Board Agendas

  • 04/22/2019 - 9:00AM - Board Meeting (Rescheduled from April 18, 2019)

    Character Word for April - Cleanliness

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent.  On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Pam HillBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 9:01 a.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Pam Hill; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. The Moment of Silent Reflection was led by the President. The Pledge of Allegiance was led by Al Lankford, Security Operations Coordinator.

    There being no further business, the business meeting adjourned at 10:16 a.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Pre-Kindergarten Tuition Plan Update

        The Superintendent recommended approval of the Pre-Kindergarten Tuition Plan.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Revised Lease Cavalry Hill/HCT

        The Superintendent recommended approval of the Revised Cavalry Hill Lease Agreement.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policy Revision - NO VOTE - 1ST READ
      • Revisions of Policy #6.11: Bullying, Harassment, Violence, Threats, and Intimidation Prohibited

        The Superintendent recommended approval of Revisions of Policy #6.11: Bullying, Harassment, Violence, Threats, and Intimidation Prohibited.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
    • ACTION ITEMS
      • Approval of the March 26 and April 4, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        Bid # 19-029, Asphalt Repairs & Speed Bumps – RENEWAL - Awarded to Southern Sealing & Services, Inc. of Huntsville, AL - This is the first one-year option renewal of original bid #18-036.  The bid is in place at the request of the Maintenance Department. It is for labor to repair asphalt per square foot with a minimum repair cost per job. It also includes rubber speed bumps that are used in several school parking lots. The price for the speed bumps is $200.00 each. Endcaps are $50.00 each. The labor price to install each speed bump is $100.00. Asphalt repairs are charged at $5.00 per square foot with a minimum repair cost of $250.00.  The total extended bid price is $605.00. Speed bumps will be purchased on an as needed basis and asphalt repair services will be requested as they are needed.

         Bid # 19-030, Labor for Motor & Miscellaneous Services – RENEWAL - Awarded to KBB Electric Motor Sales & Service, Inc. of Huntsville, AL - This is the second one-year option renewal of original bid #17-051.  The bid is in place at the request of the Maintenance Department for the repair and service of various motors and mechanical devices throughout the district. It also includes specialized work consisting of motor rewinding and machine work. Rewinding is the internal wiring around the starter frame and rotor assembly. Machine work includes strengthening the rotor shaft and or cutting to fit new oversized bearings. Utilizing this specialized repair service can prove to be a cost savings rather than replacing them when motors fail to function properly. Hourly labor rates are set up for during and after school hours and services will be requested on an as needed basis. Basic hourly rates consist of $40 per hour during school hours and $75 per hour for after school hour emergency calls. Overtime hourly rates for specialized work will be $50 per hour during school hours and $75 per hour for after school emergency calls.

        Bid #19-031, Produce – RENEWAL - Awarded to Forestwood Farm, Inc. of Birmingham, AL - This bid is the second one-year option renewal of original bid #17-046.  The bid is in place at the request of the CNP department to purchase fresh produce that will enhance the meals served daily and the meals served during the summer feeding program.  A total of 112 produce items are included in the total extended bid price of $795,018.75. 

        Bid #19-033, LCD Lamps – NEW BID - Awarded to Northstar AV, LLC of Patchogue, NY - This bid is in place for purchasing replacement LCD (Liquid Crystal Display) Lamps on an as-needed basis for the LCD projectors used throughout the district.  Please refer to the bid tabulation for each brand of lamp and the unit price for each.  The total extended bid price is $9,042.00.

        Bid # 19-034, iPad Repairs – RENEWAL - Awarded to The Smartphone Medics of Madison, AL - This bid is the second one-year option renewal of original bid #17-048.  The bid is in place at the request of the IT department to cover the cost of repairs to various components on the iPad.  Please refer to the bid tabulation for the listing of items the bid covers for repairs and their respective pricing.  The total extended bid price is $4,406.00.

        Bid # 19-035, Labor for Piping & Welding – RENEWAL - Awarded to Butler’s Gas Pipe, Inc. of Pulaski, TN - This bid is the second one-year option renewal of original bid #17-036.  The bid is in place to cover the labor cost associated with various piping and welding projects on an as-needed basis throughout the district for the following categories: Category 1:  Fabrication and fitting of various piping materials.  Category 2:  Welding, fitting and installing various mounts, stands and other HVAC equipment, including the demolition and removal of existing HVAC piping and equipment.  Category 3:  Layout and fabrication of catwalks, miscellaneous supports, drainage grates and frames, handrails, gates, access ladders, barricades, playground equipment, bleachers and other miscellaneous iron fabrication associated with school activities and facilities.   The bid pricing for each of the service associated with the above categories is set at an hourly rate as follows:  Journeyman Fitter/Welder, $55.00 per hour; Helper, $40.00 per hour; Welding Truck, $40.00 per hour.  The total extended bid price is $135.00 per hour.  This bid is based on twenty (20) estimated projects annually.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
        • Gifts to Schools
        • BIDS:
          • Renewal of Bid #18-036 - New Bid #19-029 - Asphalt Repairs and Speed Bumps
          • Renewal of Bid #17-051- New Bid #19-030 - Labor for Motor and Misc. Services
          • Renewal of Bid #17-046 - New Bid #19-031 - Produce
          • New Bid #19-033 - LCD Lamps
          • Renewal of Bid #17-048 - New Bid #19-034 - iPad Repairs
          • Renewal of Bid #17-036 - New Bid #19-035 - Labor for Piping and Welding
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Pam Hill
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of Professional Services Agreement Report. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Certification of Financials Statements & Bank Reconciliations - February 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended February 28, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Strategic Plan/Mission/Vision Statement

        The Superintendent recommended approval of the Huntsville City Schools Strategic Plan/Mission and Vision Statement.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Pam Hill: Yea
      • Policies and Policies Revisions
        • Section 7.7 Correspondence or Online Courses (Revision of Policy 7.7.1 Virtual School Option)

          The Superintendent recommended approval of Section 7.7 Correspondence or Online Courses (Revision of Policy 7.7.1 Virtual School Option).

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Pam Hill
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
        • Revision of Policy #6.2 - Transfer Students from Non-Accredited Schools

          The Superintendent recommended approval of Revision of Policy #6.2 – Transfer Students from Non-Accredited Schools.

          Vote Motioned By: Elisa Ferrell
          Vote Seconded By: Walker McGinnis
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Pam Hill: Yea
    • SPECIAL SESSION #2
      • Apple Bus Update
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