MTG. 4/24/2017
  • 04/24/2017 - 1:30PM - Special Called Board Meeting
    Annie Merts Center 
    200 White Street
    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 1:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Shirley Wellington, Compliance Director led the Pledge of Allegiance.

     

    There being no further business, the meeting adjourned at 1:40 p.m.

    • WORK SESSION
      • Refinance of Johnson Controls Bond Debt by Cadence Bank
    • NEW BUSINESS
      • Refinance of Johnson Controls Bond Debt by Cadence Bank

        The Superintendent recommended approval by the Board of the attached Resolution.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 05/04/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Mrs. Claret Yam and her 4 year old daughter Littzy Jennay Hernandez from the LENA program led the Pledge of Allegiance.

    There being no further business, the meeting adjourned at 6:45p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE - Mrs. Claret Yam & her 4 yr. old daughter Littzy Jennay Hernandez (LENA Program)
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • LENA Update
      • Policy #6.1 - Admissions and Attendance - REVISED
      • Policy #6.11 - Title IX - New Policy #6.13 - No Revision to Policy
      • Policy #6.26 Harassment, Violence, and Threats of Violence Prohibited - New Revised Policy #6.11 - Bullying, Harassment, Violence, Threats of Violence and Intimidation Prohibited
      • Policy #6.12 - Student Sexual Harassment - New Policy #6.14 - No Revision to Policy
      • Policy #6.13 - ADA/Section 504 Hearing - New Revised Policy #6.12 - Title II ADA Section 504 Hearing
      • Policy #6.14 - Protection of Pupil Rights Amendment - New Policy #6.15 - No Revision to Policy
      • Policy #6.15 - Student Records - New Policy #6.16 - No Revision to Policy
      • Policy #6.16 - Student Health Services - New Policy #6.26 - No Revision to Policy
      • Policy #7.3 - Academic Standards - REVISED
      • Policy #7.11 - Graduation, Certificate of Completion, and Commencement - REVISED
    • ACTION ITEMS
      • Approval of the April 6, 2017 Work Session, April 18, 2017 Employee Hearing, April 20, 2017 Board Meeting, and April 24, 2017 Special Called Meeting Minutes - WILL BE APPROVED AT THE MAY 23, 2017 MEETING

        The motion was made by Ms. Wilder, seconded by Ms. Ferrell to remove the minutes to be approved at a future meeting. Motion carried.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        CONSTRUCTION ITEM:

        Chaffee Elementary School Roof Repair – Architect Agreement with Stephen Ward & Associates - $625,000.00 – Tentative Amount

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • CONSTRUCTION ITEM:
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report. Mr. McGinnis made the motion, seconded by Ms. Wilder. After further discussion the recommendation was revised.

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the Human Resources Report not to include personnel item #47185. Mr. McGinnis made the motion, seconded by Ms. Wilder, Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no. The motion passed on a 3-2 vote.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 05/23/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Tahjee Nelson, a 5th grader at MLK led the Pledge of Allegiance.

    Dr. Akin and Rena Anderson presented resolutions. Ms. Wilder made the motion to approve the resolutions, seconded by Ms. Watkins, approved.

    There being no further business, the meeting adjourned at 6:28p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Tahjee Nelson - 5th grader @ MLK
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • AGT Flexibility Science Waiver Request
      • Enrichment Center Services Agreement First Addendum
    • ACTION ITEMS
      • Approval of the April 6, 2017 Work Session, April 18, 2017 Employee Hearing, April 20, 2017 Board Meeting, and April 24, 2017 Special Called Meeting Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        CONSTRUCTION ITEM:

        Architect Agreement between Huntsville City Schools and Schneider & Associates – Milton Frank Stadium – Additions and Renovations – Tentative Amount of $9,200.00

        BIDS:

        New Bid #17-042 – Gym Floor Restoration – bid awarded to Ram Enterprises, Inc. for an award total of $836,616.28.

        New Bid #17-046 – Produce – bid awarded to Forestwood Farm, Inc. for an award total of $795,018.75.

        New Bid #17-047 – iPADS Cases – bid awarded to Repair Center, LLC dba Tech Defenders for an award total of $26,250.00.

        New Bid #17-048 – iPADS Repairs – bid awarded to The Smartphone Medics for an award total of $4,406.00.

        New Bid #17-049 – Grissom HS Bleacher & Scoreboard Relocation Project – bid awarded to Dunlap Contracting, Inc. for an award total of $129,750.00

        New Bid #17-050 – Child Nutrition Program (CNP) Bread – bid awarded to Bimbo Bakeries USA for an award total of $303,413.35.  

        New Bid #17-051 – Labor for Motor & Misc. Services - KBB Electric Motor Sales & Service, Inc. of Huntsville, AL presented a responsive/responsible bid meeting specifications with a price of $40.00 per hour for service charge during school hours; $75.00 per hour for emergency calls after school hours; $50.00 per hour for overtime service charge during school hours and $75.00 per hour for overtime emergency calls after school hours. After negotiations, KBB stated they could not lower any of their hourly rates as they had already submitted their best pricing.

        Bid awarded to KBB Electric Motor Sales & Service, Inc. for the hourly rates as listed above.

        New Bid #17-054 – Ekon-O-Pac Food Packaging System – CNP – bid awarded to Serv-Pak Products, Inc. for an award total of $25,101.10.  

         

         

         

         

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • CONSTRUCTION ITEM:
          • Architect Agreement between HCS and Schneider & Associates - Milton Frank Stadium - Additions and Renovations - Tentative Amount of $9,200.00
        • BIDS:
          • New Bid #17-042 - Gym Floor Restoration
          • New Bid #17-046 - Produce
          • New Bid #17-047 - iPAD Cases
          • New Bid #17-048 - iPAD Repairs
          • New Bid #17-049 - Grissom HS Bleacher & Scoreboard Relocation Project
          • New Bid #17-050 - Child Nutrition Program(CNP) Bread
          • New Bid #17-051 - Labor for Motor & Misc. Services
          • New Bid #17-054 - Ekon-O-Pac Food Packaging System - CNP
    • NEW BUSINESS
      • Organizational Chart

        The Superintendent recommended approval of the Organizational Chart.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreement.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • AGT Flexibility Science Waiver Request

        The Superintendent recommended approval of the AFT Flexibility Science Waiver Request to allow Huntsville City Schools to offer courses for High School credit at the Academy for Gifted & Talented including Biology and Physical Science.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - April 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended April 20,2017.  

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Enrichment Center Services Agreement First Addendum

        The Superintendent recommended that the Board authorize the Superintendent to employ one Properly Credentialed Therapist from The Enrichment Center, Inc. , for the summer school 2017 Term (June 5-June 30, 2017) in accordance with the First Addendum to Behavioral Health Services Agreement attached hereto.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.1 - Admissions and Attendance

        The Superintendent recommended approval of Policy #6.1 – Admissions and Attendance.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.11 - Bullying, Harassment, Violence, Threats of Violence and Intimidation Prohibited

        The Superintendent recommended approval of Policy #6.11 – Bullying, Harassment, Violence, Threats of Violence and Intimidation Prohibited.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.12 - Title II ADA/Section 504 Hearing

        The Superintendent recommended approval of Policy #6.12 – Title II ADA/Section 504 Hearing.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.13 - Title IX

        The Superintendent recommended approval of Policy #6.13 – Title IX.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.14 - Student Sexual Harassment

        The Superintendent recommended approval of Policy #6.14 – Student Sexual Harassment.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.15 - Protection of Pupil Rights Amendment

        The Superintendent recommended approval of Policy #6.15 – Protection of Pupil Rights Amendment.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.16 - Student Records

        The Superintendent recommended approval of Policy #6.16 – Student Records.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #6.26 - Student Health Services

        The Superintendent recommended approval of Policy #6.26 – Student Health Services.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #7.3 - Academic Standards

        The Superintendent recommended approval of Policy #7.3 – Academic Standards.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #7.11 - Graduation, Certificate of Completion, and Commencement

        The Superintendent recommended approval of Policy #7.11 – Graduation, Certificate of Completion, and Commencement.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 06/08/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Evelyn Balch, a 4th grader at Blossomwood Elementary led the Pledge of Allegiance.

    Dr. Akin and Rena Anderson presented resolutions. Mr. McGinnis made the motion to approve the resolutions, seconded by Ms. Wilder, approved.

    There being no further business, the meeting adjourned at 7:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Evelyn Balch - 4th grader at Blossomwood Elementary
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • 2018-2019 Calendar
      • New Employee Optional Benefits
      • Legal Assistance Fund Membership Dues 2017-2018
      • Superintendent Goals
      • 2016-2017 Budget Amendment
    • ACTION ITEMS
      • Approval of the May 4, 2017 and May 23, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommends approval of the Consent Agenda consisting of:

        Gifts to Schools

        New Bid #17-052 – Key & Lock Hardware – bid awarded to Accredited Lock Supply Co., for an award total of $2,504.00

        Final Renewal of Bid #16-053 New Bid #17-053 – Crane Rental Services – exercise the second and final one-year option for the current pricing and renew the bid with Young Crane Service. (please see bid tab for pricing details)

        New Bid #17-055 – Musical Stringed Instruments & Accessories – bid awarded to Nick Rail Music for an award total of $61,555.00

        New Bid #17-056 – Sports Apparel for Morris P-8 – bid awarded to Lee’s Sporting Goods for an award total of $15,102.55

        1st Renewal Bid #17-057 – Lawn Maintenance – Renewal of Bid #16-045 – exercise the first one-year option for the current pricing and renew the bid with Landscape Services, Inc. (LSI) with a total monthly bid price of $83,240.00; total extended yearly price $998,880.00

        Final Renewal Bid #17-058 – Student Bus Transportation Service – Renewal of Bid #16-056 – exercise the second and final one-year option for the current pricing and renew the bid with Durham School Services, L.P. for an award total of $288.37 per bus/per day; annual price of $8,305,056.00 and additional costs as per bid tab

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and Bids #17-052, 17-053, 17-055, 17-056 and 17-057. Ms. Wilder made the motion, seconded by Mr. McGinnis and approved.

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the Final Renewal Bid #17-058 – Student Bus Transportation Service – Renewal of Bid #16-056 – exercise the second and final one-year option for the current pricing and renew the bid with Durham School Services, L.P. for an award total of $288.37 per bus/per day; annual price of $8,305,056.00 and additional costs as per bid tab. Ms. Wilder made the motion, seconded by Mr. McGinnis. Ms. Watkins, Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Hill voted no.

         

        • Gifts to Schools
        • BIDS:
          • New Bid #17-052 - Key & Lock Hardware
          • Final Renewal of Bid #16-053 New Bid #17-053 - Crane Rental Services
          • New Bid #17-055 - Musical Stringed Instruments & Accessories
          • New Bid #17-056 - Sports Apparel for Morris P-8
          • 1st Renewal Bid #17-057 - Lawn Maintenance - Renewal of Bid #16-045
          • Final Renewal Bid #17-058 - Student Bus Transportation Service - Renewal of Bid #16-056
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

         

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the amended Human Resources Report listed under Resignation/Retirement with the deletion of items 16 & 17 from page 2, page 25 - listed under Stipends - stipend for $10,000.00, page 26 - stipend for $12,000.00 and a separate vote listed under Resignation/Retirement for item #1 page 3 and item #22 page 5. Ms. Wilder made the motion, seconded by Mr. McGinnis, approved.

        REVISED MOTION FOR item #1, page 1:

        The Superintendent recommended approval of the Human Resources Report for item #1, page 1. Ms. Hill made the motion, seconded by Ms. Wilder. Ms. Watkins, Ms. Wilder, Mr. McGinnis and Ms. Hill voted yes, Ms. Ferrell voted no. Motion passed.

        REVISED MOTION # 2 - item 22, page 5:

        The Superintendent recommended approval of the Human Resources Report listed under Recommended for Transfer/Reassignment for item 22, page 5. Ms. Hill made the motion, seconded by Ms. Wilder. Ms. Watkins, Ms. Wilder, Mr. McGinnis and Ms. Hill voted yes, Ms. Ferrell voted no. Motion passed.

         

      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreements.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2018-2019 Calendar

        The Superintendent recommended approval of the 2018-19 Calendar.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Legal Assistance Fund Membership Dues 2017-2018

        The Superintendent recommended approval of the Legal Assistance Fund Membership Dues for 2017-2018.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Superintendent Goals

        The Chair recommended approval of the Superintendent Goals.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Employee Step Increase (Classified and Non-Instructional Certified Compensation Plan)

        The Superintendent recommended approval of the Step increase for all employees on the Classified and Non-Instructional Certified Compensation Plan.  Step increases will be effective July 1, 2017 for 12 month employees, August 1, 2017 for 10 and 11 month employees, and September 1, 2017 for 9 month employee with the end of July, August, and September paycheck to include the full increase.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Employee Future Year's STEP Increases (Classified and Non-Instructional Certified Compensation Plan)

        The Superintendent recommended future STEP increases under the Classified and Non-Instructional Certified Compensation Plan become automatic adjustments on an annual basis, unless otherwise determined by the Board of Education.  If the Board will make the decision not to make the adjustment, it will do so by the last workday of the applicable school year.  Step increases will be effective July 1 for 12 month employees, August 1 for 10 and 11 month employees, and September 1 for 9 month employees of the affected year with the end of July, August, and September paycheck, respectively, to include the full increase.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • 2016 - 2017 Budget Amendment

        The Superintendent recommended approval of the budget amendment which includes exhibit B-I-A and B-II-A. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - May 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended May 31, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Chaffee Elementary - C. Spivey

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Christina Spivey – Chaffee Elementary School.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Challenger Elementary - M. Wallace

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Michele Wallace – Challenger Elementary School.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Dawson Elementary - D. Henson

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Deana Henson – Dawson Elementary School.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2 Year Probationary Principal Contract - Hampton Cove Middle - Y. Coley-Smith

        The Superintendent recommends approval of the 2 Year Probationary Principal Employment Contract - Yvette Coley-Smith - Hampton Cove Middle School. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Highlands Elementary - A. Hall

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Amber Hall – Highlands Elementary School.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Huntsville High - A. King

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Aaron King – Huntsville High School.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • New 3 Year Principal Contract - McNair Jr. High - C. Walker

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Chrystapher Walker – McNair Jr. High School.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2 Year Probationary Principal Contract - MLK Elementary - K. Mellilo

        The Superintendent recommended approval of the 2 Year Probationary Principal Employment Contract – Karen Mellilo – MLK Elementary School.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • New 3 Year Principal Contract - Monte Sano Elementary - S. Driggers

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Sharon Driggers – Monte Sano Elementary School.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2 Year Probationary Principal Contract - Montview Elementary - M. Sutton

        The Superintendent recommended approval of the 2 Year Probationary Principal Employment Contract – Marcia Sutton – Montview Elementary School.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Morris - P. Boyd

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Patricia Boyd – Morris Elementary School.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Mountain Gap P-8 - H. Bardwell

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Heather Bardwell – Mountain Gap P-8 School.

         

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • New 3 Year Principal Contract - New Century Technology High School - S. Roby

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Sheila Roby – New Century Technology High School.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Providence Elementary - P. Bonner

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract – Paul Bonner – Providence Elementary School.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • New 3 Year Principal Contract - Ridgecrest Elementary - D. Matthews

        The Superintendent recommended approval of the New 3 Year Principal Employment Contract –Denine Matthews – Ridgecrest Elementary School.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2 Year Probationary Principal Contract - Rolling Hills Elementary - L. Burruss

        The Superintendent recommended approval of the 2 Year Probationary Principal Employment Contract – Linda Burruss – Rolling Hills Elementary School.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 06/29/2017 - 11:00AM - Special Called Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 11:00 a.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Pledge of Allegiance was led by Dr. Matthew Akin. 

    There being no further business, the meeting adjourned at 11:15 a.m.

    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 07/11/2017 - 4:30PM - Special Called Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 4:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Pledge of Allegiance was led by a 1st grader from Morris Elementary - D. Turner. 

    There was special recognition for the Summer School Graduates. Dr. Akin presented certificates to the students.

    There being no further business, the meeting adjourned at 5:05 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SUMMER SCHOOL GRADUATES CELEBRATION
    • WORK SESSION
    • CONSENT AGENDA

      The Superintendent recommended approval of the Consent Agenda consisting of Bid #17-059 - HVAC Units - Huntsville Center for Technology - Launch Academy - bid awarded to Baker Distributing Company for an award total of $28,612.00.

      Vote Motioned By: Beth Wilder
      Vote Seconded By: Michelle Watkins
      Michelle Watkins: Yea
      Beth Wilder: Yea
      Elisa Ferrell: Yea
      Walker McGinnis: Yea
      Pam Hill: Yea
      • Bid #17-059 - HVAC Units - Huntsville Center for Technology - Launch Academy
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 07/28/2017 - 4:00PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 4:03 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Wilder led the Pledge of Allegiance.

    After the College Academy presentation Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation or controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session for approximately 30 minutes to one hour. No action was taken.

    There being no further business, the meeting adjourned at 7:08 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • College Academy
      • Child Nutrition Program (CNP) Paid Lunch Price Increase
      • Proposed Revisions to the Behavioral Learning Guides
      • Spillman Nova 5 Year Agreement
      • Consent Order Update
      • AASB 2017-18 Annual School Board Membership Dues
      • Policy #4.6 Parental Involvement - name change only - Parent and Family Engagement
      • Citizen Comments
    • ACTION ITEMS
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of the following bids:

        Renewal of Bid #16-058 – New Bid #17-060 - Glass and Installation – renew bid with North Alabama Glass Co. – see bid tab for pricing details

        Renewal of Bid #16-061 – New Bid #17-061 – CNP Milk, Juice & Dairy – renew bid with Purity Dairies, LLC for an award total of $718,522.05

        Renewal of Bid #16-059 – New Bid #17-062 – Clean Up of Events – exercise the first one-year option for the current hourly rate of $19.00 for each crew member and renew the bid with Chano & Son’s

        Renewal of Bid #16-063 – New Bid #17-063 – CNP Small Wares – exercise the first one-year option for the current pricing as per bid tab and renew the bid with Dixie Store Fixtures & Sales Co., Inc. for an award total of $27,670.43

        Renewal of Bid #16-062 – New Bid #17-064 – Water Treatment Chemicals – exercise the first one-year option and renew the bid with Triple Point Industries, LLC for the current pricing. Triple Point’s total annual cost of program is $41,961.00; total cost per month is $3,496.75

        Renewal of Bid #16-060 – New Bid #17-065 –Exterior Lighting Service – exercise the first one-year option for the current pricing as per bid tab and renew the bid with Pro Electric, Inc.

        New Bid #17-066 – Structural Repairs – Challenger Elementary/Middle Schools – bid awarded to Lee Builders, Inc. for an award total of $237,748.00

        Renewal of Bid #16-064 – New Bid #17-067 – HVAC Coil Cleaning Services – exercise the second and final one-year option for the current pricing as per bid tab and renew the bid with Lee Company, Inc.

        New Bid #17-068 – Auxiliary Uniforms – Mae Jemison High – bid awarded to The Bandmans Company for an award total of $18,058.96 - THIS BID WAS EXCLUDED, NOT INCLUDED IN THE VOTE

        Renewal of Bid #16-055 – New Bid #17-069 – Lock and Locker Service Program – exercise the first one-year option for the current pricing as per bid tab and renew the bid with Locker Pro, LLC for an award total of $31,730.70

        Renewal of Bid #16-071 – New Bid #17-071 – Bio Waste Disposal – exercise the first one-year option for the current pricing as per bid tab and renew the bid with Westmed Disposal for an award total of $24,000.00

        Renewal of Bid #16-068 – New Bid #17-072 – Taxi Services – exercise the first one-year and renew the bid with Huntsville Cab Company for the following: 0% discount off the current city regulated rates; $.33 per minute wait time and a $5.00 fee for all no shows. (Please see bid tab for pricing details)

        Renewal of Bid #16-065 – New Bid #17-073 – Plumbing Supplies & Fixtures – exercise the first one-year option for the current pricing as per bid tab and renew the bid with Ferguson for an award total of $53,539.31

        Renewal of Bid #16-067 – New Bid #17-074 – Janitorial Supplies – exercise the first one-year option for the current pricing as per the bid tab and renew the bid with American Paper & Twine for an award total of $189,379.55

        New Bid #17-075 – CNP Serving Line Equipment – bid awarded to Birmingham Restaurant Supply, Inc., (Bresco, Inc.) for an award total of $232,840.41

        New Bid #17-076 – CNP – Kitchen Equipment – bid awarded to Hawk, Inc. for an award total of $114,294.30

        Renewal of Bid #16-073 – New Bid #17-077 – Temporary Personnel – exercise the second and final one-year option for the current pricing as per bid tab and renew the bids with Kelly Educational Staffing, Appleton Learning Corporation and Epsco Staffing for hourly bill rates as per bid tab

        New Bid #17-078 – CNP – Insulated Food Carrier – bid awarded to Dixie Store Fixtures & Sales Co., Inc. for an award total of $21,640.00

        New Bid #17-083 – Mitsubishi Heat Pump – HVAC units Monte Sano Elementary - bid awarded to Mingledorff’s for an award total of $17,577.05

         

         

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
        • BIDS:
          • Renewal of Bid #16-058 - New Bid #17-060 - Glass and Installation
          • Renewal of Bid #16-061 - New Bid #17-061 - CNP Milk, Juice & Dairy
          • Renewal of Bid #16-059 - New Bid #17-062 - Clean Up of Events
          • Renewal of Bid #16-063 - New Bid #17-063 - CNP Small Wares
          • Renewal of Bid #16-062 - New Bid #17-064 - Water Treatment Chemicals
          • Renewal of Bid #16-060 - New Bid #17-065 - Exterior Lighting Service
          • New Bid #17-066 - Structural Repairs - Challenger El/Md Schools
          • Renewal of Bid #16-064 - New Bid #17-067 - HVAC Coil Cleaning Services
          • New Bid #17-068 - Auxiliary Uniforms - Mae Jemison High - THIS BID WAS REMOVED, THERE WAS NO VOTE TAKEN
          • Renewal of Bid #16-055 - New Bid #17-069 -Lock and Locker Service Program
          • Renewal of Bid #16-071 - New Bid #17-071 - Bio Waste Disposal
          • Renewal of Bid #16-065 - New Bid #17-073 - Plumbing Supplies & Fixtures
          • New Bid #17-075 CNP Serving Line Equipment
          • Renewal of Bid #16-067 - New Bid #17-074 - Janitorial Supplies
          • New Bid #17-076 - CNP Kitchen Equipment
          • Renewal of Bid #16-073 - New Bid #17-077 -Temporary Personnel
          • New Bid #17-078 - CNP Insulated Food Carriers
          • New Bid #17-083 - Mitsubishi Heat Pumps - HVAC units Monte Sano Elementary
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report. 

        Ms. Wilder made the motion to approve the Human Resources Report, seconded by Mr. McGinnis. After discussion, Ms. Watkins made the motion, seconded by Ms. Wilder on page 10, line 21 the location was listed from Westlawn Middle to Morris, the correct location should be Mae Jemison H.S., approved. This was included in the vote to approve the Amended Human Resources Report.

        Ms. Hill asked for the following items to be voted on separately:

        Page 9, Addendum A, Item 4 - Ms. Watkins approved the motion, seconded by Ms. Wilder. There were 4 yes votes to approve, Ms. Hill voted no.

        Page 9, Addendum A, Item 9 - Mr. McGinnis approved the motion, seconded by Ms. Wilder. There were 4 yes votes to approve, Ms. Hill voted no.

        Ms. Watkins made the motion to approve the Amended Human Resources Report, seconded by Ms. Wilder, approved.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreements.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Child Nutrition Program (CNP) Paid Lunch Price Increase

        The Superintendent recommended that the Board approve the increase in the paid lunch price from $2.25 to $2.35 effective August 2, 2017.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Tax Renewal Attorney Agreement

        I recommend retaining Alan Zeigler of Bradley Arant Boult and Cummings to provide legal representation to the Huntsville City Board of Education to prepare for elections in December 2017 for renewal of county-wide and District 2 ad valorem school taxes. Under Mr. Zeigler’s proposal he will work with our Board counsel to take all steps and make all arrangements with election and other elected officials necessary to assure that the elections are properly called and authorized, that ballots are correctly prepared and distributed and that the renewal election is conducted as required by law. Mr. Zeigler has advised that he would bill his time at his customary hourly rate and would expect the cost to Huntsville City Schools for these services to be approximately $10,000 - $15,000.

         

        Dated:  July 28, 2017

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Proposed Revisions to the Behavioral Learning Guides

        The Superintendent recommended approval of the Proposed Revisions to the Behavioral Learning Guides. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Spillman Nova 5 Year Agreement

        The Superintendent recommended approval of the Spillman Nova Purchase Agreement between Spillman Nova Technologies, Inc. and the Huntsville City Board of Education.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • AASB 2017-18 Annual School Board Membership Dues

        The Superintendent recommended approval of the AASB 2017-18 Annual School Board Membership Dues. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #4.6 Parental Involvement - name change only to - Parent and Family Engagement

        The Superintendent recommended approval of Policy #4.6 Parental Involvement - name change only to - Parent and Family Engagement.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - June 2017

        The Superintendent recommended the approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended June 30, 2017.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 08/10/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Erin Howard, a 7th grader at Mountain Gap P-8 led the Pledge of Allegiance.

    Dr. Akin and Rena Anderson presented a resolution to Erin Howard who tied for 7th place in the Scripps National Spelling Bee. Mr. McGinnis made the motion to approve the resolution, seconded by Ms. Wilder, approved.

    There being no further business, the meeting adjourned at 6:40 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • National Scripps Spelling Bee Presentation
      • AASB Summer Conference 2017
      • Resolution Authorizing Procedures for Compliance of Tax-Exempt Bonds
    • ACTION ITEMS
      • Approval of the June 8 Work Session, June 29 Special Called Board Mtg., July 11 Special Called Board Mtg. and the July 28, Board Meeting Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-079 – Tormach Milling Machine – bid awarded to Learning Labs, Inc. for an award total of $19,664.66. There was a separate motion and vote on this bid. 

        New Bid #17-080 – Mitutoyo CMM Training Package - bid awarded to Measuring Solutions of Alabama, LLC for an award total of $25,875.00.

        New Bid #17-081 – Striping and Sealing of Parking Lots - bid awarded to Southern Sealing & Services for an award total of $2,108.50.

        Renewal of Bid #16-074 – New Bid #17-084 – HVAC Filter Maintenance - exercise the first one-year option for the current pricing as per bid tab and renew the bid with Pure Air Filter Sales & Service for an award total of $18,402.55.

        Renewal of Bid #16-077 – New Bid #17-085 – CNP Ice Cream- exercise the second and final one-year option for the current pricing as per bid tab and renew the bid with Purity Dairies, LLC for an award total of $52,682.24.

        CONSTRUCTION ITEM:

        Certified Bid tabulation for the LED Lighting Retrofit for Columbia H.S. – bid awarded to Harrimans Electrical Solutions, Inc. -  in the amount of $35,645.00. There was a separate motion and vote on this item.

        REVISED MOTION: The Superintendent recommends approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #17-080 – Mitutoyo CMM Training Package - bid awarded to Measuring Solutions of Alabama, LLC for an award total of $25,875.00.

        New Bid #17-081 – Striping and Sealing of Parking Lots - bid awarded to Southern Sealing & Services for an award total of $2,108.50.

        Renewal of Bid #16-074 – New Bid #17-084 – HVAC Filter Maintenance - exercise the first one-year option for the current pricing as per bid tab and renew the bid with Pure Air Filter Sales & Service for an award total of $18,402.55.

        Renewal of Bid #16-077 – New Bid #17-085 – CNP Ice Cream- exercise the second and final one-year option for the current pricing as per bid tab and renew the bid with Purity Dairies, LLC for an award total of $52,682.24. 

        The revised motion was made by Ms. Wilder, seconded by Ms. Hill, approved.

        SEPARATE MOTION: The Superintendent recommends approval of New Bid #17-079 – Tormach Milling Machine – bid awarded to Learning Labs, Inc. for an award total of $19,664.66. The separate motion was made by Pam Hill, seconded by Ms. Wilder, approved.

        SEPARATE MOTION: The Superintendent recommends approval of the CONSTRUCTION ITEM: 

        Certified Bid tabulation for the LED Lighting Retrofit for Columbia H.S. – bid awarded to Harrimans Electrical Solutions, Inc. -  in the amount of $35,645.00. The separate motion was made by Pam Hill, seconded by Walker McGinnis, approved.

        • Gifts to Schools
        • BIDS:
          • New Bid #17-079 - Tormach Milling Machine

            Bid awarded to Learning Labs, Inc. for an award total of $19,664.66.

          • New Bid #17-080 - Mitutoyo CMM Training Package

            Bid awarded to Measuring Solutions of Alabama, LLC for an award total of $25,875.00.

          • New Bid #17-081 - Striping and Sealing of Parking Lots

            Bid awarded to Southern Sealing & Services, Inc. for an award total of $2,108.50.

          • Renewal of Bid #16-074 - New Bid #17-084 - HVAC Filter Maintenance

            Exercise the first one-year option for the current pricing as per bid tab and renew the bid with Pure Air Filter Sales & Service for an award total of $18,402.55.

          • Renewal of Bid #16-077 - New Bid #17-085 - CNP Ice Cream

            Exercise the second and final one-year option for the current pricing as per bid tab and renew the bid with Purity Dairies, LLC for an award total of $52,682.24.

        • CONSTRUCTION ITEM:
          • Certified Bid Tabulation for the LED Lighting Retrofit for Columbia H.S. - bid awarded to Harrimans Electrical Solutions, Inc. - amt. $35,645.00
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreements.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Audit Report - FY2016 General Purpose Financial Statements

        The Superintendent recommended approval of the Government-Wide Financial Statements for the fiscal year ended September 30, 2016 as presented.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Resolution Authorizing Procedures for Compliance of Tax-Exempt Bonds

        The Superintendent recommended that the Board approve the resolution for Procedures For Compliance of Tax Exempt Bonds.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Citizen Comments

        The Chair read the following motion made by Ms. Hill:

        I have a motion from Ms. Hill to make an amendment to the Citizen Comments portion of the board by-laws: The following is the motion:

        Section 1 - Citizen Comments will be heard in connection with other board meetings, excluding special called board meetings.

        Section 2 - Any person who desires to address the Board at a public meeting, will provide the Superintendent with written notice of their request to speak no later than seventy-two (72) hours prior to the work session. The request shall contain the requester’s full name and residential street address. 

        Vote Motioned By: Pam Hill
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Nay
        Elisa Ferrell: Nay
        Walker McGinnis: Nay
        Pam Hill: Yea
  • 09/28/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, before the Moment of Silent Reflection the President asked for a motion to add Celebrations to the agenda after the Pledge of Allegiance. The motion was made by Ms. Wilder, seconded by Mr. McGinnis, approved. The Moment of Silent Reflections was led by the President. The bio for the Pledge was read by Ms. Wilder. Mary Camille Hodge, a 4th grader at Monte Sano Elementary led the Pledge of Allegiance.

    Ms. Rena Anderson asked the team from The Schools Foundation Inc. to come forward and present a check to Dr. Akin in the amount of $82,343.00 for the HCS AP Program.

    After the HCS Testing Plan 2017-18 Presentation, Ms. Watkins made the following motion, seconded by Ms. Hill, approved:

    I move that the board go into executive session to discuss the name and good character of an individual.

    The board should be in executive session for approximately 20 minutes. No action was taken.

    There being no further business, the meeting adjourned at 8:00 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Mary Camille Hodge - 4th grader @ Monte Sano
    • CELEBRATION
    • WORK SESSION
      • HCS Testing Plan 2017-18
      • Attorney Update
      • Legal Representation
    • ACTION ITEMS
      • Approval of the September 7, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Renewal of Bid #16-078 – HVAC Repair Services – New Bid #17-086 – exercise the first one-year option for the current pricing as listed on the bid tab and renew the bid with Lee Company

        Renewal of Bid #16-079 – Chiller Repair Services – New Bid #17-087 – exercise the first one-year option for the current pricing as listed on the bid tab and renew the bid with Lee Company

        Renewal of Bid #16-070 – Custodial Equipment – New Bid #17-088 – exercise the first one-year option for the current pricing and renew the bid with Banks Industries, Inc. for an award total of $66,516.00 and to American Paper & Twine for an award total of $1,747.00. The total awarded bid price is $68,263.00

        CONSTRUCTION ITEM:

        Change Order #1 to Madison Electric - Whitesburg P-8 Sports Lighting Project - a deduction to the contract in the amount of $18,125.16 

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Renewal of Bid #16-078 - New Bid #17-086 - HVAC Repair Services
          • Renewal of Bid #16-079 - New Bid #17-087 Chiller Repair Services
          • Renewal of Bid #16-070 - New Bid #17-088 - Custodial Equipment
        • CONSTRUCTION ITEM:
          • Change Order #1 to Madison Electric - Whitesburg P-8 Sports Lighting Project - a deduction to the contract in the amount of $18,125.16
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Amended Human Resources Report with the following items removed: Under Agreements page 7, items 5 and 6, and under Stipends, page 11, Addendum A #2, remove names 5 and 8.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreements.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - August 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended August 31, 2017.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Bylaws Update Article VI

        The following motion was made by Ms. Ferrell:

        I have a motion from Ms. Ferrell to make an amendment to the Citizen Comments portion of the board by-laws: The following are the changes:

        ARTICLE VI

        Constituent Services

        Constituent Services provides time for the Board of Education (BOE) to listen to constituent concerns and suggestions. As part of the (BOE) Constituent Services, Citizens Comments will be held at the first regularly scheduled board meeting of each month, and upon completion of the business of the Work Session. 

        Section 1 - Citizen Comments will not be heard in connection with other board meetings, including special called board meetings.

        Section 2 - Citizens of Huntsville, AL (or annexed area), parents and guardians of a child enrolled in Huntsville City Schools, and Huntsville City Schools employees that desire to address the Board at a public meeting, will provide the Superintendent with written notice of their request to speak no later than forty-eight (48) hours seventy-two (72) hours prior to the work session. The reason A summary for the requesting to appear must be included in full detail in the written request.  If the summary is vague or unclear, the submitter will be asked for additional information in order to speak.  The request must contain the requester’s full name and residential street address. The goal in providing advanced notice and a summary is to allow the Superintendent and BOE opportunity to be proactive in addressing an issue.   Topics must be related to Huntsville City Schools.   Requests to speak concerning an individual will not be honored.   Concerns about individuals should be brought directly to the teacher, principal, superintendent or board member.  

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Nay
        Pam Hill: Nay
  • 10/10/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    Prior to the beginning of the meeting each board member signed the Certificate of Affirmation of School Board Member. The Superintendent presided over the opening of the meeting. The first agenda item was Board Reorganization. The Superintendent called for nominations for President. Ms. Wilder nominated Ms. Ferrell, Ms. Hill nominated Ms. Watkins, and Ms. Watkins nominated Mr. McGinnis. Ms. Ferrell was elected by a 3-2 vote, Ms. Wilder, Ms. Ferrell, and Mr. McGinnis voted in favor, Ms. Watkins and Ms. Hill voted no. Ms. Ferrell assumed the Chair and called for nominations for Vice President. Ms. Watkins nominated Ms. Hill, Ms. Hill nominated Ms. Watkins, Ms. Ferrell nominated Mr. McGinnis. Mr. McGinnis was elected by a 3-2 vote, Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted in favor, Ms. Watkins and Ms. Hill voted no. The Chair called for nominations for Third Presiding Officer. Ms. Watkins nominated Ms. Hill, Ms. Hill nominated Ms. Watkins, Mr. McGinnis nominated Ms. Wilder. Ms. Wilder was elected by a 3-2 vote, Ms. Ferrell, Mr. McGinnis and Ms. Wilder voted in favor, Ms. Watkins and Ms. Hill voted no. The Chair appointed Mr. Hagood as Treasurer, Dr. Akin was appointed Secretary. There were no Committee Appointments.

    The Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Naomi Poon and Bryanna Patton, students from Montview Elementary led the Pledge of Allegiance.

    Dr. Akin and Ms. Rena Anderson presented resolutions. Mr. McGinnis made the motion to approve the resolutions, seconded by Ms. Wilder, approved.

    After the Action Items, Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending legal action if a particular course of action is taken.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session for approximately 10 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:58 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Naomi Rosa Poon and Bryanna Nichole Patton - Montview El.
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • AASB 2017 Fall Conference
      • Line of Credit
      • Bylaws Update Article VI
    • ACTION ITEMS
      • Approval of the September 28, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda including Gifts to Schools.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report excluding item 12, page 4.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Agreements Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Line of Credit

        The Superintendent recommended that the Board approve the resolution for the line of credit with Cadence Bank. Ms. Watkins asked to have the resolution amended to include Mr. Hagood's name and remove Mr. Taylor.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 10/19/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. Chris Pate; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Courtney Farrar, a senior at New Century Technology High School led the Pledge of Allegiance.

    The board members were recognized who achieved levels in AASB's School Board Member Academy during the 2016-17 Academy year. Ms. Wilder made the motion to approve, seconded by Ms. Hill, approved.

    There being no further business, the meeting adjourned at 7:15 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS
    • WORK SESSION
      • M to M Presentation
      • Delegates Selection for 2017 AASB Delegate Assembly
    • ACTION ITEMS
      • Approval of the October 10, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid #18-001 – Paint Supplies – Renewal of Bid #16-001 - Bid renewed with Sherwin Williams for an award total of $31,350.00.  (Please see the bid tab for individual items and pricing

        Bid #18-002 – Custodial Cleaning Supplies – Renewal of Bid #16-082 awarded to: 

        American Paper & Twine of Leighton, Alabama

        Banks Industries of Huntsville, Alabama

        A to Z Office Supply of Huntsville, Alabama

        North Alabama Chemical of Huntsville, Alabama

        Exercise the first one-year option for the current pricing as per bid tab and renew the bid with the vendors listed above for a combined award total of $58,566.69

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #18-001 - Paint Supplies - Renewal of Bid #16-001
          • Bid #18-002 - Custodial Cleaning Supplies - Renewal of Bid #16-082
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

         

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract - Farley Elementary

        The Superintendent recommended approval of the Principal Employment Contract - Dawn Ashley - Farley Elementary School.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Bylaws Update Article VI
        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Nay
        Elisa Ferrell: Nay
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Delegates Selection for 2017 AASB Delegate Assembly

        The Superintendent recommended all board members be selected as delegates to represent the Huntsville City Board of Education at the AASB's 2017 Delegate Assembly.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 11/16/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Niel Schmidt, 5th grader at Providence Elementary School led the Pledge of Allegiance.

    The HCPTA presented checks to the following schools: Huntsville Jr. High PTA, Challenger Elem., Huntsville High, Providence El., Chaffee El., Mt. Gap El. and Grissom High School.

    After the Work Session before Action Items, Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved. 

    I move that the Board go into executive session for the purpose of discussing the good name and character of an individual. The Executive Session should take approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Niel Schmidt - 5th grader @ Providence Elementary
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • TCU Consulting Contract
      • Bylaws Update - Meeting Date
      • Bylaws Update - Work Session Questions
      • Bylaws Update - Citizen Comments - Sign Up Time
    • ACTION ITEMS
      • Approval of the October 19, 2017 Minutes
      • CONSENT AGENDA
        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Renewal of Bid #17-002 - New Bid #18-003 - Labor for Fire Alarm Repair
          • Renewal of Bid #17-004 - New Bid #18-004 - Ceiling Tile/Vinyl Covered Sheetrock
          • Renewal of Bid #17-009 - New Bid #18-005 - HVAC Supplies
          • Renewal of Bid #17-013 - New Bid #18-006 - Pest Control Services
          • Renewal of Bid #17-011 - New Bid #18-007 - Maintenance of Playgrounds
          • New Bid #18-008 - Print Shop and Copier Paper
          • Renewal of Original Bid #16-015 - New Bid #18-009 - Container Storage Rentals
          • Renewal of Original Bid #17-007 - New Bid #18-010 - Eubank Wall Mount & E-Tac Units
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommend approval of the Human Resources Report.

        REVISED RECOMMENDATION:

        The Superintendent recommended approval of the Human Resources Report with removal of item #23, page 3.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreements

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • TCU Consulting Contract

        The Superintendent recommended that the Board approve the contract with TCU Consulting in the amount of $222,000.00 for the period beginning November 1, 2017 and ending October 31, 2018.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 12/05/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Before the Moment of Silent Reflection, the Chair removed the following items from the agenda: Under the Work Session item B. 1st Read - Updated Admission to Schools Policy 6.1.2a., b1, 2, 3, 4, c1 and 2 and New Business item H. Certification of Financial Statements and Bank Reconciliations - October 2017.

    The bio for the Pledge was read by Ms. Wilder. Jahaziah Crenshaw, a 5th grader at Ridgecrest Elementary School led the Pledge of Allegiance.

    A resolution was presented to Jelynn DeCrow by Dr. Akin. Ms. Wilder made the motion to approve, seconded by Ms. Hill, approved.   

    There being no further business, the meeting adjourned at 8:05 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • 1st Read - #3.9.3 - Expenditure Policy
      • 1st Read - Updated Admission to Schools Policy 6.1.2 a., b, 1, 2, 3, 4, c, 1 and 2 - ITEM REMOVED - NO ACTION TAKEN
      • 1st Read - New Policy - Earned Graduation Credit Prior to Ninth (9th) Grade
      • Attorney Report on Consent Order
      • Lease Agreement - 2511 Triana Blvd., Huntsville, AL
      • Lease Agreement - 2511 Triana Blvd., Huntsville, AL
      • LEA Consolidated Plan and Alabama Continuous Improvement Plans (ACIPs)
      • PPT Service Agreement
    • ACTION ITEMS
      • Approval of the November 16, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Renewal of Bid #17-017 – New Bid #18-011 – Carpet and Labor Costs – bid awarded to Carpet Systems of Huntsville. Inc. – total bid award is $147,900.00

        Renewal of Bid #16-013 – New Bid #18-012 – Rack Mount Intercom Parts – bid awarded to Building Systems Technology Inc. – total extended bid price for all 9 items is $6,952.80

        Renewal of Bid #17-015 – New Bid #18-013 – Clean Harbors Environmental Services, Inc. – total bid award for this service is $17,665.00

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #18-011 - Carpet and Labor Costs
          • Renewal of Bid #16-013 - New Bid #18-012 - Rack Mount Intercom Parts
          • Renewal of Bid #17-015 - New Bid #18-013 - Hazardous Waste Disposal
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Bylaws Update - Meeting Date
        Motion by Ms. Watkins:
        I recommend a revision to the Board Bylaws to change the meeting from Thursday to Tuesday, because the City Council and HCS Board meetings are held on Thursdays, citizens cannot attend both meetings. This will provide an opportunity for citizens to attend and support the City Council and Huntsville City Schools.

        Recommended Revision:

        Article V

        Meetings

        Section 1 - Regular meetings of the Board of Education shall be the first Tuesday and third Tuesday of each month in the boardroom of the Annie C. Merts Center unless otherwise ordered by the board.

        ​​​​​​​

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Nay
        Elisa Ferrell: Nay
        Walker McGinnis: Nay
        Pam Hill: Yea
      • Bylaws Update - Work Session Questions

        Motion by the Chair – Ms. Ferrell

        ARTICLE VI

        Constituent Services

        Constituent Services provides time for the Board of Education (BOE) to listen to constituent concerns and suggestions. The following provisions provide two ways to address the BOE at a public meeting of the BOE.

        Section 1 – Limitations on Citizen Comments and Work Session Questions. The methods of addressing the BOE described in Sections 2 and 3 do not apply to other board meetings, including specially called board meetings. The President of the BOE may stop any Citizen Comment or Work Session Question that is abusive, unduly repetitive, or disruptive of the orderly operation of the meeting.

        Section 2 – Citizen Comments. Citizens of Huntsville, AL (or annexed area), parents and guardians of a child enrolled in Huntsville City Schools, and Huntsville City Schools employees will provide the Superintendent with written notice of their request to speak no later than seventy-two (72) hours prior to a Board Meeting. The reason for requesting to appear shall be included in full detail in the written request. The request shall contain the requester’s full name and residential street address. The goal in providing advance notice and a summary is to allow the people, Superintendent and BOE opportunity to be proactive in addressing an issue.

        Section 3 Work Session Questions. Citizens of Huntsville, AL (or annexed area), parents and guardians of a child enrolled in Huntsville City Schools, and Huntsville City Schools employees who desire to ask a Work Session Question may sign up to do so prior to or at the conclusion of the Work Session. Speakers may not comment but, following the conclusion of the Work Session, may ask a question concerning any agenda item discussed during the Work Session.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Nay
        Pam Hill: Nay
      • Bylaws Update - Citizen Comments - Sign Up Time

        Motion made by the Chair - Ms. Ferrell

        ARTICLE VI

        Section 2 – Citizen Comments. Citizens of Huntsville, AL (or annexed area), parents and guardians of a child enrolled in Huntsville City Schools, and Huntsville City Schools employees who desire to make a Citizen Comment to the BOE, will provide the Superintendent written notice of their request to speak no later than 8:00 a.m. the day before the Board Meeting. Requests received after 8:00 a.m. the day before a Board Meeting will be considered requests to speak at the next regularly, scheduled Board Meeting. The written notice must include the requester’s full name, contact phone number, residential street address, and a summary of the substance of the Citizen Comment. The topics of the Citizen Comment must be related to Huntsville City Schools. If the summary is vague or unclear, the submitter may be asked for additional information. The goal in providing advance notice and a summary is to allow the Superintendent and BOE the opportunity to be proactive in addressing an issue.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Nay
        Pam Hill: Nay
      • Lease Agreement - 2511 Triana Blvd., Huntsville, AL

        The Superintendent recommended approval of the Lease Agreement by and between Harlan Family Ltd. Partnership, an Alabama limited partnership, (Harlan) having its principal place of business at 2511 Triana Blvd SW, Huntsville, AL 35805; and the Huntsville City Board of Education (the CBEd), having its principal place of business at 200 White Street, Huntsville, Alabama 35801.

        Leasing of a block building warehouse at 2511 Triana Blvd., Huntsville, Alabama (specifics listed in lease agreement)

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Lease Agreement - 3015 Twelfth Avenue, Huntsville, AL

        The Superintendent recommended approval of the Lease Agreement by and between Harlan Family Ltd. Partnership, an Alabama limited partnership, Nancy Drake Harlan and Steven Wayne Harlan, Individually and as Trustees of the Testamentary Trust established under Item IV © of the Last Will and Testament of Marvin Elvy Drake, Deceased (Madison County, Alabama Probate Case No. 39776) (collectively, “Harlan”), having its principal place of business at 2511 Triana Blvd SW, Huntsville, AL 35805; and the Huntsville City Board of Education (the CBEd), having its principal place of business at 200 White Street, Huntsville, Alabama 35801.

        Leasing of a metal building warehouse at 3015 Twelfth Avenue, Huntsville, Alabama (specifics listed in lease agreement)

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Preliminary Financial Statements - September 2017

        The Superintendent recommended approval of the Preliminary General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Nay
        Pam Hill: Nay
      • Certification of Financial Statements and Bank Reconciliations - October 2017 - ITEM REMOVED - NO ACTION TAKEN
      • PPT Service Agreement

        The Superintendent recommended approval of the Professional Services Agreement made and entered into by and between PPT Solutions, Inc. and Huntsville City Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • LEA Consolidated Improvement Plan and ACIP Plan

        The Superintendent recommended approval of the LEA Consolidated Plan and Alabama Continuous Improvement Plans (ACIPs).

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 08/24/2017 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. Chris Pate; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Wren Bryant, a 6th grader at the Academy for Academics and Arts led the Pledge of Allegiance.

    After the Pledge Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss with its attorney the legal ramifications of and legal options for pending litigation if a particular course of action is taken.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the School Board Attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:40 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE - Wren Bryant - AAA 6th grader
    • WORK SESSION
      • Literary/Dyslexia Updates
      • Alabama Trust for Board of Education (ATBE) GL/EO Liability Fund
      • 6.5 mills Tax Resolution
      • 4.0 mills Tax Resolution
    • ACTION ITEMS
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements and Bank Reconciliations - July 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended July 31, 2017.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Alabama Trust for Board of Education (ATBE) GL/EO Liability Fund

        The Superintendent recommended approval of the 2017/2018 Renewal of Alabama Trust Board of Education (ATBE) General Liability/Errors and Omissions Fund Coverage Agreement.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 6.5 mills Tax Resolution

        The Superintendent recommended approval of the 6.5 mills Tax Resolution.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 4.0 mills Tax Resolution

        The Superintendent recommended approval of the 4.0 mills Tax Resolution.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 01/09/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Malachi Valle, a 1st grader at Rolling Hills Elementary School led the Pledge of Allegiance.

    Before the Special Session, Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved. 

    I move that the Board go into executive session to discuss the consideration the Board is willing to offer or accept when considering the purchase, sale, exchange, lease or market value of real property. The Executive Session should take approximately 20 minutes. No action was taken.

    There being no further business, the meeting adjourned at 8:52 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION:
    • WORK SESSION
      • Change Order #2 - Woodward Construction for Morris P-8 project - amt. $54,679.09
      • HHS Softball Renovation Contract
      • Financial Update
      • State Report Card
      • K-12 Instructional Programs
      • BIDS:
        • New Bid #18-014 - CNP Vending Equipment
        • Renewal of Bid #17-020 - New Bid #18-016 - Lamps and Ballasts
        • Renewal of Bid #17-019 - New Bid #18-017 - Fencing Materials
        • Renewal of Bid #17-023 - New Bid #18-018 - Fire Alarm Controls & Instruments
        • Renewal of Bid #17-021 - New Bid #18-019 - Lighting Fixtures
        • Renewal of Bid #17-026 - New Bid #18-021 - Football Helmet Reconditioning
  • 01/18/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Ayiana McDow, 11th grader at Mae Jemison High School led the Pledge of Allegiance.

    During Celebrations and Resolutions Dr. Akin and Rena Anderson recognized the following: Ms. McDow - Cadet of the Year - Tennessee Valley Chapter of the Sons of the American Revolution, the Hayes Family, the School Board Members in honor of School Board Member Recognition Month, and Mountain Gap P-8 and Challenger Middle as National Blue Ribbon Schools of Excellence. Ms. Watkins made the motion to approve, seconded by Ms. Wilder, approved.

    Under New Business Item D. - Certification of Financial Statements and Bank Reconciliations - October 2017, Ms. Watkins made the following motion, seconded by Ms. Hill, approved: I move that the Board go into executive session for the purpose of discussing the good name and character of an individual. The executive session should take approximately 10 - 20 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:48 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of December 5, 2017 and January 9, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommends approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #18-014 – CNP Vending Equipment – bid awarded to Harris School Solutions – total bid award - $67,400.00

        Renewal of Bid #17-020 – New Bid #18-016 – Lamps and Ballasts – bid awarded to Graybar – total bid award - $23,589.32

        Renewal of Bid #17-019 – New Bid #18-017 – Fencing Materials – bid awarded to Athens Fence Company – total bid award - $46,591.88

        Renewal of Bid #17-023 – New Bid #18-018 – Fire Alarm Controls & Instruments – bid awarded to North American Video & Sound and Systems Technology Company of Alabama, Inc. – total combined bid amount with both vendors - $14,265.00

        Renewal of Bid #17-021 – New Bid #18-019 – Lighting Fixtures – bid awarded to Gexpro – total bid award - $46,869.25

        Renewal of Bid #17-026 – New Bid #18-021 – Football Helmet Reconditioning – bid awarded to Riddell/All American – total award - $27,300.00

        CONSTRUCTION ITEMS:

        Change Order #2 – Woodward Construction for Morris P-8 project – amount $54,679.09

        Huntsville High School Softball Renovation Contract – The recommendation is that the bid be awarded to the lowest bidder (Woodward Construction).

        AMENDED RECOMMENDATION:

        The Superintendent recommends approval of the Consent Agenda consisting of Gifts to Schools, Construction Items, and Bids with the exclusion of New Bid #18-014 - CNP Vending Equipment - a separate vote was taken in this bid. Motion to accept was made by Ms. Wilder, seconded by Ms. Watkins, approved.

        Gifts to Schools

        BIDS:

        New Bid #18-014 – CNP Vending Equipment – bid awarded to Harris School Solutions – total bid award - $67,400.00 - SEPARATE VOTE TAKEN

        Renewal of Bid #17-020 – New Bid #18-016 – Lamps and Ballasts – bid awarded to Graybar – total bid award - $23,589.32

        Renewal of Bid #17-019 – New Bid #18-017 – Fencing Materials – bid awarded to Athens Fence Company – total bid award - $46,591.88

        Renewal of Bid #17-023 – New Bid #18-018 – Fire Alarm Controls & Instruments – bid awarded to North American Video & Sound and Systems Technology Company of Alabama, Inc. – total combined bid amount with both vendors - $14,265.00

        Renewal of Bid #17-021 – New Bid #18-019 – Lighting Fixtures – bid awarded to Gexpro – total bid award - $46,869.25

        Renewal of Bid #17-026 – New Bid #18-021 – Football Helmet Reconditioning – bid awarded to Riddell/All American – total award - $27,300.00

        CONSTRUCTION ITEMS:

        Change Order #2 – Woodward Construction for Morris P-8 project – amount $54,679.09

        Huntsville High School Softball Renovation Contract – The recommendation is that the bid be awarded to the lowest bidder (Woodward Construction).

        AMENDED RECOMMENDATION:

        The Superintendent recommends approval of the Consent Agenda for New Bid #18-014 - CNP Vending Equipment. Motion to accept was made by Ms. Hill, seconded by Ms. Wilder, approved.

        • Gifts to Schools
        • BIDS:
          • New Bid #18-014 - CNP Vending Equipment
          • Renewal of Bid #17-020 - New Bid #18-016 - Lamps and Ballasts
          • Renewal of Bid #17-019 - New Bid #18-017 - Fencing Materials
          • Renewal of Bid #17-023 - New Bid #18-018 - Fire Alarm Controls & Instruments
          • Renewal of Bid #17-021 - New Bid #18-019 - Lighting Fixtures
          • Renewal of Bid #17-026 - New Bid #18-021 - Football Helmet Reconditioning
        • CONSTRUCTION ITEMS:
          • Change Order #2 - Woodward Construction for Morris P-8 project - amt. $54,679.09
          • Huntsville High School Softball Renovation Contract
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.  

        AMENDED RECOMMENDATION:

        The Superintendent recommended approval of the Amended Human Resources Report with the following corrections:

        Pg. 2, Item #13 - Removed, Pg. 3, Item #14 - Removed, Pg. 5, Item #11 - Removed (Duplicate), Pd. 6, Item #28 - change under Job Description from Baseball Volunteer to Baseball Assistant, pg. 13, Item #1 - Removed (Duplicate), Pg. 13 under Stipends removed H.D. and A.H., Pg.14 under Stipends Removed P.B. and M.H. and Pg. 15 under Stipends Removed D.M.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Report

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Preliminary Financial Statements - September 2017

        The Superintendent recommended approval of the Preliminary General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements & Bank Reconciliations - Oct. 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended October 31, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements & Bank Reconciliations - Nov. 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended November 30, 2017.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy #7.15 - Earned Graduation Credit Prior to Ninth (9th) Grade

        The Superintendent recommended approval of Policy #7.15 – Earned Graduation Credit Prior to Ninth (9th) Grade.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • School Board Out of State Training

        A motion was made by Ms. Hill for board members to attend the National School Boards Association Conference in San Antonio, Texas in April, 2018. The board members are: Ms. Hill and Ms. Watkins.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Nay
        Walker McGinnis: Nay
        Pam Hill: Yea
  • 02/01/2018 - 5:30PM - Work Session
    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
      Vote Motioned By: Walker McGinnis
      Vote Seconded By: Beth Wilder
      Michelle Watkins: Yea
      Beth Wilder: Yea
      Elisa Ferrell: Yea
      Walker McGinnis: Yea
      Pam Hill: Yea
    • WORK SESSION
      • Desegregation Advisory Committee (DAC)
      • AdvancED Report
      • Virtual School
      • Financial Update
      • Consent Order Update
    • BIDS:
      • Bid #18-022 - Asbestos Removal/Mold Remediation - Renewal
      • Bid #18-023 - Hourly General Electrical Service/Rentals - Renewal
      • Bid #18-024 - Labor for Locksmith Services - Renewal
  • 02/13/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:37 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Nehemiah Skipper - 6th grader and Asani Skipper - Kindergartner at Sonnie Hereford Elementary led the Pledge of Allegiance.

    During Celebrations and Resolutions, Dr. Akin and Rena Anderson recognized Dr. Mary Jane Caylor and Mrs. Doris McHugh as representatives celebrating the 30th anniversary of the group who traveled to Calgary Alberta, Canada as the XV Olympics Ambassadors, three Huntsville High School students; Ms. Lori Nelson - Chaffee Elementary and Ms. Debbie Hester - Hampton Cove Middle. Motion was made by Ms. Wilder, seconded by Ms. Hill, approved.

    Before New Business, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved. 

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    I move that the Board go into executive session for the purpose of discussing the good name and character of an individual.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of January 18, 2018 and February 1, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid #18-022, Asbestos Removal / Mold Remediation - RENEWAL

        Awarded to Hardiman Remediation Services, Inc. of Ardmore, Alabama

        This bid is the first one-year option renewal of Bid #17-027.  The bid is in place to acquire the services of a reputable company to safely and effectively remove asbestos materials and remediate mold in any areas identified in the HCS district under the direction of the HCS Safety/Risk Manager.  The bid pricing is based on many variables required to effectively carry out each task.  The size of the projects can fluctuate and the service is on an as-needed basis.  Please refer to the bid tabulation for each item and their respective pricing. 

         Bid #18-023, Hourly General Electrical Services & Rentals - RENEWAL

        Awarded to Pro Electric, Inc. of Huntsville, Alabama

        This bid is the first one-year option renewal of Bid #17-028.  It is in place for the labor of electrical maintenance requirements.  The hourly service charge rates are for installations, upgrades, wiring and repairs during and after school hours.  Pro Electric’s rates range from $24.50 up to $56.25 per hour depending on the time of day the services are needed and if additional crew members are required for on the job services.  Also, included are equipment rental charges.  Scissor lifts are sometimes needed on jobs that require maintenance in unreachable areas.  A materials truck is also included so the vendor will have accessible tools at each job site preventing multiple trips back and forth.  The scissor lifts and materials truck rental are all at $35.00 each per hour.  The extended total for all hourly rates to include all electricians and all equipment is $260.00.  Services will be used on an as needed basis.

        Bid #18-024, Labor for Locksmith Services - RENEWAL

        Awarded to Blair & Sons, Inc. of Huntsville, Alabama

        This bid is the first one-year option renewal of Bid #17-035.  It is at the request our maintenance department for any potential locksmith needs throughout the district’s schools and administrative buildings.  The hourly rates are for service calls during and after school hours.  There is also a one-time fee per job and a minimum fee per job request.  Hourly rates are set at $50.00 during normal business hours; $75.00 for after business hours; a $50.00 fee per service call and a $25.00 minimum fee per job making the extended total bid price $18,325.00.  Please note that the low bidder was not awarded the original bid.  This is due to the maintenance department providing a documented list of the inadequate service when the vendor had the previous bid.  Work order requests for these services will be the only time money is spent under this bid, as the locksmith labor services will be used on an as needed basis.

        • Gifts to Schools
        • BIDS:
          • Bid #18-022 - Asbestos Removal/Mold Remediation - Renewal
          • Bid #18-023 - Hourly General Electrical Service/Rentals - Renewal
          • Bid #18-024 - Labor for Locksmith Services - Renewal
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report. 

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of item #8 page 3. Separate vote on item #13, page 2, item #5 and #6 page 2. Motion made by Ms. Hill, seconded by Ms. Wilder, approved.

        SEPARATE VOTE - item #13, page 2 - Motion made by Mr. McGinnis, seconded by Ms. Wilder. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote.

        SEPARATE VOTE - item #5, page 2 - Motion made by Ms. Wilder, seconded by Ms. Ferrell. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote. Ms. Watkins stated for the minutes she was not voting on this because the teacher was not certified, has emergency certification.

        SEPARATE VOTE - item #6, page 2 - Motion made by Ms. Wilder, seconded by Ms. Ferrell. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote. Ms. Watkins stated for the minutes she was not voting on this because the teacher was not certified, has emergency certification.

      • Professional Services Report

        The Superintendent recommended approval of the Professional Services Report. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements & Bank Reconciliations - December 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended December 31, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Mediation Agreement

        The Superintendent recommended approval of the Mediation Settlement Agreement.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Abstain
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 03/01/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; and Ms. Michelle Watkins. Ms. Hill was not in attendance. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Landon Broadway - 5th grader at Weatherly Heights Elementary led the Pledge of Allegiance.

    During Celebrations and Resolutions, Dr. Akin and Ms. Lee Simmons recognized Mr. Jonathan Hard, CEO of H2L Solutions, Inc. for his generous donation to sponsor 2 teachers in the National Board Certification, Angeliz Hernandez - Jemison H.S., Mr. Gary Leopold - AAA. Motion was made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    Before Special Session, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved. 

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 45 minutes. No action was taken.

    There being no further business, the meeting adjourned at 8:10p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION:
    • WORK SESSION
      • Safety Security Overview
      • Financial Update
      • Consent Order Update
      • Design Services of the Jemison High School Tennis Courts
      • Design Services of LED Retrofit for Hampton Cove Elementary and Middle School - ITEM REMOVED, NO DISCUSSION
      • BIDS:
        • New Bid #18-020 - Student Bus Transportation Service
        • New Bid #18-025 - Mixed Materials Printing
        • New Bid #18-026 - Carpet Tiles and Labor
        • New Bid #18-027 - Vehicle Tracking & Monitoring System for Fleet Management
        • Renewal of Bid #17-033 - New Bid #18-028 - Tree Trimming Services
        • Renewal of Bid #17-034 - New Bid #18-029 - Annual Fire Extinguishers, Kitchen Hoods & Dry Chemical Paint Systems Inspection, Certification & Maintenance
  • 03/15/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting Members Position
    Elisa Ferrell Chair
    Walker McGinnis Co-Chair
    Beth Wilder Board Member
    Michelle Watkins Board Member
    Pam Hill Board Member
    Other Position
    Dr. Matthew Akin Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:40 p.m..

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The students that were selected did not arrive in time, Ms. Ferrell asked a student in the audience to led the Pledge. Lucas Folden, a 3rd grader from Farley Elementary led the Pledge of Allegiance.

    Several were recognized during Celebrations and Resolutions by Dr. Akin and Dr. Tammy Summerville. Motion was made by Ms. Wilder, seconded by Ms. Watkins, approved.

    The students from Grissom High School - Leon Manigan, III and Josh Moore sung the National Anthem. After the National Anthem, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved. 

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • NON ACTION ITEM
      • Board Report - 2018 AASB March Conference - Leadership for Policy and Planning
    • ACTION ITEMS
      • Approval of the February 13 and March 1, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        New Bid #18-025 – Mixed Materials Printing

        Allied Digital Printing of Huntsville, AL presented the lowest responsive/ responsible negotiated price meeting specifications with a price per square foot of $0.19 for black and white printing; $0.40 per s.f. for color printing; $.81 per s.f. for lamination.

        It is my recommendation to accept the lowest negotiated price as outlined and award the bid to Allied Digital Printing for prices per square foot as noted above.

         

        New Bid #18-026 – Carpet Tiles and Labor

        Carpet Systems of Huntsville, Inc. presented the only responsive/responsible bid meeting specifications with a price of $28.04 per square yard for carpet tiles; $.78 per linear foot for rubber base; $3.85 per square yard for removal and installation of carpet tiles; $.50 per linear foot for removal and installation of rubber base and $1.00 per square yard to remove and replace furniture; total extended bid price $81,140.00.

        It is my recommendation to accept the bid as outlined above and award the bid to Carpet Systems of Huntsville, Inc. for an award total of $81,140.00.

         

        New Bid #18-027 – Vehicle Tracking & Monitoring System for Fleet Management

        nSide, Inc. of Florence, AL presented the lowest responsive/responsible negotiated price meeting specifications with a unit price of $350.00 for the vehicle trackers, hardware, software & data plan; monthly cost of $1,954.16; price per vehicle of $29.16; total yearly cost of $23,450.00. Installation and training is a onetime cost of $25.00 per unit; total extended cost of $1,675.00. If Huntsville City Schools’ personnel assist with the installation, the $1,675.00 will be discounted.

        It is my recommendation to accept the lowest negotiated price as outlined above and award the bid to nSide, Inc. for an award total of $23,450.00.

         

        Renewal of Bid #17-033 – New Bid #18-028 – Tree Trimming Services

        It is my recommendation to exercise the final one-year option for the current pricing and renew the bid with Aaron Bailey DBA Bailey’s Tree Service for the rates listed on the bid tab.

         

        Renewal of Bid #17-034 – New Bid #18-029 – Annual Fire Extinguishers, Kitchen Hoods & Dry Chemical Paint Systems Inspection, Certification & Maintenance

        It is my recommendation to exercise the first one-year option for the current pricing and renew the bid with M & H Fire & Equipment, Inc. for an award total of $16,715.80.

         

         

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #18-025 - Mixed Materials Printing
          • New Bid #18-026 - Carpet Tiles and Labor
          • New Bid #18-027 - Vehicle Tracking & Monitoring System for Fleet Management
          • Renewal of Bid #17-033 - New Bid #18-028 - Tree Trimming Services
          • Renewal of Bid #17-034 - New Bid #18-029 - Annual Fire Extinguishers, Kitchen Hoods & Dry Chemical Paint Systems Inspection, Certification & Maintenance
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

         

        AMENDED RECOMMENDATION:

        The Superintendent recommended approval of the Amended Human Resources Report deleting page 2, item #2.  

         

         

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Report

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements & Bank Reconciliations - January, 2018

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended January 31, 2018.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Design Services of the Jemison High School Tennis Courts

        The Superintendent recommended approval of the Design Services of the Jemison High School Tennis Courts.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Tax Increment Financing (TIF) Resolution - City of Huntsville

        The Superintendent recommended that the Board adopt the attached "Resolution of the Huntsville City School Board" (the "Resolution") approving and affirming the Project Plan for City of Huntsville Alabama Tax Increment Financing District 7 ("TIF D7"), and that the Board President and Superintendent be authorized to execute the Resolution for and on behalf of the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 04/05/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder. Ms. Michelle Watkins and Ms. Hill were attending the National School Board Association Conference in San Antonio, Texas. They were able to call-in. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Steven Crigger - 7th grader at Whitesburg P-8 led the Pledge of Allegiance.

    During Celebrations and Resolutions, Dr. Akin and Ms. Rena Anderson recognized the National Board Certified Teachers; the Huntsville Council of PTAs recognized the PTA Golden Apple Membership recipients. The Monte Sano Aqua Ducks Robotics Team; Erin Howard; ASFL Future City Team; HHS HOSA State Leadership and HOSA International Leadership winners; NCTHS ACTE Tech Fair and HOSA State Competition winners were also recognized. Motion to approve the Celebrations/Resolutions was made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    There being no further business, the meeting adjourned at 9:20p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Spelling Bee Presentation Update
      • 2018 Summer Reading Lists
      • Magnet School Update
      • Title IV Part A Grant
      • Literacy Update
      • Policy 7.14 - Parent/Family Involvement - Meeting the Requirements of No Child Left Behind - changes to meet the new requirements of Every Student Succeeds Act (ESSA)
      • Consent Order Update
      • 2018-2019 Draft Calendar Revisions
      • 2019-2020 Draft Calendar Revisions
      • Sale Property adjacent to AAA to Woody Anderson Ford
      • Financial Update
  • 04/19/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m..

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Christian Irby, a 3rd grader from Williams P-8 led the Pledge of Allegiance.

    The following were recognized during Celebrations and Resolutions by Dr. Akin and Rena Anderson. Motion to approve was made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    RETIREMENT RESOLUTION:

                      WHEREAS, the Huntsville City Board of Education, Huntsville, Alabama, wishes to honor all personnel retiring from the Huntsville City Schools, and

     

                      WHEREAS, these retirees have diligently served the boys and girls of this community for a significant number of years, and

     

                      WHEREAS, their services have been rendered in an unselfish manner, not only to the students and to the school system, but also to many areas of community life, and

     

                      WHEREAS, their loyalty and dedication to providing quality public education have exerted a tremendous and positive influence upon their associates, and

     

                      WHEREAS, they are held in high esteem by their friends and colleagues,

     

                      NOW, THEREFORE, BE IT RESOLVED, that the Huntsville City Board of Education, the Superintendent and staff, as well as administrative, teaching, and support staff, do hereby express appreciation to retiring personnel, and

     

                      BE IT FURTHER RESOLVED, that ...

    be extended best wishes for good health and happiness throughout the retirement years with a sense of personal achievement that comes with knowledge of a job well done.

    Adopted this 8th Day of May Two Thousand and Eighteen.

     

                                                                           HUNTSVILLE CITY BOARD OF EDUCATION

    Matthew Akin, Ed.D.                                 Elisa Ferrell, President

                                                                          Walker McGinnis, Vice President

                                                                          Beth Wilder

                                                                          Michelle Watkins

                                                                          Pam Hill

    DESTINATION IMAGINATION – BLOSSOMWOOD:

    Blossomwood’s Destination Imagination team: "The 4 Kittens and a Scaredy Cat" won for the second year in a row...they took home FIRST PLACE IN STATE.

    The team members are: Evelyn Balch, Maggie Jones, Keaton Schroer, Elizabeth Tatum, Olivia Young, Team Manager: Jill Davis

    DESTINATION IMAGINATION ASFL:

    ASFL Team Name: A-Mazing Apollo Navigators

    Team Members: Philip Altman, Ann Metuge, Briana White, Walden Wilder, Team Manager: Beth Wilder

    ASFL's A-Mazing Apollo Navigators won first place in the Technical Challenge at the Northern Regional Destination Imagination Competition on March 3rd and at the State DI Championship on April 7th.

    The Technical Challenge prompts students to complete tasks by using Engineering, Research, Strategic Planning and Related Skills. This year’s technical theme, Maze Craze, challenged teams to:

    • Design and build a device to navigate a tournament-provided maze.
    • Design and build a prop that transforms in the maze.
    • Design and build a way to remove an object from the maze.
    • Create and present a story about a journey through the maze.
    • Create and present two Team Choice Elements that show off the team’s interests, skills, areas of strength, and talents.

    As state winners, ASFL's A-Mazing Apollo Navigators, were invited to compete at Global Finals, the world’s largest celebration of student creativity, during the last week in May, with teams from 45 states and 30 countries.

    Destination Imagination is open to all kindergarten through university level students worldwide. DI's 21st century learning programming is cross-curricular and complements K-12 education by fostering curiosity, courage and creativity. All academic Challenges are designed to teach students the creative process—a system of learning that is at the root of all innovation and a child’s ability to bring an idea to life.

    There are seven engaging Challenges in STEAM education: Technical, Scientific, Fine Arts, Improvisational, Engineering, Service Learning and Early Learning. Students form teams, select their preferred Challenge and work together to develop a solution to the Challenge. Each team has at least one Team Manager (often a parent or teacher) who helps keep the team on track, but does not assist or interfere with the team’s project.

    The Challenges help bridge the gap between what students learn in school and the skills they will need to thrive in an ever-changing economy. Through the Destination Imagination Challenge Program, students improve in creative and critical thinking, explore their curiosity, build on their unique strengths, learn how to design and manage a project, and gain the skills needed for the 21st century workforce.

    ASFL AND HUNTSVILLE HIGH GERMAN DAY COMPETITION:

    • ASFL - 1st place: Group song level 1 - Olivia LaRose, Jacob Smith, John Tubb, David Martinez, Cesar Santos, Yael Henquel, Sam Gaines, Melody Urena, Erin Slagle
    •  
    • 1st place: individual song level 1 - David Martinez
    •  
    • 1st place: individual poem level 1 - Jacob Smith
    •  
    • 2nd place: individual poem level 1 - Erin Slagle
    •  
    • 2nd place: reading comprehension level 1 - John Tubb
    •  
    • Most original: group poem level 1 - Melody Urena, Sam Gaines, Jacob Smith

    HUNTSVILLE HIGH:

    Sara Gill and Anna Wyte:  1st place Wrote and illustrated a Children’s Book – Level 3

    Sara Gill:  1st place Original Art – Level 3

    Lauren Scott:  1st place T-Shirt Design – Level 3

    Dwayne Brooks:  3RD place Geography – Level 3

    Tavin Schroff:  3rd place individual song – Level 3

    COLUMBIA HIGH:

    ZAQUERIUS HARRIS - ALABAMA STATE CHAMPION 160 WEIGHT CLASS

    ISAIAH MCDOUGAL - ALABAMA STATE RUNNER-UP CHAMPION 170 WEIGHT CLASS - AHSAA WRESTLING

    JEMISON HIGH:

    Ayaina McDow

    High School junior, Ayiana McDow, is truly exceptional. She is an honor student and is ranked #1 of 217 juniors this year with a GPA of 4.3. She was recently accepted in the National Honor Society. She is not only strong in academic, but she is a great leader in her school. As a 3rd year JROTC cadet, she serves as the Cadet Corps Vice Commander, as well as being a member of the Air Force JROTC award-winning Color Guard.

    Ayiana is an integral member of the school’s indoor and field track teams, and serves as captain of the varsity cheerleader squad at Jemison High School. She sings in the school chorus, is a member of the Spanish Club and the Cap and Gown Project.

    Ayiana serves on multiple community service groups, such as P.E.A.R.L.S. and Delta Gems. She has served over 20 community service hours this school year in city-wide events, such as a guide for the North Alabama Special Olympics.

    • She was named the 2017 Outstanding Cadet of the Year for the state of Alabama by the Sons of the American Revolution.
    • Cadet McDow was selected as the Air Force JROTC Vice-President for the Alabama Career Tech State Officer Committee.
    • Awarded Rocket City Broadcast Youth Citizen of the Month (C.A.F.Y.)

    The following motion was made by Mr. McGinnis, seconded by Ms. Watkins, approved.

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 45 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Christian Irby, 3rd grader at Williams P-8
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION

      The Superintendent recommended to accept the bid as outlined on the bid tab and award the bid to Apple Bus Company for an award total of $11,012,620.80.

      Vote Motioned By: Beth Wilder
      Vote Seconded By: Pam Hill
      Michelle Watkins: Yea
      Beth Wilder: Yea
      Elisa Ferrell: Yea
      Walker McGinnis: Yea
      Pam Hill: Yea
      • New Bid #18-020 - Student Bus Transportation Service
    • ACTION ITEMS
      • Approval of the March 15, Special Called Meeting April 3 and April 5, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        AMENDED RECOMMENDATION: The Superintendent recommended approval of the Amended Human Resources Report with a separate vote on page 4, items 1, 2, 7 and 8. The motion to approve was made by Ms. Hill. seconded by Ms. Watkins, approved.

        Item #1, page 4 - The Superintendent recommended approval of item #1, page 4 of the Human Resources Report. Motion to approve was made by Ms. Watkins, seconded by Ms. Wilder. Ms. Ferrell, Ms. Wilder, Ms. Watkins and Mr. McGinnis voted yes, Ms. Hill voted no.

        Item #2, page 4 - The Superintendent recommended approval of item #2, page 4 of the Human Resources Report. Motion to approve was made by Ms. Wilder, seconded by Ms. Watkins. Ms. Ferrell, Ms. Wilder, Ms. Watkins and Mr. McGinnis voted yes. Ms. Hill voted no.

        Item #7, page 4 - The Superintendent recommended approval of item #7, page 4 of the Human Resources Report. Motion to approve was made by Ms. Wilder, seconded by Ms. Watkins. Ms. Ferrell, Ms. Wilder, Ms. Watkins and Mr. McGinnis voted yes, Ms. Hill voted no.

        Item #8, page 4 - The Superintendent recommended approval of item #8, page 4 of the Human Resources Report. Motion to approve was made by Ms. Wilder, seconded by Mr. McGinnis. Ms. Ferrell, Mr. Wilder, Ms. Watkins and Mr. McGinnis voted yes, Ms. Hill voted no.

         

         

         

      • Professional Services

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Collaborative Classroom Literacy Program

        The Superintendent recommended that the Board approve the purchase of the Collaborative Classroom Literacy Program in the amount of $888,891.00. State Alabama Reading Initiative (ARI) funds will pay $531,699.72 and the local General Fund will pay $357,191.28.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy 7.14 - Parent/Family Involvement - Meeting the Requirements of No Child Left Behind - changes to meet the new requirements of Every Student Succeeds Act (ESSA)

        The Superintendent recommended approval of Policy 7.14 – Parent/Family Engagement – Meeting the Requirements of Every Student Succeeds Act (ESSA).

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - February 2018

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statements of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended February 28, 2018.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 05/03/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m..

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Olivia LaRose, a 7th grader at the Academy for Science and Foreign Language led the Pledge of Allegiance.

    The following were recognized during Celebrations and Resolutions by Dr. Akin and Rena Anderson. Motion to approve was made by Ms. Wilder, seconded by Mr. McGinnis, approved.

    I am very proud to share some exciting news with you. The Huntsville Council of PTAs has been selected by National PTA as the recipients of the 2018 Outstanding Local PTA Advocacy Award! Advocacy is the core of what PTA is all about, and our partnership with all of you helped make this award possible. Representatives were honored to go to Washington, DC in March to attend the National PTA Legislative Conference and accept this award. A big part of the application talked about partnerships and engaging the community - something you all were part of! So on behalf of all of you and all of the students in Madison County they are honored to be selected for this award.

    LEE HIGH BETA CLUB:

    Natalie Roberts won 2nd Place for Poetry Out Loud for original poetry.

    GOLD TICKETS (INVITATION TO PERFORM IN THE OPENING CEREMONY OF THE NATIONAL CONVENTION IN SAVANNAH, GEORGIA)

    Akeia Fuqua, Zoe Graves, Kaylan Parham, Matthew Donahue

    INDIVIDUAL COMPETITIONS: NATALIE ROBERTS  1ST PLACE -  CREATIVE WRITING DIVISION II

    CARLIE KNIGHT 2ND PLACE – SCULPTURE; 2ND PLACE PENCIL DRAWING

    ALEXA HUERTA 3RD PLACE - SPANISH DIVISION I

    TEAM COMPETITIONS: LIVING LITERATURE 1ST PLACE

    Malachi Christian, Amiyah Crutcher, Tanique Donaldson, Natalie Fields, Asianeade Fuller, Travon Lacy, Rashad Townsend

    SPOTLIGHT ON SERVICE 2ND PLACE: LEE HIGH SCHOOL BETA CLUB

    SPECIAL TALENT 2ND PLACE: Akeia Fuqua, Zoe Graves, Kaylan Parham, Matthew Donahue

    SHOW CHOIR 3RD PLACE: Matthew Becher, Nicholas Fields, Kailey Harmon, Angel Starling, Grace Staples, Breanna Werner, Christopher Holden, Kylie Henderson, Perris Forde-Clark, Lily Jackson, Natalie Fields, Zoe Graves

    Ten members of the show choir will be selected to also perform at the Opening Ceremony of the National Convention in June 17th, 2018

    Lee HS Junior, Kobe Brown, 5A State Player of the Year in basketball.

    GRISSOM HIGH JV ACADEMICS:

    The JV Grissom Academic Team won the state championship in Birmingham.

    The team includes:

    10th- Jake Greer, Carson Mades, John Whitley, and Patrick Gamble

    9th- Marissa Askew and Grace Hart, Coach: Luke Sheehan

    GRISSOM VARSITY ACADEMICS:

    Jake Greer 10th grade; he was the number 3 overall point scorer at the varsity state tournament. Coach: Luke Sheehan

    There being no further business, the meeting adjourned at 8:11 p.m.

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Olivia LaRose - 7th grader at the Academy for Science and Foreign Language
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Teacher Salary Matrix

        The Superintendent recommended approval of the Teacher Salary Matrix.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2018-2019 Draft Calendar Revisions

        The Superintendent recommended approval of the 2018-2019 Draft Calendar Revisions.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 2019-2020 Draft Calendar

        The Superintendent recommended approval of the 2019-2020 Draft Calendar.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Acceptance of Superintendent Resignation

        The Chair move that the board approve the attached separation agreement with Dr. Matt Akin and that the Board President be authorized to execute the agreement on behalf of the board.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
    • WORK SESSION
      • National School Board Association (NSBA) Conference
      • Summer Adventures in Learning (SAIL) Program
      • School Resource Officer (SRO) Summer Camp Presentation
      • Financial Update
      • BIDS:
        • Bid #18-030 - Temporary Personnel
        • Renewal of Bid #17-036 - New Bid #18-031 - Labor Costs for Piping & Welding
        • Renewal of Bid #17-037 - New Bid #18-032 - Hourly Painting
        • Renewal of Bid #17-041 - New Bid #18-033 - LCD Lamps
        • Renewal of Bid #17-042 - New Bid #18-034 - Gym Floor Restoration
        • Bid #18-035 - Labor for Moving Assets - NEW BID
        • Bid #18-036 - Asphalt Repairs & Speed Bumps - NEW BID
        • Renewal of Bid #17-051 - New Bid #18-037 - Labor for Motor & Misc. Services
        • Renewal of Bid #17-036 - New Bid #18-038 - Produce
        • Renewal of Bid #17-050 - New Bid #18-039 - Child Nutrition Program (CNP) Bread
        • Bid #18-040 - iPad Repairs - RENEWAL
        • Bid #18-041 - iPad Cases - RENEWAL
  • 05/17/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Sarah Cobb, a sixth grader at Blossomwood Elementary School led the Pledge of Allegiance.

    The following were recognized during Celebrations and Resolutions by Dr. Akin and Dr. Summerville. Motion to approve was made by Ms. Wilder, seconded by Ms. Watkins, approved.

    Suits for Scholars have achieved the high honor and recognition of Awarding Business - Interview Suits to Graduating High School Seniors for Outstanding Scholastic Performance.  Students were chosen from each Huntsville City High School.

    REDSTONE ANALYTICAL AND ENGINEERING ASSOCIATES (RAEA):

    LARRY VANCE, NICOLE CRAWFORD, KAREN ROGERS, TEAR PINCHON, RON BROOKS, ANTHONY SMITH, WILLIE SANDIFIER, GWEN RAGLAND, TREVOR JONES, ERIC ROBINSON, ARMONTAE MARTIN, JONDERICK TANKS, TAJE EMBERY, STEVEN ROBERTS, DR. CHANCE GLENN, and DR. MATT AKIN

    Huntsville Council of PTAs: Reflections Program - Started in 1969 by the Colorado PTA President Mary Lou Anderson, Reflections has encouraged millions of students to express themselves by giving positive recognition for their artistic efforts. Students in preschool through grade 12 may create and submit works of art in six categories: dance choreography, film production, literature, musical composition, photography, and visual arts. Entries are judged and selected at local, city, and state levels of competition. Huntsville City Schools is well represented each year in this completion and this year, we have 12 state winners.

    Whitesburg STEM Grant Winner

    One of the benefits of being part of the National PTA is the opportunity for our local units to receive training, support, and grants. In partnership with Microsoft, the National PTA awarded 35 - $1,000 grants to local PTAs to host a STEM + Families Tech Night in the spring of 2018. This Tech Night event will bring students and families together for dinner free of charge, door prizes, and the opportunity to collaborate in building a robotic finger. Tonight we congratulate Dr. Brad Scott and Whitesburg P-8 as the only school in Alabama to win a grant.

    Huntsville High FBLA - Emily Dunaway and Laikyn Mosley 1st place in Business Ethics, Patricia Woods – FBLA Primary Advisor

    LHS Track Team: Isaiah McCaulley - 1st in Discus (Hsv Metro Championship), 1st in Discus (Hsv City Championship), 2nd in Discus at 5A at State Track Meet

    Keyshawn Moore - 1st in High Jump (Hsv City Championship), Keyshawn Moore - 1st in 110 Hurdles (Hsv City Championship), MVP of Hsv City Championship with 25 Individual points

    D’Angelo Rainey - 1st in Long Jump (Hsv City Championship)

    Cindy Beal – Coach

    LHS Creative and Performing Arts Magnet

    Grissom High School - scored a perfect 36 on the ACT - Alison Hu, Connor Morgan, Jack Smalligan and Kevin Yang

    After celebrations and resolutions the following motion was read by Mr. McGinnis, Ms. Hill made the motion, seconded by Ms. Wilder, approved.

    I move that the Board go into executive session for two reasons. First to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action and second to discuss the general reputation, character and professional competent of a person or persons.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 60 minutes. No action was taken.

    There being no further business, the meeting adjourned at 8:05 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE - SARAH COBB - BLOSSOMWOOD ELEMENTARY SCHOOL
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of the April 19, and May 3, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommends approval of the Consent Agenda consisting of:

         Gifts to Schools

        Bids:

        Bid #18-030 – Temporary Personnel - Awarded to Professional Education Services Group, LLC (PESG) of Huntsville, AL - A SEPARATE VOTE WAS TAKEN ON THIS BID.

        This bid is to supply temporary personnel services for various positions thru-out the district.  The total number of positions requested is 36; the total number of personnel requested is 782.  The base hourly pay rate and the percentage mark-up for each position is listed on the bid tab.   

        Professional Education Services Group (PESG) presented the second lowest bid with a total extended bid price of $11,097.00.  Based on the number of hours per position calculated by job description within the Huntsville City Schools Compensation plan, this would equate to approximately $16,135,958.67 per year for all positions.

        Renewal of Bid #17-036 – New Bid #18-031 – Labor Costs for Piping & Welding – Awarded to Butler’s Gas Pipe, Inc. of Pulaski, TN

        This bid is the 1st one-year option renewal of Bid #17-036.  The bid is in place to cover the labor cost associated with various piping and welding projects for existing schools and facilities on an as-needed basis throughout the HCS district for the following categories: Category 1:  Fabrication and fitting of various piping materials.  Category 2:  Welding, fitting and installing various mounts, stands and other HVAC equipment, including the demolition and removal of existing HVAC piping and equipment.  Category 3:  Layout and fabrication of catwalks, miscellaneous supports, drainage grates and frames, handrails, gates, access ladders, barricades, playground equipment, bleachers and other miscellaneous iron fabrication associated with school activities and facilities.   The bid pricing for each of the service associated with the above categories is set at an hourly rate as follows:  Journeyman Fitter/Welder, $50.00 per hour, Helper, $40.00 per hour and Welding Truck, $40.00 per hour.  This bid is based on twenty (20) estimated jobs annually.

        Renewal of Bid #17-041 – New Bid #18-033 – LCD Lamps - Awarded to Valiant National AV Supply of Fairfield, NJ

        This bid is the final one-year option renewal of the LCD Lamps’ original Bid #16-039.  The bid is in place for purchasing replacement LCD (Liquid Crystal Display) Lamps on an as-needed basis for the LCD projectors used throughout HCS district.  Please refer to the bid tabulation for each brand of lamp and the unit price for each.  The total extended bid amount is $5,150.68.

        Renewal of Bid #17-042 – New Bid #18-034 – Gym Floor Restoration - Awarded to Ram Enterprises, Inc. of Montgomery, AL

        This bid is the 1st one-year option renewal of Bid #17-042.  The bid is in place to cover the cost associated with restoration and repairs of (24) main gym floors and (5) auxiliary gym floors in the HCS district. The facilities coordinator determines the timing of each project on an as-needed basis.   The bid pricing is based on four categories.  Category 1, Screen & Recoat total bid price $86,197.23, Category 2, Sanding, Sealing, Finish, Painting, Graphics -Bare wood total bid price $638,769.05, Category 3, Repairs total bid price $6,960.00, Category 4, Installation total bid price $104,690.00. Please refer to the bid tabulation for the detailed pricing of each item in each of the categories.  The total extended bid price is $836,616.28.

        Bid #18-035 – Labor for Moving Assets – NEW BID - Awarded to This Side Up Moving, Inc. of Huntsville, AL

        This bid is for the Property Asset Management, (PAM) team. It is set up with hourly rates for a laborer (mover), an on-site supervisor and if needed a 26-ft. lift gate truck to perform all work necessary for the moving of selected assets in our district. PAM’s responsibilities include, but are not limited to, the assembly and take down of the Greenpower Racing Track, the closing of the Huntsville Center for Technology’s programs move and book distributions. Rates are as follows: $28.00 per hour for a laborer (mover); $40.00 per hour for an on-site supervisor and $25 per hour for a 26-ft. lift gate truck. The total extended bid price to include all the above is $93.00 per hour.   Services will be used on an as needed basis only.

        Bid #18-036 – Asphalt Repairs & Speed Bumps – NEW BID - Awarded to Southern Sealing and Services, Inc. of Huntsville, AL

        This bid is in place at the request of the maintenance department. It is for rubber speed bumps that are used throughout the district in school parking lots. It also includes labor and a minimum cost charge for asphalt repairs in various locations throughout the district. The price for the speed bumps are $200.00 each. Endcaps are $50.00 each. The labor price to install each speed bump is $100.00. Asphalt repairs are charged at $5.00 per square foot with a minimum repair cost of $250.00.  The total extended bid price is $605.00. Speed bumps will be purchased on an as needed basis and asphalt repair services will be requested as they are needed.

        Renewal of Bid #17-051 – New Bid #18-037 – Labor for Motor & Misc. Services - Awarded to KBB Electric Motor Sales and Services, Inc. of Huntsville, AL

        This bid is the 1st one-year option renewal of Bid #17-051. It is in place at the request of the maintenance dept. for the repair and service of various motors and mechanical devices throughout the district. It also includes specialized work consisting of motor rewinding and machine work. Rewinding is the internal wiring around the starter frame and rotor assembly. Machine work includes strengthening the rotor shaft and or cutting to fit new oversized bearings. Utilizing this specialized repair service can prove to be a cost savings rather than replacing them when motors fail to function properly. Hourly labor rates are set up for during and after school hours and services will be requested on an as needed basis. Basic hourly rates consist of $40 per hour during school hours and $75 per hour for after school hour emergency calls. Overtime hourly rates for specialized work will be $50 per hour during school hours and $75 per hour for after school emergency calls.

        Renewal of Bid #17-046 – New Bid #18-038 – Produce - Awarded to Forestwood Farm, Inc. of Birmingham, AL

        This bid is the 1st one-year option renewal of Bid #17-046.  This bid is in place at the request of the CNP department to purchase fresh produce that will enhance the meals prepared each day and the summer feeding program.  A total of 112 produce items are included in the total extended bid price of $795,018.75

        Renewal of Bid #17-050 – New Bid #18-039 – Child Nutrition Program (CNP) Bread - Awarded to Bimbo Bakeries USA of Mobile, AL

        This bid is the 1st one-year option renewal of Bid #17-050.  This bid was requested by the CNP Dept.  This bid is for fresh bread.  Each school receives weekly deliveries.  The total extended bid price of $303,413.35.

        Renewal of Bid #17-048 – New Bid #18-040 – iPad Repairs - Awarded to The Smartphone Medics of Madison, AL

        This bid is the 1st one-year option renewal of Bid #17-048.  This bid is in place at the request of the IT department to cover the cost of repairs to various components on the iPad.  Please refer to the bid tabulation for the listing of items the bid covers for repairs and their respective pricing.  The total extended bid amount is $4,406.00.

        Renewal of Bid #17-047 – New Bid #18-041 – iPad Cases -  Awarded to Repair Center, LLC dba Tech Defenders of Grand Rapids, MI

        This bid is the 1st one-year option renewal of Bid #17-047.  This bid is in place at the request of the IT department to purchase iPad cases for the iPad 2, iPad 4 and iPad 2 Air (Wi-Fi).  The cost for each iPad case is $17.50.  The total extended bid amount is $26,250.00 and is based on the following quantities:  300–iPad 2, 200–iPad 4 and 1,000-iPad 2 Air (Wi-Fi).  The iPad cases are purchased as needed.

        AMENDED CONSENT AGENDA:

        The Superintendent recommended approval of the Amended Consent Agenda excluding Bid #18-030, a separate vote was taken on this bid.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #18-030 - Temporary Personnel - THERE WAS A SEPARATE VOTE ON THIS BID

            The Superintendent recommended approval of Bid #18-030 - Temporary Personnel

            Vote Motioned By: Pam Hill
            Vote Seconded By: Beth Wilder
            Michelle Watkins: Yea
            Beth Wilder: Yea
            Elisa Ferrell: Nay
            Walker McGinnis: Nay
            Pam Hill: Yea
          • Renewal of Bid #17-036 - New Bid #18-031 - Labor Costs for Piping & Welding
          • Renewal of Bid #17-041 - New Bid #18-033 - LCD Lamps
          • Renewal of Bid #17-042 - New Bid #18-034 - Gym Floor Restoration
          • Bid #18-035 - Labor for Moving Assets - NEW BID
          • Renewal of Bid #17-046 - New Bid #18-038 - Produce
          • Renewal of Bid #17-050 - New Bid #18-039 - Child Nutrition Program (CNP) Bread
          • Bid #18-036 - Asphalt Repairs & Speed Bumps - NEW BID
          • Renewal of Bid #17-051 - New Bid #18-037 - Labor for Motor & Misc. Services
          • Renewal of Bid #17-048 - New Bid #18-040 - iPad Repairs
          • Renewal of Bid #17-047 - New Bid #18-041 - iPad Cases
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Report

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Pearson Education Software

        The Superintendent recommended that the Board approve the purchase of the Pearson software for the 2018-2019 school year. The total cost of the software is $1,077,946.26.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • eSpark Instructional Software and JAMF Licenses

        The Superintendent recommended that the Board approve the purchase of the eSpark differentiated instructional software for grades 1-2. The Superintendent also recommends approval of the JAMF licenses required to run the software. The recommendation is for a three year period with a total cost of $424,600.00. The cost for year one is $160,200 and $132,200 for year two and three.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • DreamBox Software and Professional Development

        The Superintendent recommended that the Board approve the purchase of the DreamBox software for a period of three years at an annual cost of $201,500. The total cost of the software for the three year period is $604,500. The Superintendent also recommends that the Board approve the purchase of the professional development associated with the DreamBox software. The PD cost is $27,250 in year one and $12,400 in year two and three.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Discovery Education Science Techbook

        The Superintendent recommended that the Board approve the purchase of the Discovery Education software for grades 3-8. The recommendation is for a six year period with a total cost of $575,000. The cost for year one is $107,678.50 and $93,678.50 for year two thru six.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Edgenuity Virtual Courseware

        The Superintendent recommended that the Board approve the purchase of the Edgenuity Virtual School software in the amount of $35,000.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Microsoft Exchange Email Software (EES) Licenses Renewal

        The Superintendent recommended that the Board approve the purchase of the Microsoft License agreement for a total cost of $185,067.32.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - March 2018

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statements of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended March 31, 2018.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Appointment of Interim Superintendent

        Ms. Beth Wilder nominated Ms. Christie Finley to be the Interim Superintendent.

        Vote Motioned By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Nay
        Pam Hill: Nay
  • 06/07/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleyInterim Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Interim Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Brendan Turchetta, a sixth grader at Chaffee Elementary School led the Pledge of Allegiance.

    After Item IV. H. - Superintendent Selection Process under the Special Session, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved. 

    I move that the board go into executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet litigated but imminently likely to be litigated if a particular course of action is pursued and also to discuss the good name and character of an individual.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 60 minutes. No action was taken.

    There being no further business, the meeting adjourned at 8:00 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Human Resources Report

        The Interim Superintendent recommends approval of the Human Resources Report.

        AMENDED RECOMMENDATIONS:

        The Interim Superintendent recommended approval of the Amended Human Resources Report with the removal of  Line #2 from the Non-Renewals Report to discuss in the executive session. The motion to approve the Amended Human Resources Report was made by Ms. Wilder, seconded by Mr. McGinnis, approved. 

        The Interim Superintendent recommended approval of the Human Resources Report with the Non-Renewals Line #2. The motion was made by Ms. Wilder, seconded by Mr. McGinnis. Ms. Watkins and Ms. Hill voted no, Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, the motion was approved by a 3-2 vote.

         

      • Professional Services

        The Interim Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract B. Balentine

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Becky Balentine.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract L. Worshim

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Laura Worshim.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • 3 Year Principal Employment Contract C. Porter

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Clifford Porter.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract J. Burton

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Jamie Burton.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Probationary Principal Contracts
        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Probationary Principal Contracts - Carlita Collins (McNair Jr. High), Michael Hambrick ( S. Hereford El.), Gregory Hicks - (Hsv. Jr. High), Anatony Woods - Lee High), and Rachel McDaniel - (Mae Jemison High)

          The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Carlita Collins - Location McNair Jr.High.

          The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Michael Hambrick - Location - Sonnie Hereford Elementary. 

          The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Gregory Hicks - Location - Huntsville Jr. High.

          The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Anatony Woods - Location - Lee High.

          The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Rachel McDaniel - Mae Jemison High.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
      • Superintendent Selection Process

        A motion was made by Ms. Wilder to do a Superintendent Search through an External Firm.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • WORK SESSION
      • Assessment and Accountability Update
      • Lightspeed Systems Presentation
      • Consent Order Update
      • Financial Update April 2018
      • Budget Amendment #1
      • BIDS:
        • Bid #18-042 - Crane Rental Services - NEW BID
        • Bid #18-043 - Musical Stringed Instruments & Accessories - Renewal of Bid #17-055
        • Bid #18-045 - Key & Lock Hardware - NEW BID
        • Bid #18-047 - HVAC Coil Cleaning Services - NEW BID
        • Bid #18-048 - Clean Up of Events - NEW BID
      • Alternative Programs Update - THIS ITEM WAS PULLED, NO DISCUSSION
      • Huntsville High School Softball Sports Lights Design Contract
      • Lawn Care Service
  • 06/28/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleyInterim Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Interim Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. In honor of Armed Forces Week, we were delighted to have Ms. Shirley Wellington, Compliance Officer/Policy Administrator for Huntsville City Schools lead the Pledge of Allegiance.

    The following were recognized during Celebrations and Resolutions by Ms. Finley and Ms. Lee Simmons. Motion to approve the resolutions was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

    The Schools Foundation was recognized for their generous donation.

    The following schools were recognized as Alabama PTA award winners and received resolutions:

    Speaking Up For Every Child - Elementary Division - Jones Valley Elementary PTA

    Collaborating with the Community - Middle/Junior Division - Hampton Cove Middle PTA

    Communicating Effectively - High School Division - Virgil I. Grissom High School PTSA  Supporting Student Success - High School Division - Virgil I. Grissom High School PTSA

    Welcoming All Families - Elementary Division - Whitesburg School PTA

    Welcoming All Families - High School Division - Huntsville High School PTSA

    Outstanding Support Staff - Elementary Division - Peter "Pete" Joseph - Monte Sano Elementary School

    Outstanding Support Staff - High School Division - Sharon Grubbs

    Outstanding Teacher - Middle/Junior Division - Major Gary Leopold, Retired US Army - Academy of Academics and Arts

    Outstanding Teacher - High School Division - James Steele - Virgil I. Grissom High School

    Outstanding Administrator - Elementary Division - Jamie Burton - Blossomwood Elementary School

    Outstanding Administrator - Middle/Junior Division - Yvette Coley-Smith - Hampton Cove Middle School

    The Huntsville Council of PTAS were presented a resolution - Legislative Advocacy Award - Huntsville Council of PTAs

    Agenda Item IV. Special Session - A. Superintendent Job Posting - after discussion the following motion was made by Ms. Watkins: Ms. Watkins moves that the board go into executive session to discuss with its attorney pending litigation, or litigation that could be imminent if the board takes a particular course of action. The motion was seconded by Ms. Wilder, approved.

    In addition to the motion, second and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session no longer than 20-30 minutes. No action was taken.

    Agenda Item IV. Special Session - A. Superintendent Job Posting - The motion was made to rescind the previous vote taken at the June 7th Work Session - Special Session Item H. - Superintendent Selection Process to hire an External Agency to do a Superintendent Search. The motion to rescind the vote was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

    There being no further business, the meeting adjourned at 6:39 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Superintendent Job Posting

        Superintendent Job Posting and Timeline:

        Notice Requirements – Salary Range

        • Huntsville City Schools is the sixth largest system in the state, without considering our pre-school enrollment;
        • In per pupil spending, as it relates to Superintendent salary, Huntsville City Schools ranks 132 out of 137 at $8.46
        • In the percentage of the budget, as it relates to Superintendent salary, Huntsville City Schools ranks 132 out of 137 at 0.06%.

        Salary Range – $160,00.00 - Motion: Ms. Hill, seconded by Ms. Watkins

        Vote: Ms. Hill and Ms. Watkins voted Yes. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted No, the motion did not pass

        Salary Range - $175,000.00 (Low End) – Motion: Ms. Watkins, seconded by Ms. Hill

        Vote: Ms. Watkins, Ms. Wilder and Ms. Hill voted Yes. Mr. McGinnis and Ms. Ferrell voted No, the motion passed by a 3-2 vote

        Salary Range - $195,000.00 (High End) – Motion: Mr. McGinnis, seconded by Ms. Wilder

        Vote: Ms. Watkins, Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted Yes. Ms. Hill voted – No, the motion passed by a 4-1 vote

        Location: Information on Where to Apply

        • Human Resources Department, or
        • Lanier, Ford, Shaver, & Payne

        Ms. Watkins made the motion for the Board Secretary, Ms.Garrett to accept the applications, seconded Ms. Wilder. The motion passed 5-0 vote.

        Process: Information on Deadlines

        • Must be posted for 30 days
        • Post first business day after board approval
        • Remain posted for 30 days, or first business day after 30 days, then closed

        Motion: Ms. Wilder, seconded by Mr. McGinnis. The motion passed 5-0 vote.

        Superintendent Search Timeline:

        Thursday, June 28, 2018:

          • Announce process in Board meeting
          • Approve timeline in Board meeting

        Friday, June 29, 2018:

          • Post job notice

        Friday, June 29, 2018 – Monday July 30, 2018

          • Begin accepting applications

        Saturday, July 28, 2018:

          • Required 30 job notice period ends

        Monday, July 30, 2018:

          • Deadline for receipt of applications

        Tuesday, July 31, 2018:

          • Board begins application reviews and interviews

        Thursday, August 9, 2018:

          • Superintendent Selection

        Motion: Ms. Wilder, seconded by Ms. Hill. The motion passed by 5-0 vote.

    • ACTION ITEMS
      • Approval of the May 17 Board Mtg., May 24 Special Called Mtg., May 31 Special Called Mtg., and June 7 Work Session Minutes
      • CONSENT AGENDA

        The Interim Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and Bids:

        Bid # 18-042, Crane Rental Services – NEW BID - -Awarded to Young Crane Service, Inc. of Huntsville, AL

        This bid is in place for the maintenance dept. for the rental of cranes to aid in relocating HVAC units throughout the district and other needs as they arise. The rates range in price according to the tonnage capacity and the length of the boom.  It also includes an hourly rate for a technician to operate the crane. A rate for overtime and holidays is also bid as an hourly rate. The award total for all the hourly rates combined is $4,215.00. Please refer to the bid tabulation for a listing of each hourly rate. These rentals will be on an as needed basis.

        Bid #18-043, Musical Stringed Instruments & Accessories – RENEWAL - -Awarded to Nick Rail Music of Santa Barbara, CA

        This bid is the 1st one-year option renewal of Bid #17-055.  The bid is in place to upgrade various stringed musical instruments and instrument accessories for the music programs in the HCS district on an as-needed basis.  The award total for all items is $61,555.00.  Please refer to the bid tabulation which shows the grand total for each category.

        Bid #18-045, Key & Lock Hardware – NEW BID - -Awarded to IDN, Inc. of Chamblee, GA

        This bid is to supply the district with key and lock hardware which consists primarily of key blanks that are needed for closet doors, offices, and any type of locks we have throughout our schools and administrative offices. The key blanks are also used for the district’s fleet of vehicles. The annual award total is $2,687.31 if all items listed on the bid sheet are purchased at a quantity of one. Items are ordered as needed.

        Bid #18-047, HVAC Coil Cleaning Services – NEW BID - -Awarded to Lee Company of Madison, AL

        This bid is for the coil cleaning of HVAC units throughout the district. The rates are based on the types of units we have. Split and bard units are $65.00 per unit, package ground units are $70.00 and roof top units are $80.00 per unit to clean. It also includes an hourly rate of $65.00 for emergency services. Our maintenance department uses this bid for units that will need to be cleaned before the start of the school year. Total expenditures will vary depending on the quantity of units that will be cleaned.

        Bid # 18-048, Clean Up of Events – NEW BID - -Awarded to Scruggs, LLC of Huntsville, AL

        This bid is in place for the clean-up before and after events at the Milton Frank Stadium, Alabama A & M Stadium and various Huntsville City Schools’ locations.  Cleaning consists of bleachers, restrooms, press box and hospitality rooms.  The bid also covers removal of all trash and debris on property both inside and outside stadium from street to street.  Scruggs, LLC bid $17.50 per hour for each crew member. Milton Frank Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  A & M Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  Various school locations clean-up is based on 2 hours and 5 crew members for a total of $175.00.  The total extended bid price is $1,400.00.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #18-042 - Crane Rental Services - NEW BID
          • Bid #18-043 - Musical Stringed Instruments & Accessories - Renewal of Bid #17-055
          • Bid #18-045 - Key & Lock Hardware - NEW BID
          • Bid #18-047 - HVAC Coil Cleaning Services - NEW BID
          • Bid #18-048 - Clean Up of Events - NEW BID
    • NEW BUSINESS
      • Human Resources Report

        The Interim Superintendent recommends approval of the Human Resources Report.

        AMENDED MOTION:

        The Interim Superintendent recommended approval of the Amended Human Resources Report excluding Item #70, page 4 - removed to a later date and Item #37, page 3 - for a separate vote. Motion to approve by Ms. Hill, seconded by Mr. McGinnis, approved.

        The Interim Superintendent recommended approval of the Amended Human Resources Report for Item 37, page 3. Motion to approve by Ms. Wilder, seconded by Mr. McGinnis, the motion passed with 4 votes, Ms. Hill, Ms. Wilder, Ms. Watkins and Mr. McGinnis voted Yes, Ms. Ferrell abstained. 

      • Professional Services Report - THIS ITEM WAS NOT VOTED ON
      • Probationary Principal Contract

        The Interim Superintendent recommended approval of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Sherita Joiner-Pryor.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Revision (Change to Rescinding) of Probationary Principal Contract - G. Hicks

        The Interim Superintendent recommended approval of the Rescinding of the Probationary Principal Employment Contract between the Huntsville City Board of Education and Gregory Hicks.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Greg Hicks.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • 3 Year Principal Employment Contract

        The Interim Superintendent recommended approval of the Three Year Principal Employment Contract between the Huntsville City Board of Education and Stewart Thorson.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - April 2018

        The Interim Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended April 30, 2018.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Budget Amendment #1

        The Interim Superintendent recommended approval of the Budget Amendment #1.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 07/12/2018 - 5:30PM - Work Session

    Annie Merts Center

    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleyInterim Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Interim Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Dr. Jeffrey Wilson, Director of Operations lead the Pledge of Allegiance.

    The Standing Rules for the Board of Education By-laws - Item 1 Section B.  - Meetings shall not extend beyond four hours. Unanimous consent of board members present shall be required to extend the meeting beyond four hours. 

    Mr. McGinnis made the motion to extend the meeting beyond the 4 hours, seconded by Ms. Hill, approved.

    Mr. McGinnis made the following motion for the executive session, seconded by Ms. Ferrell, approved.

    I move that the board go into executive session for the purpose of discussing the good name and character of an individual. The board will be in executive session approximately 10-15 minutes. No action was taken.

    There being no further business, the meeting adjourned at 10:00 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • AASB Summer Conference
      • AASB Membership Renewal 2018-2019
      • Legal Assistance Fund Membership Dues 2018-2019
      • Model Schools Presentation and Contract
      • PESG Update
      • Child Nutrition Program (CNP) Summer Feeding Program Update
      • Transportation Update
      • Building Lease - Apple Bus Company
      • 2018-2019 School Opening Update and Culturally Responsive Training Proposal
      • DAC Response
      • Consent Order Progress Report
      • 1st Reading Policy 7.7.1 - Virtual School Option
      • 1st Reading Policy 6.1.2 Admission to Schools - POLICY REMOVED, NO DISCUSSION
      • BIDS:
        • Bid #18-049 - CNP Small Wares - NEW BID
        • Bid #18-050 - Exterior Lighting - Renewal of Bid #16-060
        • Bid #18-051 - Water Treatment Chemicals & Services - Renewal of Bid #16-062
        • Bid #18-052 - Glass and Installation - Renewal of Bid #16-058
        • Bid #18-054 - CNP - Insulated Food Carrier - NEW BID
        • Bid #18-055 - Waste Management & Recycling Services - NEW BID
        • Bid #18-056 - Janitorial Supplies - Renewal of Bid #16-067
        • Bid #18-057 - CNP Milk, Juice and Dairy - Renewal of Bid #16-061
        • Bid #18-058 - Taxi Services - Renewal of Bid #16-068
        • Bid #18-059 - Plumbing Supplies - Renewal of Bid #16-065
        • Bid #18-060 - Lock & Locker Service Program - Renewal of Bid #16-055
        • Bid #18-061 - Bio Waste Disposal - Renewal of Bid #17-071
        • Bid #18-062 - Hourly Painting - NEW BID
    • SPECIAL SESSION
      • Human Resources Report

        The Interim Superintendent recommends approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Interim Superintendent recommended approval of the Amended Human Resources Report excluding Item #13, Page 2, Item #3, Page 12 and Item #2, Page 4. The motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved.

        SEPARATE VOTE ON ITEM #3, PAGE 12:

        The Interim Superintendent recommended approval of the Amended Human Resources Report for Item #3, Page 12 and Item #13, Page 2. The motion was made by Ms. Ferrell, seconded by Ms. Wilder, motion passed 4-1 vote, Ms. Watkins abstained. 

        The Interim Superintendent recommended approval of the Amended Human Resources Report for Item #2, Page 4. The motion was made by Ms. Hill, seconded by Ms. Wilder. The motion did not pass, Ms. Hill and Ms. Wilder voted yes, Ms. Ferrell, Ms. Watkins and Mr. McGinnis voted no. 

      • Professional Services Report

        The Interim Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Behavioral Learning Guide (BLG) Update

        The Interim Superintendent recommended approval of the Updated Behavioral Learning Guide (BLG).

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 07/24/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleyInterim Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Interim Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Mr. Steve Riche with the Security Department led the Pledge of Allegiance. 

    There being no further business, the meeting adjourned at 6:42 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL WORK SESSION
      • Student Parent Information Guide 2018-19
      • Updated Bus Lease
      • Williams Elementary/Williams Pointe Drainage Easement Deed
    • ACTION ITEMS
      • Approval of the June 28 and July 12, 2018 Minutes
      • CONSENT AGENDA

        The Interim Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        Bids:

        Bid # 18-049, CNP Small Wares – NEW BID -Awarded to Mobile Fixture of Tuscaloosa, AL

        This bid, requested by the Child Nutrition Department, consists of small wares used by CNP. Included on the list are various types of small kitchen items used in the cafeterias from measuring cups to can openers. The total award to Mobile Fixture for all items bid is $29,813.65. CNP may order items from the bid list for each school cafeteria on an as needed basis.

        Bid # 18-050, Exterior Lighting - RENEWAL -Awarded to Pro Electric, Inc. of Huntsville, AL

        This bid is the second one-year option renewal of original bid #16-060. It is used for the re-lamping and maintenance of exterior lighting and construction/service work involving any type of exterior lighting. This includes hourly rates for linemen, ground men, laborers, material and bucket trucks, trencher with operator and cranes. The bid tabulation outlines all the hourly rates for each category and type of labor and or truck rental. These services will be on an as needed basis and expenditures will vary according to services used.

        Bid # 18-051, Water Treatment & Chemicals & Services- RENEWAL -Awarded to Triple Point Industries, LLC of Birmingham, AL

        This is the second one-year option renewal of bid #16-062. This bid is in place for the water treatment chemical program for the water systems throughout the Huntsville City Schools district. The chemicals provide protection from corrosion, bacteria growth, scale, sludge, pitting, etc. which will increase the life expectancy of the equipment. The annual cost for the program is $41,961.00 and the cost per month is $3,496.75. Please refer to the bid tabulation for a more detailed breakdown of the chemicals and services provided.

        Bid # 18-052, Glass and Installation- RENEWAL -Awarded to North Alabama Glass of Decatur, AL

        This is the second one-year option renewal of bid #16-058. This bid is in place for glass replacement and installation for schools and facilities throughout the HCS district on an as-needed basis. The pricing for the glass is based on square footage and type of glass. Please refer to the bid tabulation for a listing of each type of glass on bid and their respective pricing. Installation is priced at $52.50 per man hour during school hours and $105.00 per man hour after school hours; plus, a charge of $60.00 per service trip. Although glass and labor costs have increased, the vendor agreed to hold pricing for this year’s renewal.

        Bid # 18-054, CNP – Insulated Food Carrier – NEW BID -Awarded to Mobile Fixtures & Equipment Co., Inc. of Tuscaloosa, AL

        Bid requested by CNP to purchase insulated food carriers on an as-needed basis.

        The insulated food carriers will be used for assisting the child nutrition program to maintain safe food temperatures while transporting menu items. The carried menu items will be utilized to feed young people who take part in our various service programs. These programs include the Power Hour Lunch Program, Pre-K snacks, Breakfast in the Classroom, At-Risk Afterschool meals, and the Summer Lunch program. The estimated Insulated Food Carriers to be procured are (150) Small Carriers with a unit price of $72.60, (10) Medium Carriers with a unit price of $85.70 and (10) Large Carriers with a unit price of $99.92. The total extended bid price for purchasing (170) insulated food carriers is $12,746.20.

        Bid # 18-055, Waste Management & Recycling Services – NEW BID -Awarded to Republic Services of Huntsville, AL

        This is a five-year bid for the removal of trash and recycling materials throughout our district. Republic was the lowest bidder with a total price of $20,324.66 per month. This total includes trash pick-up at $16,209.32 per month and recycling at $4,115.34 per month. Recycling is an option and the goal is for all schools to have increased participation in the program. Involvement can potentially reduce the frequency of trash pick-ups which would in turn save on the overall waste management costs. Due to the 5-year contract term, there is an escalation clause for fuel in the bid. This will allow pricing to be adjusted up or down relative to market conditions of the cost of fuel. Republic will provide a written notification to the Procurement and Facilities Departments if an escalation is necessary.

        Bid # 18-056, Janitorial Supplies – RENEWAL -Awarded to American Paper & Twine of Leighton, AL

        This is the second one-year option renewal of bid #16-067. This bid is for janitorial supplies used in the schools and facilities throughout the HCS district. The categories consist of expendable supplies, durable supplies and paper supplies. The total extended bid price is $189,379.55 for all items in each category. Please refer to the bid tabulation which shows the total cost per category.

        Bid # 18-057, CNP Milk, Juice & Dairy – RENEWAL -Awarded to Purity Dairies, LLC of Nashville, TN

        This is the second one-year option renewal of bid # 16-061. It is for our Child Nutrition Program to order cartons of milk, juice, tea, yogurt and sour cream. Items are served during the school year for breakfast and lunch and will also be ordered during the summer for the summer feeding program. Total yearly pricing for all milk at the estimated quantities is $664,151.95. Total yearly pricing for juice and tea is $46,213.50. Total yearly pricing for the dairy items of sour cream and yogurt is $8,156.00. The extended total yearly pricing for all is $718,522.05. There is an escalation clause in the bid to allow for milk pricing to be adjusted as the market changes. Purity will notify our CNP Dept. in writing of all increases and/or decreases in milk prices.

        Bid # 18-058, Taxi Services - RENEWAL - -Awarded to Huntsville Cab Company of Huntsville, AL

        This bid is the second one-year option renewal of original bid # 16-068. It is for our Federal Programs Dept. for the transportation of homeless students to and from school. The taxi rates are regulated by the City of Huntsville. The bid is tabulated based on costs for wait times and fees for no shows. Their wait time per minute is $.33 and their cost for no shows is $5.00. Their services will be requested as needed by our Federal Programs department.

        Bid # 18-059, Plumbing Supplies - RENEWAL -Awarded to Ferguson of Huntsville, AL

        This bid is the second one-year option renewal of bid # 16-065. It consists of various types of plumbing supplies and fixtures used throughout our schools and offices. Categories fall into a wide variety that range from PVC pipe to hot water heaters. Frequently used parts are bought and stocked in our warehouse and other occasionally used parts are bought as needed. The total extended bid price is $53,539.31.

        Bid # 18-060, Lock & Locker Service Program - RENEWAL -Awarded to Locker Pro, LLC of Pelham, AL

        This bid is the second one-year option renewal of original bid #16-055. This bid was put in place since the district is now funding the repair, maintenance and/or replacement of locks thru-out the district for those schools that utilize lockers in the corridors and/or athletic/PE lockers. The schools that currently have lockers are ASFL, Challenger MS, Chapman P8, Columbia, Grissom, Hampton Cove MS, Huntsville HS, Huntsville Jr., Lee, Mt. Gap, New Century and Williams MS. Unit prices range from $1.50-$3.95. The $1.50 charge is for schools that own their locks. The $3.95 charge is for the schools that rent their locks from Locker Pro. Total extended bid price is $31,730.70.

        Bid # 18-061, Bio Waste Disposal - RENEWAL -Awarded to West MEd Disposal of Woodstock, AL

        This is the second one-year option renewal of bid #17-071. This bid is in place at the request of the Risk/Safety Manager to pick up soft waste such as rubber gloves, swabs, gauze and sharps medical waste. The price of $95.00 per pick up is for up to four containers, 40 locations, 240 pick-ups. Total award total $24,000. Pick-ups will be made every 56 days at all locations. Once items are picked-up and destroyed the vendor will supply all waste manifest, tracking records and abide by all DOT, OSHA and EPA regulations.

        Bid # 18-062, Hourly Painting – NEW BID -Awarded to Shattuck Painting of Huntsville, AL

        This bid is in place to cover the labor cost associated with various painting projects on an as-needed basis for existing schools and facilities throughout the HCS district. The operations and maintenance department coordinate and manage the various jobs as assigned. The bid pricing is set at a regular hourly rate of $30.00 for a painter and $35.00 for a supervisor; weekend or holiday hourly rate of $38.00 for a painter and $44.00 for a supervisor; overhead/profit markup is 0%. The total extended bid price is $147.00 per hour to include a painter and supervisor.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #18-049 - CNP Small Wares - NEW BID
          • Bid #18-050 - Exterior Lighting - RENEWAL
          • Bid #18-051 - Water Treatment Chemicals & Services - Renewal of Bid #16-062
          • Bid #18-052 - Glass and Installation - Renewal of Bid #16-058
          • Bid #18-054 - CNP - Insulated Food Carrier - NEW BID
          • Bid #18-055 - Waste Management & Recycling Services - NEW BID
          • Bid #18-056 - Janitorial Supplies - Renewal of Bid #16-067
          • Bid #18-057 - CNP Milk, Juice and Dairy - Renewal of Bid #16-061
          • Bid #18-058 - Taxi Services - Renewal of Bid #16-068
          • Bid #18-059 - Plumbing Supplies - Renewal of Bid #16-065
          • Bid #18-060 - Lock & Locker Service Program - Renewal of Bid #16-055
          • Bid #18-061 - Bio Waste Disposal - Renewal of Bid #17-071
          • Bid #18-062 - Hourly Painting - NEW BID
    • NEW BUSINESS
      • Human Resources Report

        The Interim Superintendent recommends approval of the Human Resources Report.

        AMENDED RECOMMENDATION:

        The Interim Superintendent recommended approval of the Amended Human Resources Report with the removal of Item A #3, page 7 and Item A #24, page 9. 

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Revision of Principal Contract - J. Greer

        The Interim Superintendent recommended approval of the Revision of the  Principal Employment Contract between the Huntsville City Board of Education and Jeanne Greer.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • AASB Membership Renewal 2018-2019

        The Interim Superintendent recommended approval of the 2018-2019 Alabama Association of School Boards (AASB) Membership Renewal.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Legal Assistance Fund Membership Dues 2018-2019

        The Superintendent recommended approval of the Legal Assistance Fund Membership Dues for 2018-2019.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy 7.7.1 - Virtual School Option

        The Interim Superintendent recommended approval of Policy 7.7.1 – Virtual School Option.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Model Schools Contract

        The Interim Superintendent recommended approval of the Service Agreement between the Huntsville City Board of Education and Houghton Mifflin Harcourt (Model Schools Contract).

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Student Parent Information Guide 2018-19

        The Interim Superintendent recommended approval of the Student Parent Information Guide 2018-19.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Williams Elementary/Williams Pointe Drainage Easement Deed

        The Interim Superintendent recommended approval of the Drainage Easement between the Huntsville City Board of Education and the City of Huntsville. (Drainage Easement – J.E. Williams – Williams Pointe)

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 05/24/2018 - 1:00PM - Special Called Board Meeting
    Von Braun Center Arena
    700 Monroe Street

     

     

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met at the Von Braun Center Arena on the above date at 1:00 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were members of the central office staff and interested citizens.

    The meeting was called to order by the President.

    There being no further business, the meeting adjourned at 1:03 p.m.

    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 05/31/2018 - 8:30AM - Special Called Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 8:30 a.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; and Ms. Michelle Watkins. Ms. Hill and Dr. Akin were not in attendance. A quorum was present. Also present were the School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    There being no further business, the meeting adjourned at 8:35 a.m.

    • NEW BUSINESS
      • Interim Superintendent Contract

        The Chair recommended approval of the Employment Contract between Huntsville City Board of Education and Interim Superintendent.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

        The Superintendent recommended approval of the Resolution for Signing Official Documents, Proposals, Grants, Contracts and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
  • 08/09/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleyInterim Superintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Interim Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Sophia DeLonge and Jorja Thompson from Challenger Elementary School led the Pledge of Allegiance. 

    There being no further business, the meeting adjourned at 8:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • BIDS:
        • NEW BID #18-063 - CNP Ice Cream
        • Bid #18-064 - Striping and Sealing of Parking Lots - Renewal of Bid #17-081
        • Bid #18-065 - HVAC Filter Maintenance - Renewal of Bid #16-074
      • Instructional and Attendance Update
      • School Liaison Presentation
      • Professional Development, National Board Certified Teacher (NBCT) and Mentoring Program Update
      • Consent Order Progress Report
      • Financial Update May and June 2018
      • Audit Report
    • SPECIAL SESSION
      • Human Resources Report

        The Interim Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Report

        The Interim Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Superintendent Selection

        MOTION MADE BY MS. PAM HILL:

        I would like to make a motion that the board extend the application period for the Superintendent Search to Friday, August 24, 2018 and advertise the opening nationally. The motion was seconded by Ms. Watkins. 

        VOTE: Ms. Hill and Ms. Watkins - yes. Mr. McGinnis, Ms. Wilder and Ms. Ferrell voted no. The motion failed by a 3-2 vote.

        There was a discussion to determine the next steps in the process.

        Ms. Hill moved that the Board not hold interviews and name Christie Finley as Superintendent. The motion was seconded by Mr. McGinnis.

        VOTE: Ms. Ferrell, Ms. Watkins, Ms. Wilder and Mr. McGinnis voted yes, Ms. Hill voted no. The motion passed by a 4-1 vote.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 08/23/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Paige Heller, Challenger Middle School student led the Pledge of Allegiance. 

    There being no further business, the meeting adjourned at 6:06 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION
      • PESG Update - ITEM REMOVED - NO ACTION TAKEN - DISCUSSION BY THE BOARD AND SUPT.
      • Football MOU

        The Superintendent recommended approval of the Memorandum of Agreement between the Huntsville City Schools ETV and WAFF, LLC.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Model Schools Contract Revision

        The Superintendent recommended approval of the Services Agreement between Houghton Mifflin Harcourt Publishing Company, a Massachusetts corporation of which the International Center for Leadership in Education is a Division, and the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • ACTION ITEMS
      • Approval of the July 24, 2018 Board Meeting and August 9, 2018 Work Session
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        Bid # 18-063, CNP- Ice Cream – NEW BID -Awarded to Purity Dairies, LLC of Nashville, TN

        This bid is in place for our Child Nutrition Program to order ice cream products.  These items will be served in all district cafeterias during the lunch period. All items meet the “Smart Snack” Nutritional Guidelines and are compliant with USDA Smart Snack standards. The extended total yearly pricing for all items is $54,924.15. This amount will fluctuate depending on how much CNP will purchase over the course of the 2018-19 school year.

        Bid #18-064, Striping & Sealing of Parking Lots – RENEWAL -Awarded to Southern Sealing and Services of Huntsville, AL

        This bid is the first one-year option renewal of Bid #17-081. It is issued at the request of the Maintenance Director to use when there is a need for labor and custom signs for our parking lots throughout the district. The bid items consist of a variety of amenities to include handicap symbols, directional arrows, curb paint, lettering, pedestrian crosswalk, sealing of asphalt and or crack filling and standard and custom parking signs. All purchases for this contract will be done on an as needed basis. The total extended bid price for all items is $2,108.50. The total extended bid price will vary depending on the frequency and quantity of the items purchased.

        Bid #18-065, HVAC Filter Maintenance – RENEWAL - -Awarded to Pure Air Filter Sales & Service of Greenwood, Mississippi

        This bid is the second one-year option renewal of original Bid # 16-074. It is in place to service approximately 6,200 filters in our HVAC units located throughout the district. The bid consists of unit prices for each size filter and the costs to change them out. The services are provided six times per year. The total extended bid price for this service and all filters is $18,402.55.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • NEW BID #18-063 - CNP Ice Cream
          • Bid #18-064 - Striping and Sealing of Parking Lots - Renewal of Bid #17-081
          • Bid #18-065 - HVAC Filter Maintenance - Renewal of Bid #16-074
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Audit Report

        The Superintendent recommended approval of the Government-Wide Financial Statements for the fiscal year ended September 30, 2017 as presented.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 09/20/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:36 p.m..

    Members present were the President, Ms. Elisa Ferrell; Ms. Beth Wilder and Ms. Michelle Watkins. Mr. Walker McGinnis and Ms. Pam Hill were absent. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Taylor Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Mr. Clifford Porter, Principal at Columbia High School led the Pledge of Allegiance. 

    There being no further business, the meeting adjourned at 6:08 p.m..

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE led by Mr. Clifford Porter, Principal - Columbia High School
    • SPECIAL SESSION
      • School Safety
    • ACTION ITEMS
      • Approval of the August 23 and September 13, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools and

        BIDS:

        Bid #18-066 – Fleet Fueling Program – NEW BID - Award the bid to The Spencer Companies, Inc. for an award total of an average price of $2.1219 per gallon for gas and an average price of $2.3241 per gallon for diesel fuel. See bid tab for additional breakdown of pricing.

         

        Bid #18-067 – HVAC Repair Services – NEW BID - Early Services, Inc. of Decatur, Alabama, presented the lowest responsive/responsible bid meeting specifications.  The bid price consists of $78.00 rate per hour for a service call during school hours, $25.00 rate per hour for each additional crew member during school hours; $117.00 rate per hour for emergency calls after school hours, and $37.50 rate per hour for each additional crew member after school hours.  The total extended bid price is $257.50.

         

        Bid awarded to Early Services, Inc. at the rates listed above.

         

        Bid #18-068 – Chiller Repair Services - NEW BID - Early Services, Inc. of Decatur, Alabama, presented a responsive/responsible bid meeting specifications.  The bid price consists of $87.00 rate per hour for a service call during school hours, $25.00 rate per hour for each additional crew member during school hours; $130.50 rate per hour for emergency calls after school hours, and $37.50 rate per hour for each additional crew member after school hours.  The total extended bid price is $280.00.

         

        Bid awarded to Early Services, Inc. at the rates listed above.

         

        Bid #18-069 – Custodial Equipment – RENEWAL - Exercise the second one-year option for the current pricing and renew the bid with Banks Industries, Inc. for an award total of $66,516.00 and to American Paper & Twine for an award total of $1,747.00.  The total awarded bid price is $68,263.00.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        • Gifts to Schools
        • BIDS
          • Bid #18-066 - Fleet Fueling Program - NEW BID
          • Bid #18-067 - HVAC Repair Services - NEW BID
          • Bid #18-068 - Chiller Repair Services - NEW BID
          • Bid #18-069 - Custodial Equipment - RENEWAL
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Certification of Financials Statements & Bank Reconciliations - May, June and July 2018

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the months ended May, 31, 2018, June 30, 2018 and July 31, 2018.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Policy 6.1.2 - Admission to Schools

        The Superintendent recommended approval of Policy 6.1.2 – Admission to Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Alabama Trust for Board of Education (ATBE) G/L/EO Liability Fund

        The Superintendent recommended approval of the 2018/2019 Alabama Trust Board of Education (ATBE) General Liability/Errors and Omissions (GL/EO) Liability Fund Coverage.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Capital Plan

        The Superintendent recommended approval of the 2019 Capital Plan.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Tennis Courts - Jemison High School

        The Superintendent recommended approval of the Contract for the New Tennis Courts for Jemison High School to be awarded to Bestline Builders for $509,950.00.  For details please see the Bid Tab and Contract.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Vaccinating Alabama Kids in Schools, LLC Program Agreement

        The Superintendent recommended approval of the Vaccinating Alabama Kids in Schools, LLC (VAKS) In-School Vaccination Program Agreement and the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
      • Renewal Line of Credit - Cadence Bank

        The Superintendent recommended approval of the Cadence Bank Revolving Line of Credit - $8 million dollars.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
  • 10/04/2018 - 5:30PM - Work Session - Character Word for October: Self-Control
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m..

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. 3 students from Farley Elementary School led the Pledge of Allegiance. 

    The motion to approve Celebrations and Resolutions was made by Ms. Wilder, seconded by Ms. Watkins, approved.

    There being no further business, the meeting adjourned at 9:00p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Pam Hill
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Amendment to Superintendent's Contract - C. Finley

        The Chair recommended approval of the Amendment to the Superintendent's Contract.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • WORK SESSION
      • Huntsville City Schools - Sharing Our Story - District One
      • Instructional Update: Elementary/Secondary, Pre-K, Magnet, College & Career, A/P Scores & A/P Exam Board Update
      • 2018 Leadership Conference
      • AASB Delegate Selection
      • LEA Consolidated Plan
      • Military Affiliate Memorandum of Understanding (MOU)
      • BIDS:
        • NEW BID #19-001 - Paint Supplies
        • Bid #19-003 - RENEWAL of Bid #17-002 - Labor for Fire Alarm Repair Services
        • Bid #19-004 - RENEWAL of Bid #17-013 - Pest Control Services
        • Bid #19-005 - RENEWAL of Bid #17-004 - Ceiling Tile/Vinyl Covered Sheetrock
        • NEW BID Bid #19-007 - Used Fairway Mower Huntsville HS
      • Financial Update August 2018
  • 10/18/2018 - 5:30PM - Board Meeting - Character for October: Self-Control
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Carlton and Franklin Schantz, both ten-year-old fifth graders from Goldsmith-Schiffman Elementary School led the Pledge of Allegiance. 

    Before the Action Items, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session. 

    The board should be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:17p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of the September 20 and October 4, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid # 19-001, Paint Supplies – NEW BID - Awarded to The Sherwin Williams Company of Huntsville, AL

         

        Please refer to the bid tabulation which shows the individual items and their respective pricing for each. The total bid award amount is $17,950.50.

         

         

        Bid # 19-003, Labor for Fire Alarm Repair – RENEWAL - Awarded to Systems Technology Co. of AL, Inc., of Huntsville, AL

        This bid is the second one-year option renewal of Bid #17-002. The hourly rate is based on the time-frame and manpower needed per service call. Bid is based on an hourly rate for repair services during and after school hours.  Hourly rate during school hours $70.00, each additional crew member $30.00. Hourly rate after school hours $105.00, each additional crew member $45.00.

         

         

        Bid # 19-004, Pest Control Services - RENEWAL - Awarded to Bug Us Pest Control of New Hope, AL

         

        This bid is the second one-year option renewal of Bid #17-013. Bid pricing is based on the square footage of each school and other HCS buildings.  Milton Frank Stadium is also included in the bid pricing which includes bathrooms, press box, ball field for ants and stands for wasps/bees/stinging insects. The total monthly cost for all sites is $5,595.00. The total annual cost for all sites is $67,140.00

         

        Bid # 19-005, Ceiling Tile/Vinyl Covered Sheetrock – RENEWAL - Awarded to Alabama Drywall Supply of Huntsville, AL

         

        This bid is the second one-year option renewal of Bid #17-004. The total bid award amount for Alabama Drywall is $94,731.00.  Please refer to the bid tab for a detail listing of each item included in the total amount.

         

        Bid # 19-007, Used Fairway Mower Huntsville High School – NEW BID - Awarded to Greenville Turf and Tractor of Piedmont, SC

        This bid was at the request of Aaron King, Principal of Huntsville High School.  This mower will be used for the upkeep of the athletic fields at Huntsville High School.  The monies were given to Huntsville High School several years ago by former Commissioner Faye Dyer for general school use.  Greenville Turf & Tractor submitted the only bid with a total extended bid price is $25,000.00.  Since only one bid was received, negotiations were conducted with same company and Greenville Turf & Tractor submitted a negotiated price of $24,500.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • NEW BID #19-001 - Paint Supplies
          • Bid #19-003 - RENEWAL of Bid #17-002 - Labor for Fire Alarm Repair Services
          • Bid #19-004 - RENEWAL of Bid #17-013 - Pest Control Services
          • Bid #19-005 - RENEWAL of Bid #17-004 - Ceiling Tile/Vinyl Covered Sheetrock
          • NEW BID #19-007 - Used Fairway Mower Huntsville HS
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - August 2018

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended August 31, 2018.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • LEA Consolidated Plan

        The Superintendent recommended approval of the LEA Consolidated Plan.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Military Affiliate Memorandum of Understanding (MOU)

        The Superintendent recommended approval of the Memorandum of Understanding between the Huntsville City School District (HCSD) and Military Child Education Coalition (MCEC).

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • AASB Delegate Selection

        The Superintendent recommended all board members be selected as delegates to represent the Huntsville City Board of Education at the AASB's 2018 Delegate Assembly.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 11/01/2018 - 5:30PM - Work Session - Character Word for November - Courage
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Hannah Gardner and Jayson McCoy, both ten-year-old fifth graders from Hampton Cove Elementary School led the Pledge of Allegiance. 

    Before the Work Session, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session. 

    The board should be in executive session for approximately 20 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Huntsville City Schools - Sharing Our Story - District Two
      • M to M Transfer Update
      • School Safety/Task Force/Community Forums Update
      • Consent Order Progress Report
      • Financial Year Ending Fund Balance Update
  • 12/04/2018 - 5:30PM - Work Session

    Character Word for December - Compassion

    The purpose of a work session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE, to receive constituent questions and suggestions related to an agenda item, so the BOE can give thoughtful consideration to the questions and suggestions prior to voting.  

    Further, constituents may submit any HCS related question or suggestion by using the Constituent Services cards provided or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leaders: Marques (3rd grade) and Michael (4th grade) Crum from Highlands Elementary School.

    The motion to approve the Celebrations and Resolutions was made by Ms. Ferrell, seconded by Ms. Watkins, approved. 

    There being no further business, the meeting adjourned at 8:13 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION

      The Superintendent recommended approval of the Memorandum of Agreement (MOA) for Providing Mental Health Services for students between the Huntsville City Board of Education and Wellstone, Inc.

      Vote Motioned By: Elisa Ferrell
      Vote Seconded By: Pam Hill
      Michelle Watkins: Yea
      Beth Wilder: Yea
      Elisa Ferrell: Yea
      Walker McGinnis: Yea
      Pam Hill: Yea
      • Wellstone Memorandum of Agreement (MOA)
    • WORK SESSION
      • Huntsville City Schools - Sharing Our Story - District Three
      • English Learners
      • Consent Order Progress Report
      • Board Committee Appointments and Whole Board Training
  • 12/20/2018 - 5:30PM - Board Meeting

    Character Word for December - Compassion

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leaders: Christian Eichelberger, a Junior and Grace Lockett, a Senior at Huntsville High  School.

    The motion to approve the Celebrations and Resolutions was made by Ms. Watkins, seconded by Mr. McGinnis, approved. 

    Before the Special Session the following motion was made by Ms. Watkins, seconded by Ms. Hill, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the School Board Attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:45 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • CSFO Agreement

        The Superintendent recommended that the Board approve the attached Agreement, transfer Bob Hagood effective immediately to the temporary position of Financial Consultant, and accept the resignation of Bob Hagood's employment effective January 31, 2019.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
    • ACTION ITEMS
      • Approval of the November 5 - Reorg. Mtg., November 15 and December 4, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid # 19-010, Information Technology Network Operations Support – NEW BID - Awarded to Ignite Education of Huntsville, AL - This bid is to provide support services and professional expertise consistent with industry standards to the District’s IT Department.  Two - Junior Network Administrators will be assisting with the operation and maintenance of the IT Dept.  They will manage daily activities of the local and wide area network systems and ensure the network is operational.  They will be responsible for installation, administration and testing of network servers, operating system software, printers, AV equipment, cabling and other network components.  Six - IT End User Technicians will also provide support to the IT Dept.  They will be responsible for installing, configuration and testing network devices; maintain and repair devices; maintain network and desktop printers; assist with management software for the IPad Refresh; image laptops and desktops with software and an array of other duties.  The six technicians will provide expertise to the Finance Dept., Educational Technology, Child Nutrition Department and the IT Dept.  The base hourly pay rate of $29.39 for the Junior Network Administrators was set by the HCS Human Resources Dept.; Ignite Education quoted a percentage mark-up of 49% - total for one position $43.89; Base hourly pay rate $19.72 for the IT End User Technician – Ignite Education quoted a percentage mark-up of 49.34% - total for one position $29.45; total extended bid price of $264.48 per hour.

        Bid # 19-013, Carpet & Labor Costs – RENEWAL - Awarded to Carpet Systems of Huntsville, Inc. - Exercise the second one-year option for the current pricing details on the bid tab and renew the bid with Carpet Systems of Huntsville, Inc. for an award total of $147,900.00.

        Bid # 19-014, Rack Mount Intercom Parts – NEW BID - Awarded to Building Systems Technology, Inc., of Madison, AL - Accept the lowest bid as outlined on the bid tab and award the bid to Building Systems Technology, Inc. for an award total of $7,482.80. Parts will be brought on an as needed basis.

        Bid # 19-017, Lamps & Ballasts – RENEWAL - Awarded to Graybar of Huntsville, AL  - Exercise the second one-year option for the current pricing as outlined on the bid tab and renew the bid with Graybar Electric Co., Inc. for an award total of $23,589.32.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #19-010 - IT & Network Operations Support
          • Renewal of Bid #18-011 - New Bid #19-013 - Carpet & Labor Costs
          • New Bid #19-014 - Rack Mount Intercom Parts
          • Renewal of Bid #18-016 - New Bid #19-017 - Lamps & Ballasts
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report excluding item 1 and 2 on page 13. The motion to approve was made by Ms. Ferrell, seconded by Ms. Watkins, approved.

        AMENDED HUMAN RESOURCES REPORT INCLUDING ITEMS 1 AND 2 ON PAGE 13.

        The Superintendent recommended approval of the Amended Human Resources Report including item 1 and 2 on page 13. The motion to approve was made by Ms. Ferrell, seconded by Ms. Watkins, approved.

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 11/15/2018 - 5:30PM - Board Meeting - Character Word for November - Courage

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leaders: Natalie Chapuran, Lawrence Taylor and Ethan Thomas, all eight graders from Hampton Cove Middle School.

    The motion to approve the Celebrations and Resolutions was made by Ms. Ferrell, seconded by Ms. Watkins, approved. 

    There being no further business, the meeting adjourned at 6:25 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
    • ACTION ITEMS
      • Approval of the October 18, November 1, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid # 19-002, Custodial Cleaning Supplies- NEW BID

         – Awarded to American Paper & Twine of Leighton, Alabama - Award total $6,910.13

         – Awarded to Banks Industries of Huntsville, Alabama – Award total $16,101.05

         – Awarded to A to Z Office Resource of Huntsville, Alabama – Award total $23,070.00

         – Awarded to North Alabama Chemical of Huntsville, Alabama – Award total $8,633.40

         – Awarded to Veritiv of Mechanicsburg, PA – Award total $4,948.00

        This bid is put in place at the request of our facilities department for daily cleaning supplies to be used at schools and offices throughout the district. It consists of various items ranging from floor care products to custodial carts. Due to the multiple items and the range in pricing for this bid, the award was made to five different vendors based on the lowest price of each item. Please see the bid tabulation and board letter for specific details of awarded items. The total extended bid price for all items is $59,662.58. Items will be purchased as needed for all school and central office locations.

                                                                                                 

        Bid # 19-006, Container Storage Rentals – NEW BID - Awarded to Decatur Container Sales & Rental, Inc. of Decatur, Alabama

        This bid was requested by the Property Asset Management Team to facilitate the delivery, moving, pick up and monthly rental of storage containers. A total quantity of 43 will be utilized for storage of various assets and for the Greenpower Racing Team properties. Decatur Container Sales pricing includes $90.00 per container for monthly rental; $105 per container for delivery charge; $105.00 per container for the moving charge and $150 per container for the pick-up charge. This brings the total awarded cost to $19,350.00. Rentals will be as required on a monthly basis.

         

        Bid # 19-008, Print Shop & Copier Paper – NEW BID -Awarded to Athens Paper Company of Madison, AL

        This bid is put in place at the request of our Huntsville City School’s Print Shop. It consists of various types of print shop paper, stationary and envelopes including white copier paper used throughout our district. A total of thirty-one-line items will be awarded. The remaining items, including copier paper can be purchased as needed off pf the State of Alabama Contract T-103. This is a result of all the vendor’s submitted pricing being higher than State Contract pricing. The total amount for all awarded items that were not available off state contract is $25,631.60. Please see bid tabulation for a detailed outline of the awarded items.

         

        Bid # 19-009, Eubank Wall Mount & E-Tac Units– NEW BID -Awarded to Trane Supply of Huntsville, AL

        The bid is in place for our HVAC Maintenance Dept. These are air and heating units installed in several of our elementary schools and some offices throughout our district. The bid consists of the 208/230 and the 460 voltage types and a PTAC, (Packaged Terminal Air Conditioner), 15,000 BTU unit.  Return and supply grilles and thermostats were also included in the pricing. A total quantity of 10 for each item was bid out and the total extended bid price on all items was $75,039.50. These are purchased on an as needed basis.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Human Resources Report excluding item #36, page 6. The motion to approve the Amended Human Resources Report was made by Ms. Ferrell, seconded by Mr. McGinnis, approved.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommends approval of the Amended Human Resources Report including item #36, page 6. The motion to approve was made by Ms. Ferrell, seconded by Ms. Hill. The motion passed by a 4 - 1 vote, with Ms. Watkins abstaining. 

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 09/13/2018 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Khymmani Brinkley-Pettus and Jada Price, 5th graders from Chapman P-8 School led the Pledge of Allegiance. 

    There being no further business, the meeting adjourned at 8:50p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • 4th Cohort of the College Academy
      • PESG Update
      • Flu Vaccinations
      • Security Presentation
      • Impact Aid
      • Financial Update May, June and July 2018
      • Tennis Courts - Jemison High School
      • Capital Plan
      • Policy 6.1.2 - 1st Read - Admission to Schools
      • Alabama Trust for Board of Education (ATBE) G/L/EO Liability Fund
      • BIDS:
        • Bid #18-066 - Fleet Fueling Program - NEW BID
        • Bid #18-067 - HVAC Repair Services - NEW BID
        • Bid #18-068 - Chiller Repair Services - NEW BID
        • Bid #18-069 - Custodial Equipment - RENEWAL
      • Renewal Line of Credit - Cadence Bank
      • Strategic Plan Presentation/Mission/Vision Statement
      • SPECIAL SESSION
        • Approval of the FY2019 Budget

          The Superintendent recommended approval of the Proposed Budget for FY2019.

          Vote Motioned By: Michelle Watkins
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Nay
        • Superintendent Employment Contract

          The Chair recommended approval of the Superintendent Employment Contract with Christie Finley.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

          The Superintendent recommended approval of the Resolution for Signing Official Documents, Proposals, Grants, Contracts and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

          Vote Motioned By: Beth Wilder
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
  • 11/5/2018 - 9:00AM - Reorganization Meeting - Character Word for November - Courage
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in special session in the boardroom at 9:00 a.m. Members present were current board members: Mr. Walker McGinnis; Ms. Elisa Ferrell; Ms. Beth Wilder; Ms. Michelle L. Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

     

    The purpose of the meeting was for the administration of the oath of office for incoming board members and the reorganization of the Board.

     

    Prior to the beginning of the meeting each board member signed the Certificate of Affirmation of School Board Member.

     

    The Superintendent asked Judge Chris Comer to administer the oath of office to Beth Wilder and Elisa Ferrell. Judge Billy Bell administered the oath of office to Walker McGinnis.

     

    The Superintendent presided over the opening of the meeting.

     

    ELECTION OF PRESIDENT

     

    The Superintendent called for nominations for President.

     

    Mr. McGinnis nominated Ms. Ferrell, Ms. Hill nominated Ms. Watkins and Ms. Watkins nominated Ms. Wilder.

     

    Ms. Ferrell received 2 yes votes (Mr. McGinnis and Ms. Ferrell) and 3 no votes (Ms. Watkins, Ms. Wilder and Ms. Hill) – the nomination failed by 2-3 vote.

     

    Ms. Watkins received 1 yes vote (Ms. Watkins) and 4 no votes (Ms. Wilder, Ms. Ferrell, Ms. Hill and Mr. McGinnis) – the nomination failed by a 1-4 vote.

     

    Ms. Wilder received 4 yes votes (Ms. Watkins, Ms. Wilder, Ms. Ferrell and Ms. Hill) and 1 no vote (Mr. McGinnis)

     

    Ms. Wilder was elected by a 4-1 vote.

     

    ELECTION OF VICE PRESIDENT

     

    Ms. Wilder assumed the Chair and called for nominations for Vice President.

     

    Ms. Ferrell nominated Mr. McGinnis, Ms. Hill nominated Ms. Watkins.

     

    Mr. McGinnis received 2 yes votes (Ms. Ferrell and Mr. McGinnis) and 3 no votes (Ms. Watkins, Ms. Wilder and Ms. Hill) - the nomination failed by a 2-3 vote.

     

    Ms. Watkins received 3 yes votes (Ms. Watkins, Ms. Wilder and Ms. Hill) and 2 no votes (Ms. Ferrell and Mr. McGinnis)

     

    Ms. Watkins was elected by a 3-2 vote.

     

    ELECTION OF THIRD PRESIDING OFFICER

     

    The Chair called for nominations for Third Presiding Officer.

     

    Ms. Hill nominated herself, Ms. Wilder nominated Ms. Ferrell, she declined. Ms. Hill received 4 yes votes (Ms. Watkins, Ms. Ferrell, Ms. Wilder and Ms. Hill) and 1 no vote (Mr. McGinnis).

     

    Ms. Hill was elected by a 4-1 vote.

     

    APPOINTMENT OF TREASURER

     

    The Chair appointed Mr. Bob Hagood as Treasurer.

     

     

    APPOINTMENT OF SECRETARY

     

    The Chair appointed Ms. Christie Finley as Secretary.

     

    COMMITTEE APPOINTMENTS

     

    The committee appointments were tabled until a later date.

     

    RESOLUTION

    Resolution for Signing Official Documents, Proposals, Grants, Contracts and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

     

    The meeting adjourned at 9:23 a.m.

     
    • Election of President
    • Election of Vice President
    • Election of Third Presiding Officer
    • Appointment of Treasurer
    • Committee Appointments
      • Administrative
      • Curriculum
      • Facilities
      • Finance/Audit
      • Human Resources
    • Resolution for Signing Official Documents, Proposals, Grants, Contracts, and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

      The Superintendent recommended approval of the Resolution for Signing Official Documents, Proposals, Grants, Contracts and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq.

      Vote Motioned By: Elisa Ferrell
      Vote Seconded By: Pam Hill
      Michelle Watkins: Yea
      Beth Wilder: Yea
      Elisa Ferrell: Yea
      Walker McGinnis: Yea
      Pam Hill: Yea
  • 01/10/2019 - 5:30PM - Work Session

    Character Word for January - Fairness

    The purpose of a work session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The President asked for a motion to add the Professional Services Agreement Report under Special Session to the agenda. Ms. Ferrell made the motion, seconded by Mr. McGinnis, approved.

    The Certification of Financial Statements and Bank Reconciliations for November 2018 were pulled from the Work Session, no action was taken on this item. 

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leaders: Nakita Conner, Avery Schmitt and Mackenzie Shumaker, 7th graders from Huntsville Junior High School.

    January is School Board Recognition Month, the board members were presented certificates by the Superintendent.

    There being no further business, the meeting adjourned at 8:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report excluding on page 1 under Recommended for Transfer/Reassignment item 1 and 2 and page 1 under Agreements, item 1. The motion to approve was made by Ms. Ferrell, seconded by Mr. McGinnis, approved.

        AMENDED HUMAN RESOURCES REPORT #2:

        The Superintendent recommended approval of the Amended Human Resources Report including on page 1 under Recommended for Transfer/Reassignment item 1. The motion to approve was made by Ms. Ferrell, seconded by Ms. Wilder. The motion passed by a 3-2 vote, Mr. McGinnis, Ms. Wilder and Ms. Ferrell voted yes. Ms. Watkins and Ms. Hill voted no.

        AMENDED HUMAN RESOURCES REPORT #3:

        The Superintendent recommended approval of the Amended Human Resources Report including on page 1 under Recommended for Transfer/Reassignment item 2. The motion to approve was made by Ms. Ferrell, seconded by Ms. Wilder. The motion passed by a 3-2 vote, Ms. Wilder, Mr. McGinnis and Ms. Ferrell vote yes. Ms. Watkins and Ms. Hill voted no.

        AMENDED HUMAN RESOURCES REPORT #4:

        The Superintendent recommended approval of the Amended Human Resources Report including on page 1 under Agreements item 1. The motion to approve was made by Ms. Ferrell, seconded by Ms. Wilder. The motion passed by a 3-1 vote, Ms. Ferrell, Mr. McGinnis and Ms. Wilder voted yes, Ms. Hill voted no. Ms. Watkins abstained.

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
    • WORK SESSION
      • District and School Report Card Update
      • School Safety Task Update
      • Title IV Update
      • Board AASB Winter Conference Update
      • Consent Order Progress Report
      • BIDS:
        • New Bid #19-016 - Fire Alarm Controls & Instruments
        • Renewal of Bid #17-021 - New Bid #19-018 - Lighting Fixtures
        • Renewal of Bid #17-019 - New Bid #19-019 - Fencing Materials
        • New Bid #19-020 - Football Helmet Reconditioning
      • Certification of Financial Statements & Bank Reconciliations - October and November 2018 - The November 2018 Certification of Financial Statements & Bank Reconciliations was pulled - NO ACTION WAS TAKEN
  • 01/24/2019 - 5:30PM - Board Meeting

    Character Word for January - Fairness

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. Ms. Pam Hill was absent. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The President removed under Special Session Item IV. A. - Interim Chief School Financial Officer (CSFO). The Moment of Silent Reflection was led by the President.

    Ms. Watkins welcomed and shared the bio of our Pledge of Allegiance Leader: Trinitee Dew from James I.  Dawson Elementary School, eleven years’ old and in the sixth grade. 

    The motion to approve the Celebrations and Resolutions was made by Ms. Ferrell, seconded by Ms. Watkins, approved.

    The following motion was made by Ms. Watkins, seconded by Ms. Ferrell, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.  J.R. Brooks, board attorney.

    The board was in executive session 20 minutes. No action was taken.

    Motion was made by the President to remove under Special Session Item IV. B. - Chief School Financial Officer Selection Process, seconded by Ms. Ferrell, approved. 

    There being no further business, the meeting adjourned at 8:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Interim Chief School Financial Officer (CSFO) - ITEM PULLED, NO ACTION TAKEN
      • Chief School Financial Officer (CSFO) Selection Process

        Mrs. Wilder made a motion to approve the following Chief School Financial Officer (“CSFO”) selection procedure:

        1. The application period for CSFO would close on Monday, January 28, 2019 at 11:59pm Central Standard Time.
        1. After the close of the application period, the Human Resources Department will perform an initial screening of the applicants.  This screening will be solely to determine whether an applicant meets the job requirements.
        1. The Human Resources Department will send the qualified applicants and their application materials to Lanier Ford Shaver & Payne, P.C.
        1. The Board’s attorneys will set up opportunities for each Board member and the Superintendent to review the qualified applicants in a manner that will not violate the Alabama Open Meetings Act. 
        1. The Superintendent and Board member reviews will occur prior to the January 31, 2019 Special Called Meeting.
        1. During their review of the applicants, each Board member and the Superintendent will rank their top five applicants.  Using the ranking of the Board members and the Superintendent, candidates will receive scores based on the number of 1st, 2nd, 3rd, 4th, and 5th place votes they receive.  The scoring will be as follows: 1st place vote is 5 points; 2nd place vote is 4 points, 3rd place vote is 3 points; 4th place vote is 2 points; and a 5th place vote is 1 point.
        1. The attorneys for the Board will tally the scores given by the Board members and the Superintendent.
        1. The attorneys for the Board will present the applicants with the 5 highest scores to the Board at the January 31, 2019 Special Called Board Meeting.  In the event of a tie, the attorneys will share all of the names that received a top-five score.
        1. After the Board receives its top-5 CSFO candidates, it will schedule a public interview with each candidate before the February 12, 2019 Work Session, if possible.  Also, the Board would prefer to schedule all of the interviews for the same day, if possible.
        1. Prior to the first interview, the Board will share a list of 12 preselected questions with each applicant.  Each Board member and the Superintendent will select two questions from the list provided by Alabama Association of School Boards.
        1. During each interview, applicants will be asked 6 of the 12 questions.
        1. If the Board is able to hold all interviews prior to the February 12, 2018 Work Session, it will vote during that work session to select a new CSFO.  If not, the Board will call a meeting prior to February 18, 2019, to select a CSFO in compliance with Alabama law.

        Mrs. Ferrell seconded the motion.

        Mr. McGinnis, Mrs. Ferrell, Mrs. Wilder, and Mrs. Watkins voted in favor of the motion.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Superintendent Update
    • ACTION ITEMS
      • Approval of the December 20, 2018 and January 10, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid # 19-016, Fire Alarm Controls & Instruments– NEW BID - -Awarded to North American Video & Sound of Madison, Alabama and Systems Technology Company of Alabama, Inc. of Huntsville, AL

        Bid pricing is for numerous items listed on the price sheet that maintenance uses for our fire alarm controls throughout the school district. Please refer to the bid tabulation for a complete listing of those items. The award was divided between the above two mentioned vendors based on the lowest bid price. The total amount awarded to North American Video is $8,502.00 and the total amount awarded to Systems Technology is $6,721.00. The total combined bid amount with both vendors is $15,223.00. Parts are used on an as needed basis and ordered as required.

        Bid # 19-018, Lighting Fixtures – RENEWAL - Awarded to Gexpro of Madison, AL

        This bid is the second one-year option renewal of original bid #17-021.  This bid is in place to purchase lighting fixtures that the Maintenance Department requires to repair and maintain adequate lighting in various facilities in the school district. The bid pricing consists of a variety of lamps, canopy ceiling mounts, wall packs and flood lights.  Please refer to the attached pricing sheet for the cost of each individual item. The total extended bid price is $46,869.25.

        Bid # 19-019, Fencing Materials – RENEWAL - Awarded to Athens Fence Company of Athens, Alabama

        This bid is the second of four one-year option renewals of original bid #17-019.  This bid consists of various types of fencing materials used throughout the district by the maintenance department. Hourly labor rates are also included for normal terrain, asphalt services and concrete services. Athens Fence total pricing for materials is $46,356.88 in all six categories. The hourly labor is $235.00 for all services making the total extended bid price at $46,591.88. Materials and labor on this bid will be acquired on an as needed basis by the maintenance department.

        Bid # 19-020, Football Helmet Reconditioning – NEW BID -Awarded to Schutt Sports of Litchfield, IL

        This bid was issued at the request of the Coordinator of Athletics.  Per the National Operating Committee on Standards for Athletic Equipment (NOCSAE), football helmets should be recertified semi-annually for middle school and annually for high school, by a company licensed and certified to do reconditioning.  The reconditioning process includes stripping, sanitizing, replacing hardware such as liners, nose/jaw pads replacement mask, basic paint and any other items needed.  Once the reconditioning process is complete, it is stamped and imprinted or sealed with the NOCSAE logo or trademark indicating that the helmet has been reconditioned and certified on a periodic basis.  The company provides an identification system to track the history, age, repairs and warranty of each helmet. The average cost to recondition a middle school helmet is $38.00; high school helmet is $42.00; total award of all helmets $34,100.00. The estimated quantity of helmets to be reconditioned is 400 for middle school; 450 for high school.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #19-016 - Fire Alarm Controls & Instruments
          • Renewal of Bid #17-021 - New Bid #19-018 - Lighting Fixtures
          • Renewal of Bid #17-019 - New Bid #19-019 - Fencing Materials
          • New Bid #19-020 - Football Helmet Reconditioning
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        AMENDED RECOMMENDATION:

        The Superintendent reommended approval of the Amended Human Resources Report, excluding Item 13, page 3 pulled, no vote taken. Corrections made on Page 3, Item #5 and Page 4, Item #15, both were to be paid out of State Funds not Federal Funds.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Certification of Financial Statements & Bank Reconciliations - October 2018

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended October 31, 2018.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
  • 02/12/2019 - 5:30PM - Work Session

    Character Word for February - Kindness

    The purpose of a work session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the Community Room on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; and Ms. Elisa Ferrell. Mr. Walker McGinnis was absent. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. There was a motion by the Chair, Ms. Wilder to pull under Special Session Item IV. B. - Chief School Financial Officer (CSFO) Selection, seconded by the Vice President, Ms. Watkins, approved. The Moment of Silent Reflection was led by the President.

    Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leader: Tralynn Meeks, a senior at Jemison High School.

    During celebrations, the HCS Logo design winner, Katherine Olejnik, a student from New Century Technology High School was present during the unveiling of the winning HCS Logo.   

    There being no further business, the meeting adjourned at 7:50 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Huntsville High School Sports Lighting Upgrades
      • Chief School Financial Officer (CSFO) Selection - ITEM REMOVED TO A LATER DATE, NO ACTION TAKEN
    • WORK SESSION
      • Sharing Our Story - District 4
      • Summer School Presentation
      • Career Tech Update
      • Certification of Financials Statements & Bank Reconciliations - November and December, 2018
      • BIDS:
        • Bid #19-021 - Labor for Locksmith Services - NEW BID
        • Bid #19-022 - Hourly General Electrical Services - RENEWAL
        • Bid #19-023 - Asbestos Removal/Mold Remediation - RENEWAL
        • Bid #19-024 - Mixed Materials Printing - RENEWAL
  • 02/25/2019 - 5:30PM - Board Meeting

    Character Word for February - Kindness

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Moment of Silent Reflection was led by the President.

    Ms. Hill welcomed a special guest, Major Melissa Lacey, ROTC Senior Instructor at Jemison High School. Major Lacey shared the bio of our Pledge of Allegiance Leaders: Yuoshka Velazquez-DeLeon and Desmond Pearson, both juniors at Jemison High School. 

    The motion to approve the Celebrations and Resolutions was made by Ms. Ferrell, seconded by Ms. Watkins, approved.

    The following motion was made by Ms. Watkins, seconded by Ms. Ferrell, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.  J.R. Brooks, board attorney.

    The board was in executive session 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:40p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of the January 24, 31, February 12, 14, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid # 19-021 - Labor for Locksmith Services – NEW BID - Awarded to Certified Lock & Key of Huntsville, Alabama

        Bid is at the request our maintenance department for any potential locksmith labor needs throughout the district’s schools and central office buildings. It is set up with hourly rates for service calls during and after school hours. There is also a one-time fee per job and a minimum fee per job request. Hourly rates are set at $60.00 during normal business hours; $80.00 for after business hours; a $60.00 fee per service call and there will be no charge for a minimum fee per job. The total extended total bid price $21,860.00.

        Work order requests for these services will be the only time money is spent under this bid as the locksmith labor services will be used on an as needed basis.

         

        Bid # 19-022 - Hourly General Electrical Services & Rentals– RENEWAL - Awarded to Pro Electric, Inc. of Huntsville, Alabama

        This bid is the second one-year option renewal of original bid #17-028.  It is in place for the labor of electrical maintenance requirements.  The hourly service charge rates are for installations, upgrades, wiring and repairs during and after school hours.  Pro Electric’s rates range from $24.50 up to $56.25 per hour depending on the time of day the services are needed and if additional crew members are required for on the job services.  Also, included are equipment rental charges.  Scissor lifts are sometimes needed on jobs that require maintenance in unreachable areas.  A materials truck is also included so the vendor will have accessible tools at each job site preventing multiple trips back and forth.  The scissor lifts and materials truck rental are all at $35.00 each per hour.  The extended total for all hourly rates to include all electricians and all equipment is $260.00.  Services will be used on an as-needed basis.

         

        Bid #19-023 - Asbestos Removal / Mold Remediation – RENEWAL - Awarded to Hardiman Remediation Services, Inc. of Ardmore, Alabama

        This bid is the second one-year option renewal of original bid #17-027.  The bid is in place to acquire the services of a reputable company to safely and effectively remove asbestos materials and remediate mold in any areas identified in the school district under the direction of the Safety/Risk Manager.  The bid pricing is based on many variables required to effectively carry out each task.  The size of the projects can vary, and the service is on an as-needed basis.  Please refer to the bid tabulation for each item and their respective pricing. 

         

        Bid # 19-024 - Mixed Materials Printing - Awarded to Allied Digital Printing of Huntsville, Alabama

        This bid is the second one-year option renewal of original bid #18-025.  This bid was requested by the Printshop Supervisor because he anticipates exceeding $15,000 for outsourced printing.  Some of the items that are included in the bid that currently the HCS Printshop does not have the capacity to do are: printing on a variety of media, such as wood, glass, ceiling tiles, fabric, magnets, metal, vinyl, etc.  Since the jobs that will be coming in to the Printshop are unknown until the request is made, the best way we determined to price the job would be by square foot.   Pricing per square foot is as follows:  $0.19 for black and white printing; $0.40 for color printing and $0.81 for lamination.  Total of $1.40 per square foot.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #19-021 - Labor for Locksmith Services - NEW BID
          • Bid #19-022 - Hourly General Electrical Services - RENEWAL of original bid #17-028
          • Bid #19-023 - Asbestos Removal/Mold Remediation - RENEWAL of original bid #17-027
          • Bid #19-024 - Mixed Materials Printing - RENEWAL of original bid #18-025
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - November 30, 2018

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended November 30, 2018.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - December 31, 2018

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended December 31, 2018.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Chief School Financial Officer (CSFO) Employment Contract

        Ms. Watkins made the motion to approve the Amended Employment Contract between Tina Hancock and the Huntsville City Board of Education, change Paragraph 3D. from 4 to 2 days.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • SPECIAL SESSION
      • Huntsville High School Sports Complex Change Order #12

        The Superintendent recommended approval of the Huntsville High School Sports Complex Change Order #12 in the amount of $48,023.37.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Huntsville High School Sports Lighting Upgrades Bid Tab and Purchase Orders - (Softball and Football)

        The Superintendent recommended approval of the Huntsville High School Sports Lighting Upgrades Bid Tab in the amount of $155,817.00 for Labor and Purchase Order #18-002840 for Softball Lights in the amount of $91,600.00 and Purchase Order #18-002841 for Football Lights in the amount of $139,500.00 – total amount $386,917.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
  • 03/26/2019 - 5:30PM - Work Session/Board Meeting (Work Session rescheduled from March 14, 2019)

    Character Word for March - Self-respect

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. Ms. Pam Hill was absent. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The President extended a special welcome to students from Alabama A&M University who are majoring in education.

    The President made a motion to pull from the Work Session Item 4G. - Space and Rocket Center Memorandum of Agreement, seconded by Ms. Ferrell, approved.

    The Moment of Silent Reflection was led by the President.

    In Ms. Hill's absence, Ms. Watkins welcomed and shared the bios of our Pledge of Allegiance Leaders: De'Erin Thompson, a third grader and Blake Gordon-Weaver, a fourth grader at Lakewood Elementary School. 

    The motion to approve the Celebrations and Resolutions was made by Ms. Ferrell, seconded by Mr. McGinnis, approved.

    The following motion was made by Ms. Watkins, seconded by Ms. Ferrell, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.  J.R. Brooks, board attorney.

    The board was to be in executive session 45 minutes or less. No action was taken.

    There being no further business, the business meeting adjourned at 8:19 p.m.. After a brief break, the President called the meeting back to order, after citizen comments the meeting adjourned at 8:30 p.m.

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Pre-K Update
      • Chaffee Elementary School Roof Change Order #1
      • Columbia High School Parking Lot Lighting
      • Construction Contract Huntsville High School Sports Lighting Upgrades
      • Grissom High School Softball Field Update
      • Policies and Policies Revisions
        • Revisions of Policy #6.1.2 - Absences Due to Family Travel
        • Revisions of Policy #6.11: Bullying, Harassment, Violence, Threats of Violence and Intimidation Prohibited
        • Revision of Policy #6.2 - Transfer Students from Non-Accredited Schools
        • Section 7.7 Correspondence or Online Courses (Revision of Policy 7.7.1 Virtual School Option)
      • Space and Rocket Center Memorandum of Agreement - ITEM PULLED, NO ACTION TAKEN
      • Certification of Financials Statements & Bank Reconciliations - January 2019
      • Rivertree Lease Agreement for Goldsmith Schiffman Elementary School
      • Cavalry Hill Update and Lease Agreement
      • BIDS:
        • NEW BID #19-025 - Tree Trimming Services
        • Renewal - New Bid #19-026 - Annual Fire Extinguisher & Semi Annual Kitchen Hood, Dry Chemical Paint System Inspection, Certification & Maintenance
        • Renewal - New Bid #19-027 - Carpet Tiles & Labor
    • ACTION ITEMS
      • Approval of the February 25, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of BIDS:

        Bid # 19-025, Tree Trimming Services – NEW BID - Awarded to Aaron Bailey DBA Bailey’s Tree Service of Hazel Green, AL

        This bid is in place for tree trimming services essential in maintaining the grounds of the district on an as-needed basis.  The bid pricing consists of crew and equipment cost and is classified in the following categories: 3 Man Crew-$150.00 rate per hour, Extra Laborer Cost-$15.00 rate per hour, Bobcat W/Operator-$90.00 rate per hour, 3-Ton Crane W/Operator- $70.00 rate per hour, 7-Ton Crane W/Operator- $75.00 rate per hour, Debris Disposal-market cost per ton, Stump Grinder-$5.00 per inch, Set Up Cost-$0.00 per job, Dump Truck W/Operator-$80.00 rate per hour; total extended bid price $485.00.  

        Bid # 19-026, Annual Fire Extinguisher & Semi-Annual Kitchen Hood, Dry Chemical Paint System Inspection, Certification & Maintenance – RENEWAL - Awarded to M & H Fire and Safety Equipment, Inc. of Scottsboro, AL

        This bid is the second one-year option renewal of original bid #17-034.  The bid is in place to cover the inspection, maintenance and service for fire extinguishers, kitchen hoods and dry chemical paint systems for schools and other facilities located in the district.  The bid pricing consists of three categories.  Category 1:  Fire Extinguishers (Approximately 4,000) are inspected and tagged annually including replacement of new units if required.  They are recharged every six years.  The hydrostatic test is performed every 12 years. Category 1 total bid price is $4,575.80.  Category 2:  Kitchen Hood Systems (Approximately 42) are inspected and tagged semiannually including replacement of the fusible link if required.  The hydrostatic test is performed every 12 years.  Category 2 total bid price is $11,760.00.  Category 3:  Dry Chemical Paint Systems (Approximately 2) are inspected and tagged semi-annually.  They are recharged every six years.  Category 3 total bid price is $380.00.  The total extended bid price for all categories is $16,715.80.

        Bid #19-027, Carpet Tiles & Labor Costs – RENEWAL - Awarded to Carpet Systems of Huntsville, Inc.  of Huntsville, AL

        This bid is the first one-year option renewal of the original bid #18-026.  The bid is in place for the maintenance department to purchase carpet tiles and rubber base that are used throughout our district schools and offices.  The carpet tiles are priced per square yard with a quantity of 2,000 which is the approximate amount used within a year.    The cost for carpet tiles and modular backing is $28.04 per square yard.  The bid pricing is based on Patcraft commercial eco-friendly carpet tiles in all colors of the Homeroom V.3.0 & Big Splash styles and the EcoWorx Modular Backing system which is 100% recyclable and completely PVC free.  The cost for rubber base is $.78 per linear foot. The labor cost to remove and install carpet tiles and backing is $3.85 per square yard; install and remove rubber base is $.50 per linear foot; remove and replace furniture is $1.00 per square yard; total extended bid price $81,140.00. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • BIDS:
          • NEW BID #19-025 - Tree Trimming Services
          • Renewal - New Bid #19-026 - Annual Fire Extinguisher & Semi Annual Kitchen Hood, Dry Chemical Paint System Inspection, Certification & Maintenance
          • Renewal - New Bid #19-027 - Carpet Tiles & Labor
    • NEW BUSINESS
      • Pre-K Update - ITEM PULLED, NO ACTION TAKEN
      • Chaffee Elementary School Roof Change Order #1

        The Superintendent recommended approval of the Contract Change Order #1 – TeamCraft Roofing, Inc. for Chaffee Elementary School Roof Repairs and Restoration – decreased in the amount of $6,750.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Columbia High School Parking Lot Lighting

        The Superintendent recommended approval of Purchase Order #19-001337 to Graybar Electric Company, Inc. for 32 LED Pole Lights – in the amount of $17,620.80 and Purchase Order #19-001347 to United Rentals Inc. for a rented boom lift in the amount of $1,701.10 for Columbia High School.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Construction Contract Huntsville High School Sports Lighting Upgrades

        The Superintendent recommended approval of Construction Contract to S&G Waldrop Electric, Inc. for Huntsville High School Sports Lighting Upgrades in the amount of $155,817.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Space and Rocket Center Memorandum of Agreement - ITEM PULLED, NO ACTION TAKEN
      • Certification of Financials Statements & Bank Reconciliations - January 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended January 31, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Cavalry Hill Update and Lease Agreement

        The Superintendent recommended approval of the Lease Agreement (Cavalry Hill) between the City of Huntsville and the Huntsville City Board of Education.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
  • 04/04/2019 - 5:30PM - Work Session

    Character Word for April - Cleanliness

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Ms. Hill welcomed and shared the bio of our Pledge of Allegiance Leader: Chapman Suber, 1st grader from Jones Valley Elementary School.

    Ms. Ferrell made the motion to approve the Celebrations/Resolutions, seconded by Ms. Hill, approved.

    There being no further business, the meeting adjourned at 9:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Pre-K Update - ITEM TABLED UNTIL NEXT MEETING 4/18/19

        The Superintendent recommended approval of the Pre-Kindergarten Tuition Plan.

        Ms. Ferrell made the motion to approve the recommendation of the Pre-Kindergarten Tuition Plan, seconded by Mr. McGinnis, approved. After the discussion, Ms. Ferrell made the motion to table, seconded by Ms. Hill, approved.

        After the Work Session items were presented the motion was made by Ms. Hill, seconded by Ms. Watkins to table the Pre-Kindergarten Tuition Plan until the next meeting April 18, 2019, approved.

      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report excluding item #5, page 2 and item #8, page 3. Motion made by Ms. Ferrell, seconded by Mr. McGinnis, approved.  

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • WORK SESSION
      • Pillar 4 - Operations Update
      • HCS Sharing Our Story - D5
      • Military Contracts - Huntsville and Jemison High School
      • Strategic Plan/Mission/Vision Statement Presentation
      • BIDS:
        • Renewal of Bid #18-036 - New Bid #19-029 - Asphalt Repairs and Speed Bumps
        • Renewal of Bid #17-051- New Bid #19-030 - Labor for Motor and Misc. Services
        • Renewal of Bid #17-046 - New Bid #19-031 - Produce
        • New Bid #19-033 - LCD Lamps
        • Renewal of Bid #17-048 - New Bid #19-034 - iPad Repairs
        • Renewal of Bid #17-036 - New Bid #19-035 - Labor for Piping and Welding
      • Pillar 1 - Summer Reading
      • Pillar 1 - Elementary Math Pathway
      • Certification of Financials Statements & Bank Reconciliations - February 2019
      • AASB'S 2019 March Academy Conference
      • Consent Order Progress Report
  • 04/22/2019 - 9:00AM - Board Meeting (Rescheduled from April 18, 2019)

    Character Word for April - Cleanliness

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 9:01 a.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Moment of Silent Reflection was led by the President. The Pledge of Allegiance was led by Al Lankford, Security Operations Coordinator.

    There being no further business, the business meeting adjourned at 10:16 a.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Pre-Kindergarten Tuition Plan Update

        The Superintendent recommended approval of the Pre-Kindergarten Tuition Plan.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Revised Lease Cavalry Hill/HCT

        The Superintendent recommended approval of the Revised Cavalry Hill Lease Agreement.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy Revision - NO VOTE - 1ST READ
      • Revisions of Policy #6.11: Bullying, Harassment, Violence, Threats, and Intimidation Prohibited

        The Superintendent recommended approval of Revisions of Policy #6.11: Bullying, Harassment, Violence, Threats, and Intimidation Prohibited.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • ACTION ITEMS
      • Approval of the March 26 and April 4, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        Bid # 19-029, Asphalt Repairs & Speed Bumps – RENEWAL - Awarded to Southern Sealing & Services, Inc. of Huntsville, AL - This is the first one-year option renewal of original bid #18-036.  The bid is in place at the request of the Maintenance Department. It is for labor to repair asphalt per square foot with a minimum repair cost per job. It also includes rubber speed bumps that are used in several school parking lots. The price for the speed bumps is $200.00 each. Endcaps are $50.00 each. The labor price to install each speed bump is $100.00. Asphalt repairs are charged at $5.00 per square foot with a minimum repair cost of $250.00.  The total extended bid price is $605.00. Speed bumps will be purchased on an as needed basis and asphalt repair services will be requested as they are needed.

         Bid # 19-030, Labor for Motor & Miscellaneous Services – RENEWAL - Awarded to KBB Electric Motor Sales & Service, Inc. of Huntsville, AL - This is the second one-year option renewal of original bid #17-051.  The bid is in place at the request of the Maintenance Department for the repair and service of various motors and mechanical devices throughout the district. It also includes specialized work consisting of motor rewinding and machine work. Rewinding is the internal wiring around the starter frame and rotor assembly. Machine work includes strengthening the rotor shaft and or cutting to fit new oversized bearings. Utilizing this specialized repair service can prove to be a cost savings rather than replacing them when motors fail to function properly. Hourly labor rates are set up for during and after school hours and services will be requested on an as needed basis. Basic hourly rates consist of $40 per hour during school hours and $75 per hour for after school hour emergency calls. Overtime hourly rates for specialized work will be $50 per hour during school hours and $75 per hour for after school emergency calls.

        Bid #19-031, Produce – RENEWAL - Awarded to Forestwood Farm, Inc. of Birmingham, AL - This bid is the second one-year option renewal of original bid #17-046.  The bid is in place at the request of the CNP department to purchase fresh produce that will enhance the meals served daily and the meals served during the summer feeding program.  A total of 112 produce items are included in the total extended bid price of $795,018.75. 

        Bid #19-033, LCD Lamps – NEW BID - Awarded to Northstar AV, LLC of Patchogue, NY - This bid is in place for purchasing replacement LCD (Liquid Crystal Display) Lamps on an as-needed basis for the LCD projectors used throughout the district.  Please refer to the bid tabulation for each brand of lamp and the unit price for each.  The total extended bid price is $9,042.00.

        Bid # 19-034, iPad Repairs – RENEWAL - Awarded to The Smartphone Medics of Madison, AL - This bid is the second one-year option renewal of original bid #17-048.  The bid is in place at the request of the IT department to cover the cost of repairs to various components on the iPad.  Please refer to the bid tabulation for the listing of items the bid covers for repairs and their respective pricing.  The total extended bid price is $4,406.00.

        Bid # 19-035, Labor for Piping & Welding – RENEWAL - Awarded to Butler’s Gas Pipe, Inc. of Pulaski, TN - This bid is the second one-year option renewal of original bid #17-036.  The bid is in place to cover the labor cost associated with various piping and welding projects on an as-needed basis throughout the district for the following categories: Category 1:  Fabrication and fitting of various piping materials.  Category 2:  Welding, fitting and installing various mounts, stands and other HVAC equipment, including the demolition and removal of existing HVAC piping and equipment.  Category 3:  Layout and fabrication of catwalks, miscellaneous supports, drainage grates and frames, handrails, gates, access ladders, barricades, playground equipment, bleachers and other miscellaneous iron fabrication associated with school activities and facilities.   The bid pricing for each of the service associated with the above categories is set at an hourly rate as follows:  Journeyman Fitter/Welder, $55.00 per hour; Helper, $40.00 per hour; Welding Truck, $40.00 per hour.  The total extended bid price is $135.00 per hour.  This bid is based on twenty (20) estimated projects annually.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Renewal of Bid #18-036 - New Bid #19-029 - Asphalt Repairs and Speed Bumps
          • Renewal of Bid #17-051- New Bid #19-030 - Labor for Motor and Misc. Services
          • Renewal of Bid #17-046 - New Bid #19-031 - Produce
          • New Bid #19-033 - LCD Lamps
          • Renewal of Bid #17-048 - New Bid #19-034 - iPad Repairs
          • Renewal of Bid #17-036 - New Bid #19-035 - Labor for Piping and Welding
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of Professional Services Agreement Report. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - February 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended February 28, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Strategic Plan/Mission/Vision Statement

        The Superintendent recommended approval of the Huntsville City Schools Strategic Plan/Mission and Vision Statement.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policies and Policies Revisions
        • Section 7.7 Correspondence or Online Courses (Revision of Policy 7.7.1 Virtual School Option)

          The Superintendent recommended approval of Section 7.7 Correspondence or Online Courses (Revision of Policy 7.7.1 Virtual School Option).

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Revision of Policy #6.2 - Transfer Students from Non-Accredited Schools

          The Superintendent recommended approval of Revision of Policy #6.2 – Transfer Students from Non-Accredited Schools.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
    • SPECIAL SESSION #2
      • Apple Bus Update
  • 05/07/2019 - 5:30PM - Work Session

    Character Word for May - Patience

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

     

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Paulina Sandoval, 10th grader at Grissom High School led the Pledge of Allegiance.

    Ms. Ferrell made the motion to approve the Celebrations/Resolutions, seconded by Ms. Watkins, approved.

    There being no further business, the business meeting adjourned at 8:20 p.m., after a short break, the President called the meeting back to order at 8:26 p.m. for citizen comments, the meeting adjourned at 8:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Reduction In Force (RIF) Policy Revision

        The Superintendent recommended approval of the Reduction in Force (R.I.F.) Policy #5.15 Revisions.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • P-8 Configuration

        The Superintendent recommended approval of the P-8 Reconfiguration Plan as approved by the Court’s April 30, 2019 Order.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Vehicle Disposition (Sale of HCS Vehicles) - PRESENTATION ONLY - NO VOTE
      • Milton Frank Turf Update - PRESENTATION ONLY, NO VOTE
    • WORK SESSION
      • Pillar 1 - Spelling Bee Update
      • Pillar 5 - Community Connections
      • 2020-2021 Draft Calendar
      • Amended Consent Order Report (DAC Presentation)
      • Consent Order Progress Report
      • BIDS:
        • New Bid #19-032 - Child Nutrition Program Bread
        • Renewal of Bid #17-055 - New Bid #19-039 - Musical Stringed Instruments & Accessories
        • Renewal of Bid #18-045 - New Bid #19-041 - Key & Lock Hardware
      • Certification of Financials Statements and Bank Reconciliations for March 2019 and Financial Update
  • 05/14/2019 - 5:30PM - Board Meeting

    Character Word for May - Patience

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

     

    The Huntsville City Board of Education met in the boardroom on the above date at 5:32 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Moment of Silent Reflection was led by the President. The Pledge of Allegiance was led by Matthew Donahue, an 11th grader at Lee High School.

    The motion for Celebrations and Resolutions was made by Ms. Ferrell, seconded by Ms. Watkins, approved.

    There being no further business, the business meeting adjourned at 6:19 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Vehicle Disposition (Sale of HCS Vehicles)

        The Superintendent recommended approval of the Vehicle Disposition (Sale of HCS Vehicles).

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • ACTION ITEMS
      • Approval of the April 22 and May 7, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Bids:

        Bid #19-032, Child Nutrition Program Bread – NEW BID - Awarded to Bimbo Bakeries, USA of Kernersville, NC

        This bid is for fresh bread for the Child Nutrition Program.  Each school will receive weekly deliveries.  Bimbo Bakeries presented the lowest bid with a total extended bid price of $408,333.35, bidding all line items. 

        Bid #19-039, Musical Stringed Instruments & Accessories – RENEWAL - Awarded to Nick Rail Music of Santa Barbara, CA

        This bid is the second one-year option renewal of original bid #17-055.  The bid is in place to upgrade various stringed musical instruments and instrument accessories for the music programs in the district on an as-needed basis.  The award total for all items is $61,555.00.  Please refer to the bid tabulation which shows the total for each category.

        Bid # 19-041, Key & Lock Hardware – RENEWAL - Awarded to IDN, Inc. of Chamblee, GA

        This bid is the first one-year option renewal of bid #18-045. The basis of the bid is to supply the district with key and lock hardware which consists mostly of key blanks that are needed for closet doors, offices, and any type of locks we have throughout our schools and administrative offices. The key blanks are also used for the district’s fleet of vehicles. The annual award total is $2,687.31 if all items listed on the bid sheet are purchased at a quantity of one. Items will be ordered on an as needed basis.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • BIDS:
          • New Bid #19-032 - Child Nutrition Program Bread
          • Renewal of Bid #17-055 - New Bid #19-039 - Musical Stringed Instruments & Accessories
          • Renewal of Bid #18-045 - New Bid #19-041 - Key & Lock Hardware
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report. Ms. Ferrell made the motion to approve, seconded by Mr. McGinnis, approved. 

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of Item #4, page 3. Ms. Ferrell made the motion to approve, seconded by Ms. Wilder, Ms. Ferrell, Ms. Hill, Mr. McGinnis and Ms. Wilder voted yes, Ms. Watkins abstained, motion passed.

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of Item #128, page 12. Ms. Ferrell made the motion to approve, seconded by Mr. McGinnis, Ms. Ferrell, Mr. McGinnis and Ms. Wilder voted yes, Ms. Hill and Ms. Watkins voted no, the motion passed by a 3-2 vote.

        Item #48, page 11 was removed by the Superintendent.

         

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - March 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended March 31, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Approval of the 2020-2021 Draft Calendar

        The Superintendent recommended approval of the 2020-2021 Draft Calendar.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 06/06/2019 - 5:30PM - Work Session

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    VacantBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President and the Pledge of Allegiance was led by Todd Watkins.

    Ms. Ferrell made the motion to approve the Celebrations/Resolutions, seconded by Ms. Watkins, approved.

    The following motion for the executive session was made by Ms. Watkins, seconded by Ms. Ferrell, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school board attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be executive session for 30 minutes. No action was taken.

    There being no further business, the business meeting adjourned at 8:50 p.m.

    • MOMENT OF SILENT REFLECTION
    • CELEBRATIONS/RESOLUTIONS
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • Pillar 1 - Instructional Resources
      • 2018-2019 3rd Grade Writing Update
      • Pillar 1 - Secondary Enhancement Initiative
      • Pillar 1 - Career Academics and United States Space and Rocket Ctr. License Agreement
      • AP/Dual Enrollment Update
      • Pillar 2 - Whole Student: Attendance Update and Registration
      • School Bus Transportation/Dismissal Changes for SY 2019-2020
      • Child Nutrition Program (CNP) School Lunch Price Increases
      • Certification of Financials Statements & Bank Reconciliations - April 2019/2 Year Financial Plan
      • Pillar 4 - Audit Report
      • Budget Amendment
      • Principal Salary Schedule
      • Wellstone Agreement
      • BIDS:
        • Bid #19-037 - Labor for Moving Assets - Renewal
        • Bid #19-038 - Gym Floor Restoration - Renewal
        • Bid #19-040 - Crane Rental Services - Renewal
        • Bid #19-042 - Temporary Personnel - NEW BID - NO ACTION WAS TAKEN
        • Bid #19-043 - Coil Cleaning Services for HVAC Units - NEW BID
        • Bid #19-044 - CNP Insulated Food Carriers - Renewal
        • Bid #19-045 - Exterior Lighting - Renewal
        • Bid #19-046 - CNP Small Wares - Renewal
        • Bid #19-047 - CNP Milk, Juice & Dairy - Renewal
        • Bid #19-048 - Clean Up of Events - Renewal
        • Bid #19-049 - Water Treatment Chemicals & Service - Renewal
        • Bid #19-050 - Glass and Installation - Renewal
        • Bid #19-051 - Student Bus Transportation Service - Renewal
        • Bid #19-052 - Helmet Reconditioning - NEW BID
        • Bid #19-053 - Hourly Painting - RENEWAL
        • Milton Frank Turf Bid Process and Bid - PULLED - NO ACTION TAKEN
      • POLICIES:
        • Policy 6.1.2 - Absences Due to Family Travel (Field Trips)
        • New Policy #5.22 Social Media
    • SPECIAL SESSION
      • Budget Amendment

        The Superintendent recommended approval of the Budget Amendment.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • Wellstone Agreement

          The Superintendent recommended approval of the Memorandum of Agreement (MOA) for Providing Mental Health Services between the Huntsville City Board of Education and Wellstone, Inc. for the 2019-2020 year in the amount of $175,000.00.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
      • Principal Salary Schedule

        The Superintendent recommended approval of the Revised Principal Salary Schedule.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • 2 Year Probationary Principal Employment Contracts

        The Superintendent recommended approval of the 2 Year Probationary Principal Employment Contracts.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • 2 Year Probationary Principal Employment Contract - Location: Rolling Hills Elementary - K. Conaway
        • 2 Year Probationary Principal Employment Contract - Location: Chapman Elementary -R. Wrenn
        • 2 Year Probationary Principal Employment Contract - Location: Chapman Middle - A. Dent
        • 2 Year Probationary Principal Employment Contract - Location: Morris Middle - W. King
        • 2 Year Probationary Principal Employment Contract - Location: AAA Elementary - J. Dardin
        • 2 Year Probationary Principal Employment Contract - Location: Whitesburg Elementary - L. Jones
        • 2 Year Probationary Principal Employment Contract - Location: Jemison High - D. Leverette
        • 2 Year Probationary Principal Employment Contract - Location: MLK Elementary - C. Askew
      • 3 Year Principal Employment Contracts

        The Superintendent recommended approval of the 2 Year Probationary Principal Employment Contracts.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • 3 Year Principal Employment Contract - Location: Highlands Elementary - H. Dixon
        • 3 Year Principal Employment Contract - Location: Whitesburg Middle - L. Burruss
        • 3 Year Principal Employment Contract - Location: Montview Elementary - M. Sutton
        • 3 Year Principal Employment Contract - Location: Weatherly Elementary - K. Melillo
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding the following:

        Items #12, #13 and #19 on page 3, item #32 page 4, item #64 and #68 page 5 and item #79 page 6, there was no vote on these items. Ms. Ferrell made the motion, seconded by Ms. Watkins, approved.

         

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • United States Space and Rocket Center License Agreement

        The Superintendent recommended approval of the Intergovernmental Agreement between the Alabama Space Science Exhibit Commission D/B/A U.S. Space and Rocket Center and the Huntsville City Board of Education for Culinary Arts Academy.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Milton Frank Turf Bid Process and Bid - PULLED - NO ACTION TAKEN
      • BID:
        • Bid #19-052 - Helmet Reconditioning - NEW BID

          The Superintendent recommended approval of Bid #19-052 – Football Helmet Reconditioning to Riddell/All American of North Ridgeville, OH for an award total of $68,720.00.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Elisa Ferrell
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
  • 06/24/2019 - 5:30PM - Board Meeting

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    VACANTBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. Before the Moment of Silent Reflection, the President requested the following items under Special Session be removed: Item A. Cellphone Policy #6.22 and Item D. Updates to Appendix B. to the Behavioral Learning Guide (BLG) - Personal Electronic Devices (PED).

    The Moment of Silent Reflection was led by the President. The President welcomed our special guests, Alabama State Senator District 8 Steve Livingston and Alabama State Senator District 7 Sam Givhan. The Pledge of Allegiance was led by Senator Livingston.

    The Celebrations and Resolution recognized Ms. Erin Howard for her outstanding accomplishments:

    Spelling Queen - Erin Howard of Huntsville is one of the 'octo-champs,' as they call themselves. The 14-year-old student from Mountain Gap School was crowned co-champ of the 2019 Scripps National Spelling Bee, holding strong for 20 rounds with seven other spelling whiz kids. Howard will attend Grissom in the fall.

    Senator Livingston and Senator Givhan presented Erin with a resolution on behalf of the State Legislative Delegation.

    The Superintendent and the board members presented her with a resolution and plaque.

    The motion for Celebrations and Resolutions was made by Ms. Ferrell, seconded by Mr. McGinnis, approved.

    There being no further business, the business meeting adjourned at 6:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Cellphone Policy #6.22 - REMOVED - NO ACTION TAKEN
      • Student Dress Code Policy #6.18
      • Bid #19-057 - Temporary Personnel
      • Milton Frank Turf Update
      • 2019-2020 AASB Membership Dues
      • AASB 2019 Summer Conference
      • Whole Board Training
    • ACTION ITEMS
      • Approval of the May 14 and June 6, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        A.  Bid #19-037, Labor for Moving Assets – RENEWAL - Awarded to This Side Up Moving, Inc. of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-035. This service is utilized on an as needed basis for events such as the Green Power Racing Team set up and removal of items. Services can also be used to perform any work necessary for the moving of selected assets such as books and furniture in our district. It is set up with hourly rates for a laborer (mover), an on-site supervisor and if needed, a 26-ft. lift gate truck. Rates are as follows: $28.00 per hour for a laborer (mover); $40.00 per hour for an on-site supervisor and $25.00 per hour for a 26-ft. lift gate truck. The total extended bid price to include all the above is $93.00 per hour. 

        B. Bid # 19-038, Gym Floor Restoration – RENEWAL -Awarded to Ram Enterprises, Inc. of Montgomery, AL

        This bid is the second one-year option renewal of original bid #17-042.  The bid is in place to cover the cost associated with restoration and repairs of (24) main gym floors and (5) auxiliary gym floors in the district. The facilities coordinator determines the timing of each project on an as-needed basis.   The bid pricing is based on four categories.  Category 1: Screen & Recoat total bid price $86,197.23; Category 2:  Sanding, Sealing, Finish, Painting, Graphics -Bare wood total bid price $638,769.05; Category 3:  Repairs total bid price $6,960.00; Category 4:  Installation total bid price $104,690.00.  The majority cost of projects will come from Category 1:  Screen & Recoat gym floors.  Please refer to the bid tabulation for the detailed pricing of each item in each of the categories.  The total extended bid price is $836,616.28.

        C. Bid # 19-040, Crane Rental Services – RENEWAL - Awarded to Young Crane Service, Inc. of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-042. It is in place at the request of the maintenance dept. for the rental of cranes to aid in relocating HVAC units throughout the district and other needs as they arise. The rates range in price according to the tonnage capacity and the length of the boom.  It also includes an hourly rate for a technician to operate the crane. A rate for overtime and holidays is also bid as an hourly rate. The award total for all the hourly rates combined is $4,215.00. Please refer to the bid tabulation for a listing of each hourly rate. These rentals will be on an as needed basis.

        D. Bid # 19-043, Coil Cleaning Services for HVAC – NEW BID - Awarded to Bonded Filter Co. (Pure Air) of Nashville, TN

        This bid is for the coil cleaning of HVAC units throughout the district. The rates are based on the types of units we have. Bard Units are $50.00 per unit, Roof Top Units are $85.00 each; Package Ground Units are $82.50 each and Roof Top Units are $85.00 each to clean. It also includes an hourly rate of $45.00 for emergency services. Total expenditures will vary depending on the quantity and type of units to be cleaned.

        E. Bid # 19-044, CNP – Insulated Food Carrier – RENEWAL - Awarded to Mobile Fixtures & Equipment Co., Inc. of Tuscaloosa, AL

        This bid is the first one-year option renewal of bid #18-054.  The bid is in place at the request of the CNP department to purchase insulated food carriers on an as-needed basis.  The insulated food carriers will be used for assisting the child nutrition program to maintain safe food temperatures while transporting menu items. The carried menu items will be utilized to feed student who take part in our various service programs. These programs include the Power Hour Lunch Program, Pre-K snacks, Breakfast in the Classroom, At-Risk Afterschool meals, and the Summer Lunch program.  The estimated Insulated Food Carriers to be procured are (150) Small Carriers with a unit price of $72.60, (10) Medium Carriers with a unit price of $85.70 and (10) Large Carriers with a unit price of $99.92.  The total extended bid price for purchasing (170) insulated food carriers is $12,746.20.

        F. Bid # 19-045, Exterior Lighting – RENEWAL - Awarded to Pro Electric of Huntsville, AL

        This bid is the third one-year option renewal of original bid #16-060. It is used for the re-lamping and maintenance of exterior lighting and construction/service work involving any type of exterior lighting.  This includes hourly rates for linemen, ground men, laborers, material and bucket trucks, trencher with operator and cranes. The bid tabulation outlines all the hourly rates for each category and type of labor and or truck rental. These services will be on an as needed basis and expenditures will vary according to services used.

        G. Bid # 19-046, CNP – Small Wares – RENEWAL - Awarded to Mobile Fixture of Tuscaloosa, AL

        This bid is the first one-year option renewal of bid # 18-049. Requested by the Child Nutrition Department, it consists of small wares used by CNP.  Included on the list are various types of small kitchen items used in the cafeterias from measuring cups to can openers. The total award to Mobile Fixture for all listed items is $29,813.65. CNP may order items from the bid list for each school cafeteria on an as needed basis.

        H. Bid # 19-047, CNP – Milk, Juice & Dairy – RENEWAL - Awarded to Purity Dairies, LLC of Nashville, TN

        This is the third one-year option renewal of bid # 16-061. It is for our Child Nutrition Program to order cartons of milk, juice, tea, yogurt and sour cream. Items are served during the school year for breakfast and lunch and will also be ordered during the summer for the summer feeding program. Total yearly pricing for all milk at the estimated quantities is $664,151.95. Total yearly pricing for juice and tea is $46,213.50. Total yearly pricing for the dairy items of sour cream and yogurt is $8,156.00. The extended total yearly pricing for all is $718,522.05. There is an escalation clause in the bid to allow for milk pricing to be adjusted as the market changes. Purity will notify our CNP Dept. in writing of all increases and/or decreases in milk prices.

        I. Bid # 19-048, Clean-Up of Events – RENEWAL - Awarded to Scruggs, LLC of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-048.  The bid is in place for the clean-up before and after events at the Milton Frank Stadium, Alabama A & M Stadium and various Huntsville City Schools’ locations.  Cleaning consists of bleachers, restrooms, press box and hospitality rooms.  The bid also covers removal of all trash and debris on property both inside and outside stadium from street to street.  The cost for each crew member is $17.50 per hour.  Milton Frank Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  A & M Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  Various school locations clean-up is based on 2 hours and 5 crew members for a total of $175.00.  The total extended bid price is $1,400.00.

        J. Bid # 19-049, Water Treatment & Chemicals & Services – RENEWAL - Awarded to Triple Point Industries, LLC of Birmingham, AL

        This is the third one-year option renewal of original bid #16-062.  The bid is in place to administer the water treatment chemical program for the water systems throughout the district.  The chemicals provide protection from corrosion, bacteria growth, scale, sludge, pitting, etc. which will increase the life expectancy of the equipment.  The annual cost for the program is $41,961.00 and the cost per month is $3,496.75.  Please refer to the bid tabulation for a more detailed breakdown of the chemicals and services provided.

        K. Bid # 19-050, Glass and Installation - RENEWAL - Awarded to North Alabama Glass of Decatur, AL

        This is the third one-year option renewal of original bid #16-058.  The bid is in place for glass replacement and installation for schools and facilities throughout the district on an as-needed basis.  The pricing for the glass is based on square footage and type of glass.  Please refer to the bid tabulation for a listing of each type of glass on bid and their respective pricing.  Installation is priced at $52.50 per man hour during school hours and $105.00 per man hour after school hours; plus, a charge of $60.00 per service trip.  Although glass and labor costs have increased, the vendor agreed to hold pricing for this year’s renewal. 

        L. Bid #19-051, Student Bus Transportation – RENEWAL - Awarded to Apple Bus Company of Cleveland, MO

        This is the first one-year renewal for the system-wide student bus transportation service.  The cost per bus/day $353.16 – equates to an annual cost of $10,400.00.00; field trips and athletic events within Madison County Drive Time/Hour $46.50; Wait Time/Hour $27.62; Out of County Drive Time/$46.50; Wait Time/Hour $27.62; Bus Monitors Cost Per Hour $15.52; Summer School – Cost Per Bus/Day $228.48.00.  The annual cost for last year was $11,012.620.80.  This is a savings of $700,000 due to a decrease of 11 buses.

        M. Bid #19-053, Hourly Painting – RENEWAL - -Awarded to Shattuck Painting of Huntsville, AL

        This bid is the first one-year option renewal of #18-062.  The bid is in place to cover the labor cost associated with various painting projects on an as-needed basis for existing schools and facilities throughout the district.  The operations department coordinate and manage the various jobs as assigned. The bid pricing is set at a regular hourly rate of $30.00 for a painter and $35.00 for a supervisor; weekend or holiday hourly rate of $38.00 for a painter and $44.00 for a supervisor; overhead/profit markup is 0%.  The total extended bid price is $147.00 per hour to include a painter and supervisor. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #19-037 - Labor for Moving Assets - Renewal
          • Bid #19-038 - Gym Floor Restoration - Renewal
          • Bid #19-040 - Crane Rental Services - Renewal
          • Bid #19-043 - Coil Cleaning Services for HVAC Units - NEW BID
          • Bid #19-044 - CNP Insulated Food Carriers - Renewal
          • Bid #19-045 - Exterior Lighting - Renewal
          • Bid #19-046 - CNP Small Wares - Renewal
          • Bid #19-047 - CNP Milk, Juice & Dairy - Renewal
          • Bid #19-048 - Clean Up of Events - Renewal
          • Bid #19-049 - Water Treatment Chemicals & Service - Renewal
          • Bid #19-050 - Glass and Installation - Renewal
          • Bid #19-051 - Student Bus Transportation Service - Renewal
          • Bid #19-053 - Hourly Painting - RENEWAL
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of the following items at the request of the Superintendent: Item #19, page 2 and item #45, page 3.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • New Policy #5.22 Social Media

        The Superintendent recommended approval of the New Policy #5.22 – Social Media.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Policy 6.1.2 - Absences Due to Family Travel (Field Trips)

        The Superintendent recommends approval of Policy #6.1.2 – Absences Due to Family Travel (Field Trips).

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Nay
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Certification of Financials Statements & Bank Reconciliations - April 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended April 30, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Pillar 4 - Audit Report

        The Superintendent recommended approval of the Government-Wide Financial Statements for the fiscal year ended September 30, 2018 as presented.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • School Lunch Price Increases

        The Superintendent recommended approval of the School Lunch Price Increases for the upcoming school year 2019 - 2020 based on the Paid Lunch Equity Provision.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Milton Frank Turf Bid

        The Superintendent recommended that the architect's bid #19-040 be awarded to the lowest, responsible bidder, SprinTurf to replace the turf at Milton Frank Stadium. The contract amount will be $353,112.00 plus architect fees up to 7.8% ($27,542) of the total contract.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Bid #19-057 - Temporary Personnel

        The Superintendent recommended approval of Bid #19-057, Temporary Personnel for Administrative Services, Instructional Services, Operations/Maintenance, Child Nutrition Program and IT Department Services. Award the bid in its entirety to Spur Employment, Inc. with a total extended bid price of $8,799.01. This is the total hourly rate for 658 positions. This would equate to around $12,678,000.00 a year.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • 2019-2020 AASB Membership Dues

        The Superintendent recommended approval of the 2019-2020 Annual Alabama Association of School Boards (AASB) Membership Dues in the amount of $15,000.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
  • 01/31/2019 - 5:30PM - Special Called Board Meeting

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The Pledge of Allegiance was led by Ms. Rena Anderson, Director of Community Relations.

    There being no further business, the meeting adjourned at 5:40 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION
      • Interim Chief School Financial Officer (CSFO) Employment Contract

        The Superintendent recommended the Temporary Employment Contract between the Huntsville City Board of Education and Robert Terry as the Interim Director of Finance and Interim Chief School Financial Officer (CSFO).

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • WORK SESSION
      • Chief School Financial Officer (CSFO) Finalists Announcement
  • 02/14/2019 - 5:30PM - Special Called Board Meeting

    Character Word for February - Kindness

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in a special called board meeting in the boardroom at 5:30 p.m. on the above date. Members present were the President, Ms. Beth Wilder; Vice President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Chair made a motion to pull under Special Session Item III. C. – Huntsville High School Sports Lighting Upgrades, seconded by Ms. Watkins, approved.

    The President led the Moment of Silent Reflection. The Pledge of Allegiance was led by Mr. William King, Assistant Principal at Whitesburg P-8 School.

    Chief School Financial Officer (CSFO) Selection:

    Mr. McGinnis nominated Mr. Vernon Bice; Ms. Ferrell nominated Ms. Tina Hancock; Ms. Watkins passed, then abstained; Ms. Hill nominated Mr. G. Michael Manuel; Ms. Wilder abstained.

    The Roll Call Vote for Mr. Vernon Bice:

    Mr. McGinnis – yes; Ms. Ferrell – no; Ms. Watkins – no; Ms. Wilder – no; and Ms. Hill – no.

    The Roll Call Vote for Ms. Tina Hancock:

    Mr. McGinnis – yes; Ms. Ferrell – yes; Ms. Watkins – no; Ms. Hill – no; and Ms. Wilder – yes.

    Ms. Hancock was nominated the new Chief School Financial Officer by a 3-2 vote.

    There being no further business the meeting adjourned at 5:52 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION
      • Chief School Financial Officer (CSFO) Selection Process

        The motion by Ms. Elsa Ferrell, seconded by Ms. Michelle Watkins, was approved to accept the Chief School Financial Officer (CSFO) Selection Process. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Chief School Financial Officer (CSFO) Selection
      • Huntsville High School Sports Lighting Upgrades - THIS ITEM WAS PULLED, NO ACTION TAKEN
  • 09/07/2017 - 5:30PM - Work Session
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Maria Martinez, a 5th grader at the McDonnell Elementary led the Pledge of Allegiance.

    After the Magnet Program Update Mr. McGinnis made the following motion, seconded by Ms. Wilder, approved:

    I move that the board go into executive session to discuss the legal ramifications of and legal options for pending legal action if a particular course of action is taken.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the School Board Attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board should be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 7:40 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Magnet Program Update
      • Limestone Co.Tax Agreement
      • Bylaws Update Article VI
    • ACTION ITEMS
      • Approval of the August 24, 2017 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The motion was made by Ms. Wilder, seconded by Ms. Hill, approved.

        Ms. Hill asked for the following items to be removed and voted on separately: Page 1 item #7, page 2 Add A item #10, and Stipends pg. 12-14. 

        AMENDED MOTION AFTER DISCUSSION:

        The Superintendent recommends approval of the amended Human Resources Report excluding the item on page 1 item # 7 and stipends pg. 12-14. The motion was made by Ms. Watkins, seconded by Ms. Hill, approved.

        AMENDED MOTION #2 AFTER DISCUSSION:

        The Superintendent recommends approval of the amended Human Resources Report for the item on page 1, item # 7. The motion was made by Ms. Watkins, seconded by Ms. Wilder. Mr. McGinnis, Ms. Hill and Ms. Watkins voted no. Ms. Wilder and Ms. Ferrell voted yes. The motion did not pass.

        AMENDED MOTION #3 AFTER DISCUSSION:

        The Superintendent recommends approval of the amended Human Resources Report for the item on page 2, Add A item #10. The motion was made by Ms. Wilder, seconded by Ms. Ferrell, approved by a 3-2 vote. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Hill and Ms. Watkins voted no. 

        AMENDED MOTION #4 AFTER DISCUSSION:

        The Superintendent recommends approval of the amended Human Resources Report for the stipends on pg. 12-14 excluding stipend #1. The motion was made by Ms. Wilder, seconded by Ms. Ferrell, approved.

        AMENDED MOTION #5 AFTER DISCUSSION:

        There was a new motion to reconsider the Superintendent recommendation. The new motion was as follows: The Superintendent recommends approval of the new motion to amend the Human Resources Report for the item on page 1 item #7. The motion was made by Mr. McGinnis, seconded by Ms. Ferrell, approved by a 3-2 vote. Ms. Wilder, Mr. McGinnis and Ms. Ferrell voted yes, Ms. Hill and Ms. Watkins voted no.

         

         

         

         

      • Professional Services Agreement

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Proposed Budget for FY2018

        The Superintendent recommended approval of the Proposed Budget for FY2018.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Nay
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Limestone Co. Tax Agreement

        The Superintendent recommended approval of the Limestone Co. Tax Agreement. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
  • 07/09/2019 - 8:00AM - Work Session

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 8:03 a.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President and the Pledge of Allegiance was led by Walker McGinnis.

    The President welcomed our special guest, Judge Chris Comer for the Swearing-In of the New District 5 Board Member, Carlos Mathews. After Mr. Mathews took the Oath of Office, he was seated as the representative for District 5. 

    There being no further business, the business meeting adjourned at 11:15 a.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SWEARING-IN OF NEW DISTRICT 5 BOARD MEMBER
    • SPECIAL ACTION ITEMS (TO BE PRESENTED AND VOTED ON)
      • Policy #6.4.1 - Charged Meals

        The Superintendent recommended approval of Policy #6.4.1 – Charged Meals.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Policy #7.3.1 - General Grade Scale

        The Superintendent recommended approval of Policy #7.3.1 – General Grade Scale.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • REVISED Policy #6.22 - Electronic Communication Devices - New Policy #6.22 Personal Electronic Devices (PED) Cellphone Policy

        The Superintendent recommended approval of Revised Policy #6.22 – Electronic Communication Devices - New Policy #6.22 - Personal Electronic Devices (PED) - Cellphone Policy.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Policy #6.18 - Student Dress Code Policy (PRESENTED AT THE 6/24 BOARD MTG., TO BE VOTED ON ONLY)

        The Superintendent recommended approval of Policy #6.18 – Student Dress Code Policy.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding Items 3 and 4 on page 5.

         

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Part-Time Police School Resource Officer Agreement

        The Superintendent recommended approval of the agreement between the City of Huntsville and the Huntsville City Board of Education for the Part-Time Police School Resource Officer (SRO) Program.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Digital Curriculum

        The Superintendent recommended approval of the 2019-2020 Digital Curriculum Purchase – projected cost $1,138,949.94.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
    • WORK SESSION ITEMS FOR DISCUSSION ONLY
      • BIDS:
        • Bid #19-054 - Taxi Services - RENEWAL - (Dept. Federal Programs)
        • Bid #19-055 - Plumbing Supplies - RENEWAL - (Dept. Operations)
        • Bid #19-056 - Janitorial Supplies - RENEWAL - (Dept. Facilities)
        • Bid #19-058 - Locker & Locker Service Program - RENEWAL - (Dept. Various Schools)
        • Bid #19-059 - Bio Waste Disposal - RENEWAL - (Dept. Operations)
        • Bid #19-060 - CNP Ice Cream - RENEWAL - (Dept. Child Nutrition Program)
        • Bid #19-061 - Striping & Sealing of Parking Lots - RENEWAL - (Dept. Operations)
        • Bid #19-062 - HVAC Filter Maintenance - RENEWAL - (Dept. Operations)
      • Grissom High School Enhancement and Owner/Architect Agreement
      • Consent Order Progress Report
      • Superintendent DAC Response
      • Certification of Financials Statements & Bank Reconciliations - May 2019
      • Update on Temporary Personnel
  • 07/25/2019 - 5:30PM - Board Meeting

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Taylor Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Moment of Silent Reflection was led by the President. Ms. Finley introduced Dr. Elizabeth Long, Special Education Services Director. Dr. Long led the Pledge of Allegiance.

    The following motion was made by Ms. Watkins, seconded by Ms. Wilder, approved:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes:

    With respect to tonight’s meeting of the Huntsville City Board of Education, Taylor Brooks state as follows:

    The planned Executive Session of the Huntsville City Board of Education is for the purpose of discussing with its attorney the legal ramifications of and legal options for pending litigation.  Therefore, I am of the opinion that the statutory provision authorizing an Executive Session in Alabama Code § 36-25A-7(a)(3) is applicable to the planned discussion.

    The board should be in executive session 30-45 minutes. No action was taken.

    There being no further business, the business meeting adjourned at 6:48 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION ACTION ITEMS (TO BE PRESENTED AND VOTED ON)
      • SETTLEMENT AGREEMENTS
        • Lee High School Title IX Agreement

          The Superintendent recommended approval of the Lee High School Title IX Settlement Agreement between M. Tyler and the Huntsville City Board of Education.

          Vote Motioned By: Carlos Mathews
          Vote Seconded By: Elisa Ferrell
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Carlos Matthews: Yea
        • Huntsville-Westlawn LLC Agreement

          The Superintendent recommended approval of the Settlement Agreement and Release between the Huntsville City Board of Education and Huntsville-Westlawn, LLC and B. Kruse.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Carlos Mathews
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Carlos Matthews: Yea
        • Zirnis Agreement

          The Superintendent recommended approval of the General Release and Settlement Agreement between the Huntsville City Board of Education and M. Zirnis.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Elisa Ferrell
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Carlos Matthews: Yea
      • 2019-2020 Student Parent Information Guide (Student/Parent Handbook)

        The Superintendent recommended approval of the 2019-2020 Student Parent Information Guide (Student/Parent Handbook).

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Policy #7.11.1 - Honor Graduates and the deletion of Policy #7.11.2 - Valedictorian and Salutatorian

        The Superintendent recommended approval of Policy #7.11.1 – Honor Graduates and the deletion of Policy #7.11.2 – Valedictorian and Salutatorian.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
    • WORK SESSION ITEMS FOR DISCUSSION ONLY
      • Transportation Update
      • Pillar 4 - Use of Facilities Update
      • Columbia High School Soccer Field Update
    • ACTION ITEMS
      • Approval of the June 24, July 9 and July 15, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        Bid #19-054, Taxi Services – RENEWAL - Awarded to Huntsville Cab Company of Huntsville, AL

        This bid is the third one-year option renewal of original bid #16-068. It is in place at the request of the Federal Programs Dept. for the transportation of the district’s homeless students to and from school. The taxi rates are regulated by the City of Huntsville. The bid is tabulated based on costs for wait times and fees for no shows. Their wait time per minute is $.33 and their cost for no shows is $5.00. Their services will be requested as needed by our Federal Programs Department.

        Bid # 19-055, Plumbing Supplies – RENEWAL - Awarded to Ferguson of Huntsville, AL

        This bid is the third one-year option renewal of original bid #16-065. It consists of various types of plumbing supplies and fixtures used throughout our schools and offices. Categories fall into a wide variety that range from PVC pipe to hot water heaters. Frequently used parts are bought and stocked in our warehouse and other occasionally used parts are bought as needed. The total extended bid price is $53,539.31 for all items listed on the price sheet.

        Bid # 19-056, Janitorial Supplies – RENEWAL  - Awarded to American Paper & Twine of Leighton, AL

        This is the third one-year option renewal of original bid #16-067.  The bid is for janitorial supplies used in the schools and facilities throughout the district.  The categories consist of expendable supplies, durable supplies and paper supplies.  The total extended bid price is $189,379.55 for all items in each category.  Please refer to the bid tabulation which shows the total cost per category. 

        Bid # 19-058, Lock & Locker Service Program – RENEWAL - Awarded to Locker Pro of Pelham, AL

        This bid is the third one-year option renewal of original bid #16-055.  This bid was put in place to repair, maintain, service and/or replace locks thru-out the district for those schools that utilize lockers in the corridors and/or athletic/PE lockers.  The schools that currently have lockers are ASFL, Challenger MS, Chapman P8, Columbia, Grissom, Hampton Cove MS, Huntsville HS, Huntsville Jr., Lee, Mt. Gap, New Century and Williams MS.  Unit prices range from $1.50-$3.95.  The $1.50 charge is for schools that own their locks.  The $3.95 charge is for the schools that rent their locks from Locker Pro.  Total extended bid price is $31,730.70.  The individual schools will be paying for this service.

        Bid # 19-059, Bio Waste Disposal – RENEWAL - Awarded to WestMed Disposal of Woodstock, AL

        This is the third one-year option renewal of original bid #16-071.  This bid is in place at the request of the Risk/Safety Manager to pick up soft waste such as rubber gloves, swabs, gauze and sharps medical waste.  The price of $95.00 per pick up is for up to four containers, 40 locations, 240 pick-ups.  Total award total $24,000.   Pick-ups will be made every 56 days at all locations.  Once items are picked-up and destroyed, the vendor will supply all waste manifest, tracking records and abide by all DOT, OSHA and EPA regulations.

        Bid #19-060, Ice Cream – RENEWAL - Awarded to Purity Dairies, LLC of Nashville, TN

        This bid is the first one-year option renewal of bid #18-063. The Child Nutrition Program uses the bid to order ice cream products.  These items will be served in all district cafeterias during student’s lunch period. All items meet the “Smart Snack” Nutritional Guidelines and are compliant with USDA Smart Snack standards. The extended total yearly pricing for all items is $54,924.15. This amount will fluctuate depending on how much CNP will purchase over the course of the 2019-20 school year.

        Bid # 19-61, Striping & Sealing of Parking Lots – RENEWAL - Awarded to Southern Sealing and Services of Huntsville, AL

        This bid is the second one-year option renewal of original bid #17-081. It is issued at the request of the Maintenance Director to use when there is a need for labor and custom signs for our parking lots throughout the district. The bid items consist of a variety of amenities to include handicap symbols, directional arrows, curb paint, lettering, pedestrian crosswalk, sealing of asphalt and or crack filling and standard and custom parking signs. All purchases for this contract will be done on an as needed basis. The total extended bid price for all items is $2,108.50. The spend will vary depending on the frequency and quantity of the items purchased and or services to be performed.

        Bid # 19-062, HVAC Filter Maintenance – RENEWAL - Awarded to Bonded Filter Company of Nashville, TN, formerly Pure Air Filter Sales & Service

        This bid is the third one-year option renewal of original Bid #16-074. It is in place for the Maintenance Dept. to service approximately 6,200 filters in our HVAC units located throughout the district. The bid consists of unit prices for each size filter and the costs to change them out. The services are provided six times per year. The total extended bid price for this service and all filters is $18,402.55.         

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #19-054 - Taxi Services - RENEWAL - (Dept. Federal Programs)
          • Bid #19-055 - Plumbing Supplies - RENEWAL - (Dept. Operations)
          • Bid #19-056 - Janitorial Supplies - RENEWAL - (Dept. Facilities)
          • Bid #19-058 - Locker & Locker Service Program - RENEWAL - (Dept. Various Schools)
          • Bid #19-059 - Bio Waste Disposal - RENEWAL - (Dept. Operations)
          • Bid #19-060 - CNP Ice Cream - RENEWAL - (Dept. Child Nutrition Program)
          • Bid #19-061 - Striping & Sealing of Parking Lots - RENEWAL - (Dept. Operations)
          • Bid #19-062 - HVAC Filter Maintenance - RENEWAL - (Dept. Operations)
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of Human Resources Report. 

        NOTE: The Supplement Schedule was not APPROVED.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Professional Services Agreement Report

        The Superintendent recommendED approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Certification of Financials Statements & Bank Reconciliations - May 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended May 31, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
  • 08/08/2019 - 5:30PM - Work Session

    Character Word for August: Citizenship

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Mr. Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President. Ms. Watkins shared the Character word for August - Citizenship. Ms. Ferrell shared the bio of the students (Malaziah Edmonds - 5th grade and Parrish Graham, Jr. - 5th grade) from MLK Elementary who led the Pledge of Allegiance.

    The following motion was by Ms. Watkins, seconded by Ms. Ferrell, approved:

    I move that, following the close of the Board’s public comment period, the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action. 

    The following is a statement from the Board Chair:

    "I want to let everyone know that the Board will not reconvene following this executive session.  No action will be taken during or after the executive session.  We know that this is a busy time for families and staff members, and this should allow everyone to head home instead of waiting on the Board to complete its executive session."

    The following is a statement from the School Board Attorney, Chris Pape:

    “The planned Executive Session of the Huntsville City Board of Education is for the purpose of discussing with its attorney the legal ramifications of and legal options for pending litigation.  Therefore, I am of the opinion that the statutory provision authorizing an Executive Session in Alabama Code § 36-25A-7(a)(3) is applicable to the planned discussion.” 

    There being no further business, the business meeting adjourned at 7:00 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • Pillar 2 - Extra-Curricular
      • Pillar 4 - Huntsville Utilities Rate Reduction - Challenger El./Md. and Huntsville High Schools Contract Addendum
      • Pillar 5 - SPE Services Update
      • Purchasing Policy
      • Certification of Financials Statements & Bank Reconciliations - June 2019
      • BIDS:
        • New Bid #19-063 - Fanuc LR Mate 200 iD Robot w/ Education Training Package - Career Tech. Department
        • Bid #19-064 - Custodial Equipment - Renewal - Facilities Department
        • Bid #19-065 - HVAC Repair Services - Renewal - Operations Department
        • Bid #19-066 - Chiller Repair Services - Renewal - Operations Department
        • Bid #19-067 - Labor for Moving Child Nutrition Program Food - New Bid - CNP Department
    • SPECIAL SESSION - NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        AMENDED RECOMMENDATION:

        The Superintendent recommended approval of the Amended Human Resources Report excluding item #14 and 15, page 5, item #37, page 6, item #54, page 7. Also page 1 section 2, item #3, effective date should be August 2, 2019 to be included on the August 22, 2019 Human Resources Report..

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Pillar 4 - Huntsville Utilities Rate Reduction - Challenger El./Md. and Huntsville High School Contract Addendum

        The Superintendent recommended approval of the Addendum to the City of Huntsville Utilities Power Contract Rate Reduction for Challenger El/Md. and Huntsville High School.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
  • 08/22/2019 - 5:30PM - Board Meeting

    Character Word for August - Citizenship

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President. Ms. Watkins shared the Character Word for August - Citizenship. Ms. Ferrell shared the bio of the student from McDonnell Elementary School. Diana Rojas-Martinez, fifth grader led the Pledge of Allegiance.

    Immediately following the last agenda item, Ms. Watkins made the following motion:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action. Ms. Wilder seconded the motion, approved.

    Ms. Wilder: I want to let everyone know that the Board will not reconvene following this executive session.  No action will be taken during or after the executive session.  This should allow everyone to head home instead of waiting on the Board to complete its executive session.

    The following statement is included in the minutes from the School Board Attorney, Chris Pape: 

    The planned Executive Session of the Huntsville City Board of Education is for the purpose of discussing with its attorney the legal ramifications of and legal options for pending litigation.  Therefore, I am of the opinion that the statutory provision authorizing an Executive Session in Alabama Code § 36-25A-7(a)(3) is applicable to the planned discussion.

     There being no further business, the business meeting adjourned at 6:31 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL ACTION ITEMS TO BE PRESENTED AND VOTED ON UNDER NEW BUSINESS
      • PowerSchool Performance Matters Assessment Analytics Choice and Azure Hosting
      • Pillar 1 - SPE Services K-12 Contracts
    • ACTION ITEMS
      • Approval of the July 25 Board Meeting, August 8 Work Session Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda including Gifts to Schools and BIDS:

        Bid # 19-063, Fanuc LR Mate 200iD Robot w/Edu. Training Pkg. – NEW BID - Awarded to Technical Training Aids of Birmingham, AL

        This bid is for Jemison’s Advanced Manufacturing classes. It is a compact six-axis mini robot with the approximate size and reach of a human arm. These robots can be equipped with a range of intelligence features including vision & force sensing functionality for high levels of accuracy and productivity. The CERT program included in the package provides the necessary training to the teacher as well as a curriculum to introduce students to various robot applications. Students interested in pursuing a career in advanced robotics and automation will benefit from this educational training. The total awarded bid price is $38,200.00. The funding source for this product is Perkins Grant Funding.

         

        Bid # 19-064, Custodial Equipment – RENEWAL -Awarded to Banks Industries, Inc.  of Huntsville, AL for line items 1-12 - Awarded to American Paper & Twine of Leighton, AL for line items 13-19

        This bid is the third one-year option renewal of original bid # 16-070. It is in place at the request of our custodial / facilities department for the purchase of various equipment to aid in the cleaning and upkeep of schools and offices throughout the district. It consists of automatic and electric scrubbers, deep cycle batteries, wet/dry vacuums, electric buffers; self-propelled floor scrubbers, a rider scrubber and burnisher. Various cleaning pads also accompany the bid. Banks was awarded the equipment items for a total of $66,516.00. American Paper & Twine was awarded all the pads for a total of $1,747.00. Items will be purchased on an as needed basis. The total extended bid price is $68,263.00 if all items are purchased.

         

        Bid # 19-065, HVAC Repair Services – RENEWAL – Awarded to Early Services, Inc. of Decatur, AL

        This is the first one-year option renewal of bid #18-067.  The bid is in place at the request of the Operation’s Department to acquire services to repair the HVAC units throughout the district. The repair service will include, but not limited to:  Roof Top Units, Air Handling Units, Fan Coil Units, Pumps, Motors and other air and water handling equipment.  Bid is based on an hourly rate for repair services.  Hourly rate during school hours:  $78.00 per hour; each additional crew member $25.00 per hour.  Hourly rate after school hours: $117.00 per hour; each additional crew member $37.50 per hour.

         

        Bid # 19-066, Chiller Repair Services – RENEWAL – Awarded to Early Services, Inc. of Decatur, AL

        This is the first one-year option renewal of bid #18-068.  The bid is in place at the request of the Operation’s Department to acquire services to repair the Chiller systems throughout the district. The repair service will include, but not limited to:  Trouble Shooting, Equipment Evaluation, Assessments, Piping, Insulation, Chiller Controls, Compressor Repair, Refrigeration Charging and other services as required.  Bid is based on an hourly rate for repair services.  Hourly rate during school hours: $87.00 per hour; each additional crew member $25.00 per hour.  Hourly rate after school hours:  $130.50 per hour; each additional crew member $37.50 per hour.

         

        Bid # 19-067, Labor for Moving Child Nutrition Program Food – NEW BID – Awarded to Armstrong Relocation Company, Huntsville, LLC

        This bid was at the request of the Child Nutrition Department. This service will be utilized on an as needed basis for pick-up and delivery of food products. It is set up with hourly rates for a laborer (mover), an on-site supervisor and if needed, a 26-ft. lift gate truck. Rates are as follows: $28.00 per hour for a laborer (mover); $35.00 per hour for an on-site supervisor and $32.00 per hour for a 26-ft. lift gate truck. The total extended bid price to include all the above is $95.00 per hour. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #19-063 - Fanuc LR Mate 200 iD Robot w/ Education Training Package - Career Tech. Department
          • Bid #19-064 - Custodial Equipment - Renewal - Facilities Department
          • Bid #19-065 - HVAC Repair Services - Renewal - Operations Department
          • Bid #19-066 - Chiller Repair Services - Renewal - Operations Department
          • Bid #19-067 - Labor for Moving Child Nutrition Program Food - New Bid - CNP Department
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding item #27, page 4. Motion by Elisa Ferrell, seconded by Walker McGinnis, the vote was 4 yes, 1 nay vote Carlos Mathews, approved.

        The Superintendent recommended approval of the Amended Human Resources Report #2. Motion by Elisa Ferrell, seconded by Carlos Mathews, approved.

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Certification of Financials Statements & Bank Reconciliations - June 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended June 30, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Purchasing Policy

        The Superintendent recommended approval of Policy #3.8 – Purchasing Policy.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Grissom High School Enhancement and Owner/Architect Agreement

        The Superintendent recommended approval of the Agreement between Owner and Architect for Grissom High School – Miscellaneous Work. The tentative amount for the Cost of Work is $260,000.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • PowerSchool Performance Matters Assessment Analytics Choice and Azure Hosting

        The Superintendent recommended approval of the Powerschool Performance Matters Assessment Analytics Choice – one year total $196,237.00 (including various fees and training) with the Annual Ongoing Fees total - $178,312.00 and for Azure Hosting – one year total $72,979.00 (including various fees) with the Annual Ongoing Fees total – $71,979.00.  

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Pillar 1 - SPE Services K-12 Contracts

        The Superintendent recommended approval of the Online Educational Products and Services Order dated 8/1/2019 between the Huntsville City Board of Education and Fuel Education LLC in the amount of $262,000.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
  • 09/10/2019 - 5:30PM - Work Session

    Character Word for September: Respect

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center

    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Mr. Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President and the Superintendent. Ms. Watkins shared the Character word for September - Respect. Ms. Ferrell shared the bio of Kevin McLin, an eighth grader from McNair Jr. High School who led the Pledge of Allegiance.

    There being no further business, the business meeting adjourned at 8:50 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • Pillar 1 - Learning Outcome Update
      • Pillar 1 - Honors A/P, IB Recruitment and Retention Update
      • Pillar 1 - LEA Consolidated Plan/Title 4 Part A Overview
      • Pillar 3 - Teacher Retention and Recruitment
      • Board Bylaws and Operations
      • Superintendent Goals 2019-2020
      • Superintendent Contract - NO ACTION TAKEN
      • 2019/2020 Renewal of ATBE General Liability/Errors and Omissions Liability Fund Participation
      • Policy #6.17 - Student Conduct Policy
      • Certification of Financials Statements & Bank Reconciliations - July 2019
    • SPECIAL SESSION - NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding item #2, page 2. Motion to approve by Mr. Mathews, seconded by Ms. Ferrell, approved.

        The Superintendent recommended approval of the Amended Human Resources Report for item #2, page 2. Motion to approve by Ms. Ferrell, seconded by Mr.McGinnis, the motion passed by 4 yes votes, Ms. Watkins abstained.

         

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Amended Professional Services Agreement Report excluding item #1, page 1.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Proposed Budget for FY2020

        The Superintendent recommended approval of the Proposed Budget for FY2020.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
  • 09/19/2019 - 5:30PM - Board Meeting

    Character Word for September - Respect

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center

    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President. Ms. Watkins shared the Character Word for September - Respect. Ms. Ferrell shared the bios of the two students from Monte Sano Elementary School. Janie Johnson (kindergartener) and Michael Campbell (fourth grader) led the Pledge of Allegiance.

    Ms. Rena Anderson and Ms. Finley led the celebrations and resolutions, Mr. Mathews made the motion to approve, seconded by Elisa Ferrell, approved. 

    Immediately following the last agenda item, Ms. Watkins made the following motion:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action. Ms. Ferrell seconded the motion, approved.

    Ms. Wilder: I want to let everyone know that the Board will not reconvene following this executive session.  No action will be taken during or after the executive session.  This should allow everyone to head home instead of waiting on the Board to complete its executive session.

    The following statement is included in the minutes from the School Board Attorney, Chris Pape: 

    The planned Executive Session of the Huntsville City Board of Education is for the purpose of discussing with its attorney the legal ramifications of and legal options for pending litigation.  Therefore, I am of the opinion that the statutory provision authorizing an Executive Session in Alabama Code § 36-25A-7(a)(3) is applicable to the planned discussion.

     There being no further business, the business meeting adjourned at 5:52 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATION/RESOLUTION
    • SPECIAL SESSION
      • Board Bylaws and Operations
    • SPECIAL ACTION ITEM TO BE PRESENTED AND VOTED ON UNDER NEW BUSINESS
      • Superintendent Contract - ITEM PULLED, NO ACTION TAKEN
    • ACTION ITEMS
      • Approval of the August 22 Board Meeting and September 10 Work Session Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Certification of Financials Statements & Bank Reconciliations - July 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended July 31, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • ATBE GL/EO Liability Fund Renewal Invoice

        The Superintendent recommended approval of the 2019/2020 Alabama Trust Board of Education (ATBE) General Liability/Errors and Omissions (GL/EO) Liability Fund Coverage Renewal.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Policy #6.17 - Student Conduct

        The Superintendent recommended approval of Policy #6.17 – Student Conduct.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • LEA Consolidated Plan

        The Superintendent recommended approval of the LEA Consolidated Plan.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Superintendent Goals 2019-2020

        The Chair recommended approval of the Superintendent Goals for 2019-2020.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Superintendent Contract - ITEM PULLED, NO ACTION TAKEN
  • 10/03/2019 - 5:30PM - Work Session

    Character Word for October: Courage

    The purpose of a Work Session is for the superintendent and administration to keep the BOE informed and to present information to the BOE for consideration and discussion.  Voting on superintendent recommendations will generally occur at a subsequent board meeting to allow time for thoughtful consideration of each topic.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a work session.

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools.

    Constituents may choose to submit any HCS related question or suggestion by using the Constituent Services cards provided on the table outside of the board room or via the online version through the HCS webpage. The online version will also allow remote viewers opportunity to submit questions and suggestions.

    With 72 hour advanced notice, citizens may address the BOE, upon completion of the business of the Work Session. The BOE will adjourn (end the work session), take a short break, and upon return, provide time to listen to the concerns of constituents, who have signed up in advance, during Citizen Comments. Please visit HCS webpage for details.

    Annie Merts Center

    200 White Street

     

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Mr. Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President. Ms. Watkins shared the Character word for October - Courage. Ms. Ferrell shared the bios of the five students from Montview Elementary School. Errol Melville (second grader); Savannah Burnette, (fourth grader); Rocio Chavez (fifth grader); Javien Buckner (fifth grader); and Kenneth Harris (second grader) who led the Pledge of Allegiance.

    There being no further business, the business meeting adjourned at 7:58 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • WORK SESSION
      • Pillar 1 - Magnet Update/College Academy
      • Pillar 1 - Majority to Minority Transfers SY2020-2021
      • School Level Data Updates
        • District 1 - Lakewood Elementary
        • District 2 - Chapman Elementary
        • District 3 - Chaffee Elementary
        • District 4 - Morris Middle
        • District 5 - Columbia High
      • Board Bylaws and Operations
      • BIDS:
        • Bid #20-001 - Paint Supplies - Renewal of Bid #19-001 - Dept. Operations
        • Bid #20-002 - Custodial Cleaning Supplies - New Bid - Dept. Facilities
        • Bid #20-003 - Labor for Fire Alarm Repair - Renewal of Bid #17-002 - Dept. Operations
        • Bid #20-004 - Pest Control Services - Renewal of Bid #17-013 - Dept. Facilities
      • Certification of Financials Statements & Bank Reconciliations - August 2019
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding under Supplements item #2, page 3. Motion made by Ms. Ferrell, seconded by Mr. Mathews, approved.

        The Superintendent recommended approval of the Amended Human Resources Report under Supplements item #2, page 3. Motion made by Ms. Ferrell, seconded by Mr. Mathews, motion approved by 4 yes votes (Ms. Wilder, Ms. Ferrell, Mr. McGinnis and Mr. Mathews), Ms. Watkins recused.

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Interim Chief School Financial Officer (CSFO) Employment Contract

        The Superintendent recommended the Temporary Employment Contract between the Huntsville City Board of Education and James Brumley as the Finance Director and Interim Chief School Financial Officer (CSFO).

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Board Bylaws and Operations - 2nd Read

        Ms. Watkins made the motion to approve the Board Comments.

        Vote Motioned By: Michelle Watkins
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Reorganization for Board Officers

        Prior to the beginning of the meeting each board member signed the Certificate of Affirmation of School Board Member.

        The Superintendent presided over the nomination of the President.

        ELECTION OF PRESIDENT

        The Superintendent called for nominations for President.

        Ms. Wilder nominated Ms. Ferrell. Ms. Ferrell was elected by 5-0 vote.

        ELECTION OF VICE PRESIDENT

        Ms. Ferrell assumed the Chair and called for nominations for Vice President.

        Ms. Watkins nominated Ms. Wilder, Ms. Wilder nominated Ms. Watkins, Mr. Mathews nominated Mr. McGinnis.

        Ms. Wilder received 2 yes votes (Ms. Watkins and Ms. Wilder) and 3 no votes (Mr. McGinnis, Mr. Mathews and Ms. Ferrell) – the nomination failed by a 2-3 vote.

        Ms. Watkins received 2 yes votes (Ms. Wilder and Ms. Watkins) and 3 no votes (Mr. McGinnis, Mr. Mathews and Ms. Ferrell) – the nomination failed by a 2-3 vote.

        Mr. McGinnis received 3 yes votes (Mr. Mathews, Ms. Ferrell and Mr. McGinnis) and 2 no votes (Ms. Watkins and Ms. Wilder).

        Mr. McGinnis was elected Vice President by a 3-2 vote.

        ELECTION OF THIRD PRESIDING OFFICER

        The Chair called for nominations for Third Presiding Officer.

        Ms. Watkins nominated Mr. Mathews, Mr. Mathews received 5 yes votes.

        Ms. Mathews was elected Third Presiding Officer by a 5-0 vote.

        APPOINTMENT OF TREASURER

        Ms. Wilder made the motion to appoint Mr. James Brumley as Treasurer, seconded by Mr. Mathews, approved.

        APPOINTMENT OF SECRETARY

        The Chair appointed Ms. Christie Finley as Secretary.

        COMMITTEE APPOINTMENTS

        The committee appointments were tabled until a later date.

        RESOLUTION

        Resolution for Signing Official Documents, Proposals, Grants, Contracts and Applications for Federal Funds Under 20 U.S.C. Section 7701, et seq. was signed by the Superintendent.

        The business portion of the meeting adjourned at 7:48 p.m., after citizen comments the meeting adjourned at 7:58 p.m.

  • 10/22/2019 - 5:30PM - Board Meeting

    Character Word for October - Courage

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL, parent and/or guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Carlos MathewsBoard Member
    Michelle WatkinsBoard Member
    Beth WilderBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Mr. Carlos Mathews; Ms. Michelle Watkins and Ms. Beth Wilder. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Before the Pledge, the President asked for a motion to add Celebrations to