Board Agendas

  • 02/13/2018 - 5:30PM - Board Meeting
    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Beth WilderBoard Member
    Michelle WatkinsBoard Member
    Pam HillBoard Member
    OtherPosition
    Dr. Matthew AkinSuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:37 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Ms. Beth Wilder; Ms. Michelle Watkins and Ms. Pam Hill. A quorum was present. Also present were the Superintendent, Dr. Matthew Akin; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio for the Pledge was read by Ms. Wilder. Nehemiah Skipper - 6th grader and Asani Skipper - Kindergartner at Sonnie Hereford Elementary led the Pledge of Allegiance.

    During Celebrations and Resolutions, Dr. Akin and Rena Anderson recognized Dr. Mary Jane Caylor and Mrs. Doris McHugh as representatives celebrating the 30th anniversary of the group who traveled to Calgary Alberta, Canada as the XV Olympics Ambassadors, three Huntsville High School students; Ms. Lori Nelson - Chaffee Elementary and Ms. Debbie Hester - Hampton Cove Middle. Motion was made by Ms. Wilder, seconded by Ms. Hill, approved.

    Before New Business, the following motion was made by Mr. McGinnis, seconded by Ms. Wilder, approved. 

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action.

    I move that the Board go into executive session for the purpose of discussing the good name and character of an individual.

    In addition to the motion, second, and vote to go into executive session, the following should be made a part of the minutes as received from the school attorney:

    I am familiar with the reasons for the proposed executive session and it is my opinion that the pending litigation exception in the Open Meetings Act applies to the planned discussion during the executive session.

    The board will be in executive session for approximately 30 minutes. No action was taken.

    There being no further business, the meeting adjourned at 6:30p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • ACTION ITEMS
      • Approval of January 18, 2018 and February 1, 2018 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        BIDS:

        Bid #18-022, Asbestos Removal / Mold Remediation - RENEWAL

        Awarded to Hardiman Remediation Services, Inc. of Ardmore, Alabama

        This bid is the first one-year option renewal of Bid #17-027.  The bid is in place to acquire the services of a reputable company to safely and effectively remove asbestos materials and remediate mold in any areas identified in the HCS district under the direction of the HCS Safety/Risk Manager.  The bid pricing is based on many variables required to effectively carry out each task.  The size of the projects can fluctuate and the service is on an as-needed basis.  Please refer to the bid tabulation for each item and their respective pricing. 

         Bid #18-023, Hourly General Electrical Services & Rentals - RENEWAL

        Awarded to Pro Electric, Inc. of Huntsville, Alabama

        This bid is the first one-year option renewal of Bid #17-028.  It is in place for the labor of electrical maintenance requirements.  The hourly service charge rates are for installations, upgrades, wiring and repairs during and after school hours.  Pro Electric’s rates range from $24.50 up to $56.25 per hour depending on the time of day the services are needed and if additional crew members are required for on the job services.  Also, included are equipment rental charges.  Scissor lifts are sometimes needed on jobs that require maintenance in unreachable areas.  A materials truck is also included so the vendor will have accessible tools at each job site preventing multiple trips back and forth.  The scissor lifts and materials truck rental are all at $35.00 each per hour.  The extended total for all hourly rates to include all electricians and all equipment is $260.00.  Services will be used on an as needed basis.

        Bid #18-024, Labor for Locksmith Services - RENEWAL

        Awarded to Blair & Sons, Inc. of Huntsville, Alabama

        This bid is the first one-year option renewal of Bid #17-035.  It is at the request our maintenance department for any potential locksmith needs throughout the district’s schools and administrative buildings.  The hourly rates are for service calls during and after school hours.  There is also a one-time fee per job and a minimum fee per job request.  Hourly rates are set at $50.00 during normal business hours; $75.00 for after business hours; a $50.00 fee per service call and a $25.00 minimum fee per job making the extended total bid price $18,325.00.  Please note that the low bidder was not awarded the original bid.  This is due to the maintenance department providing a documented list of the inadequate service when the vendor had the previous bid.  Work order requests for these services will be the only time money is spent under this bid, as the locksmith labor services will be used on an as needed basis.

        • Gifts to Schools
        • BIDS:
          • Bid #18-022 - Asbestos Removal/Mold Remediation - Renewal
          • Bid #18-023 - Hourly General Electrical Service/Rentals - Renewal
          • Bid #18-024 - Labor for Locksmith Services - Renewal
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report. 

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of item #8 page 3. Separate vote on item #13, page 2, item #5 and #6 page 2. Motion made by Ms. Hill, seconded by Ms. Wilder, approved.

        SEPARATE VOTE - item #13, page 2 - Motion made by Mr. McGinnis, seconded by Ms. Wilder. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote.

        SEPARATE VOTE - item #5, page 2 - Motion made by Ms. Wilder, seconded by Ms. Ferrell. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote. Ms. Watkins stated for the minutes she was not voting on this because the teacher was not certified, has emergency certification.

        SEPARATE VOTE - item #6, page 2 - Motion made by Ms. Wilder, seconded by Ms. Ferrell. Ms. Wilder, Ms. Ferrell and Mr. McGinnis voted yes, Ms. Watkins and Ms. Hill voted no, item passed by 3-2 vote. Ms. Watkins stated for the minutes she was not voting on this because the teacher was not certified, has emergency certification.

      • Professional Services Report

        The Superintendent recommended approval of the Professional Services Report. 

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financial Statements & Bank Reconciliations - December 2017

        The Superintendent recommended approval of the General Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended December 31, 2017.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
      • Mediation Agreement

        The Superintendent recommended approval of the Mediation Settlement Agreement.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Abstain
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Nay
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