Board Agendas

  • 03/16/2021 - 6:00PM - Board Meeting

    Character Word for March: Punctuality

    The meeting was called to order by the President at 6:00 p.m. The Board President, Ms. Elisa Ferrell; Vice President, Mr. Walker McGinnis; Mr. Carlos Mathews; Ms. Beth Wilder and Ms. Michelle Watkins were present for the meeting. A quorum was present. Also present were the Superintendent, Ms. Christie Finley and the School Board Attorney, Mr. Chris Pape.

    The Moment of Silent Reflection was led by the President. The Pledge of Allegiance was led by the School Board President, Ms. Elisa Ferrell. 

    There being no further business, the meeting adjourned at 6:17p.m.  

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL WORK SESSION
      • Hunch Agreement
      • Policy #5.9.6 - Vacation - REVISION
      • Policy #6.1.3 - Admission to Schools - REVISION
      • Policy #7.7.1 - Virtual School Option - REVISION
    • ACTION ITEMS
      • Approval of the February 25, Board Meeting and March 2, 2021 Work Session Minutes

        The February 25, Board Meeting and March 2, 2021 Work Session Minutes were approved as presented.

      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and Bids:

        Bid # 21-018, Labor for Locksmith Services – RENEWAL - Awarded to Certified Lock & Key of Huntsville, Alabama

        Bid is the second one-year option renewal of original bid # 19-021. It is at the request of the maintenance department for any potential locksmith labor needs throughout the district’s schools and central office buildings. Hourly rates are set at $60.00 during normal business hours; $80.00 for after business hours and a $60.00 fee per service call. The total extended bid price is $21,860.00. Work order requests for these services will be the only time money is spent under this bid as the locksmith labor services will be used on an as needed basis.

        Bid #21-019, Hourly General Electrical Service & Rentals – RENEWAL - Awarded to Pro Electric, Inc. of Huntsville, Alabama

        Bid is the fourth and final one-year option renewal of original bid #17-028.  It is in place for the labor of electrical maintenance requirements.  The hourly service charge rates are for installations, upgrades, wiring and repairs during and after school hours.  Pro Electric’s rates range from $24.50 up to $56.25 per hour depending on the time of day the services are needed and if additional crew members are required for on the job services.  Also included are scissor lifts and materials truck rental at $35.00 each per hour.  The extended total for all hourly rates to include all electricians and all equipment is $260.00.  Services will be used on an as needed basis.

        Bid # 21-020, Asbestos Removal/Mold Remediation – RENEWAL - Awarded to Hardiman Remediation Services, Inc. of Ardmore, Alabama

        This is the fourth and final one-year option renewal of original bid #17-027.  The bid is in place to safely and effectively remove asbestos materials and remediate mold in identified areas under the guidance of the Operations Director. The bid pricing is based on many variables required to effectively carry out each task.  The size of the projects can vary, and the service for each project is scheduled on an as-needed basis.  Please refer to the bid tabulation for each item and their respective pricing.  Award total is $689.10.

        Bid #21-021, Mixed Materials Printing – RENEWAL -Awarded to Allied Digital Printing of Huntsville, Alabama

        This is the third one-year option renewal of original bid #18-025.  This bid was requested by the Printshop Supervisor because he anticipates exceeding $15,000 for outsourced printing.  Some of the items included in the bid that currently the HCS Printshop does not have the capacity to do are printing on a variety of media, such as wood, glass, ceiling tiles, fabric, magnets, metal, vinyl, etc.  Since the jobs that will be coming in to the Printshop are unknown until the request is made, the best way we determined to price the job would be by square foot. Pricing per square foot is as follows:  $0.19 for black and white printing; $0.40 for color printing and $0.81 for lamination.  Total of $1.40 per square foot.

        Bid #21-024, CNP Misc. Food Items – NEW BID - Awarded to Osborn Brothers of Gadsden, Alabama

        This bid was at the request of the Child Nutrition Director. These items will be served in all district cafeterias during the students’ lunch period. All items meet the Nutritional Guidelines and are compliant with USDA Smart Snack standards. Osborn Brothers presented the only bid with a total extended bid price of $662,790.00.  Since only one bid was received, the negotiation process was started.  Osborn Brothers presented a negotiated price of $524,880.00.  This is a savings to the district of $137,910.00.

        Bid #21-025, Tree Trimming Services – RENEWAL -Awarded to Aaron Bailey DBA Bailey’s Tree Service of Hazel Green, Alabama

        This bid is the second one-year option renewal of original bid # 19-025 for tree trimming services essential in maintaining the grounds of the district on an as-needed basis.  The bid pricing consists of crew and equipment cost and is classified in the following categories:

        3 Man Crew-$150.00 rate per hour, Extra Laborer Cost-$15.00 rate per hour, Bobcat w/Operator-$90.00 rate per hour, 3-Ton Crane w/Operator- $70.00 rate per hour, 7-Ton Crane w/Operator- $75.00 rate per hour, Debris Disposal-market cost per ton, Stump Grinder-$5.00 per inch, Set Up Cost-$0.00 per job and Dump Truck w/Operator-$80.00 rate per hour. The total extended bid price $485.00.

        Bid #21-026, Annual Fire Extinguisher & Semi-Annual Kitchen Hoods, Dry     Chemical Paint System Inspection, Certification & Maintenance – RENEWAL - Awarded to M & H Fire and Safety Equipment, Inc. of Scottsboro, Alabama

        This bid is the fourth and final one-year option renewal of original bid #17-034.  It is in place to cover the inspection, maintenance and service for fire extinguishers, kitchen hoods and dry chemical paint systems for schools and other facilities located in the district. The bid pricing consists of three categories.  Category 1:  Fire Extinguishers (Approximately 4,000) are inspected and tagged annually including replacement of new units if required.  They are recharged every six years.  The hydrostatic test is performed every 12 years. Category 1 total bid price is $4,575.80.  Category 2:  Kitchen Hood Systems (Approximately 42) are inspected and tagged semiannually including replacement of the fusible link if required.  The hydrostatic test is performed every 12 years.  Category 2 total bid price is $11,760.00.  Category 3:  Dry Chemical Paint Systems (Approximately 2) are inspected and tagged semi-annually.  They are recharged every six years.  Category 3 total bid price is $380.00.  The total extended bid price for all categories is $16,715.80.

        Bid #21-027, Carpet Tiles & Labor Costs – RENEWAL -Awarded to Carpet Systems of Huntsville, Inc. of Huntsville, Alabama

        This bid is the third one-year option renewal of original bid #18-026. It is in place for the maintenance department to purchase carpet tiles and rubber base that are used throughout the district schools and offices on an as-needed basis.  The carpet tiles are priced per square yard with a quantity of 2,000 which is the approximate amount used within a year.  The cost for carpet tiles and modular backing is $28.04 per square yard.  The bid pricing is based on Patcraft commercial eco-friendly carpet tiles in all colors of the Homeroom V.3.0 & Big Splash styles and the EcoWorx Modular Backing system.  The cost for rubber base is $.78 per linear foot. The labor cost to remove and install carpet tiles and backing is $3.85 per square yard; install and remove rubber base is $.50 per linear foot; remove and replace furniture is $1.00 per square yard; total extended bid price $81,140.00

        Vote Motioned By: Carlos Mathews
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
        • BIDS:
          • Bid #21-018 - Labor for Locksmith Services - RENEWAL
          • Bid #21-019 - Hourly General Electrical Service & Rentals - RENEWAL
          • Bid #21-020 - Asbestos Removal/Mold Remediation - RENEWAL
          • Bid #21-021 - Mixed Materials Printing - RENEWAL
          • Bid #21-024 - Child Nutrition Program (CNP) Misc. Food Items - NEW BID
          • Bid #21-025 - Tree Trimming Services - RENEWAL
          • Bid #21-026 - Annual Fire Extinguisher & Semi-Annual Kitchen Hoods, Dry Chemical Paint System Inspection, Certification & Maintenance - RENEWAL
          • Bid #21-027 - Carpet Tiles & Labor Costs - RENEWAL
        • Gifts to Schools
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Memorandum of Understanding (MOU) - Huntsville City Board of Education and Military Child Education Coalition

        The Superintendent recommended approval of the Memorandum of Understanding (MOU) between the Huntsville City Board of Education and the Military Child Education Coalition (MCEC) effective through October 31, 2022 unless modified by agreement in writing.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • 2021-2022 Athletic Supplements

        The Superintendent recommended approval of the 2021-2022 Athletic Supplements.

        Vote Motioned By: Carlos Mathews
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Hunch Agreement

        The Superintendent recommended approval of the Agreement between The National Aeronautics and Space Administration George C. Marshall Space Flight Center and the Huntsville City Board of Education to produce Hardware or other Useful Products under the High School Students United with NASA to Create Hardware (HUNCH) Program.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Policy #5.9.6 - Vacation - REVISION

        The Superintendent recommended approval of the Revision of Policy #5.9.6 – Vacation.

        Vote Motioned By: Carlos Mathews
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Policy #6.1.3 - Admission to Schools - REVISION

        The Superintendent recommended approval of the Revision of Policy #6.1.3 – Admission to Schools.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Policy #7.7.1 - Virtual School Option - REVISION

        The Superintendent recommended approval of the Revision of Policy #7.7.1 – Virtual School Option.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
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