Board Agendas

  • 06/24/2019 - 5:30PM - Board Meeting

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    VACANTBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:33 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell and Mr. Walker McGinnis. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President. Before the Moment of Silent Reflection, the President requested the following items under Special Session be removed: Item A. Cellphone Policy #6.22 and Item D. Updates to Appendix B. to the Behavioral Learning Guide (BLG) - Personal Electronic Devices (PED).

    The Moment of Silent Reflection was led by the President. The President welcomed our special guests, Alabama State Senator District 8 Steve Livingston and Alabama State Senator District 7 Sam Givhan. The Pledge of Allegiance was led by Senator Livingston.

    The Celebrations and Resolution recognized Ms. Erin Howard for her outstanding accomplishments:

    Spelling Queen - Erin Howard of Huntsville is one of the 'octo-champs,' as they call themselves. The 14-year-old student from Mountain Gap School was crowned co-champ of the 2019 Scripps National Spelling Bee, holding strong for 20 rounds with seven other spelling whiz kids. Howard will attend Grissom in the fall.

    Senator Livingston and Senator Givhan presented Erin with a resolution on behalf of the State Legislative Delegation.

    The Superintendent and the board members presented her with a resolution and plaque.

    The motion for Celebrations and Resolutions was made by Ms. Ferrell, seconded by Mr. McGinnis, approved.

    There being no further business, the business meeting adjourned at 6:35 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • Cellphone Policy #6.22 - REMOVED - NO ACTION TAKEN
      • Student Dress Code Policy #6.18
      • Bid #19-057 - Temporary Personnel
      • Milton Frank Turf Update
      • 2019-2020 AASB Membership Dues
      • AASB 2019 Summer Conference
      • Whole Board Training
    • ACTION ITEMS
      • Approval of the May 14 and June 6, 2019 Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of Gifts to Schools and BIDS:

        A.  Bid #19-037, Labor for Moving Assets – RENEWAL - Awarded to This Side Up Moving, Inc. of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-035. This service is utilized on an as needed basis for events such as the Green Power Racing Team set up and removal of items. Services can also be used to perform any work necessary for the moving of selected assets such as books and furniture in our district. It is set up with hourly rates for a laborer (mover), an on-site supervisor and if needed, a 26-ft. lift gate truck. Rates are as follows: $28.00 per hour for a laborer (mover); $40.00 per hour for an on-site supervisor and $25.00 per hour for a 26-ft. lift gate truck. The total extended bid price to include all the above is $93.00 per hour. 

        B. Bid # 19-038, Gym Floor Restoration – RENEWAL -Awarded to Ram Enterprises, Inc. of Montgomery, AL

        This bid is the second one-year option renewal of original bid #17-042.  The bid is in place to cover the cost associated with restoration and repairs of (24) main gym floors and (5) auxiliary gym floors in the district. The facilities coordinator determines the timing of each project on an as-needed basis.   The bid pricing is based on four categories.  Category 1: Screen & Recoat total bid price $86,197.23; Category 2:  Sanding, Sealing, Finish, Painting, Graphics -Bare wood total bid price $638,769.05; Category 3:  Repairs total bid price $6,960.00; Category 4:  Installation total bid price $104,690.00.  The majority cost of projects will come from Category 1:  Screen & Recoat gym floors.  Please refer to the bid tabulation for the detailed pricing of each item in each of the categories.  The total extended bid price is $836,616.28.

        C. Bid # 19-040, Crane Rental Services – RENEWAL - Awarded to Young Crane Service, Inc. of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-042. It is in place at the request of the maintenance dept. for the rental of cranes to aid in relocating HVAC units throughout the district and other needs as they arise. The rates range in price according to the tonnage capacity and the length of the boom.  It also includes an hourly rate for a technician to operate the crane. A rate for overtime and holidays is also bid as an hourly rate. The award total for all the hourly rates combined is $4,215.00. Please refer to the bid tabulation for a listing of each hourly rate. These rentals will be on an as needed basis.

        D. Bid # 19-043, Coil Cleaning Services for HVAC – NEW BID - Awarded to Bonded Filter Co. (Pure Air) of Nashville, TN

        This bid is for the coil cleaning of HVAC units throughout the district. The rates are based on the types of units we have. Bard Units are $50.00 per unit, Roof Top Units are $85.00 each; Package Ground Units are $82.50 each and Roof Top Units are $85.00 each to clean. It also includes an hourly rate of $45.00 for emergency services. Total expenditures will vary depending on the quantity and type of units to be cleaned.

        E. Bid # 19-044, CNP – Insulated Food Carrier – RENEWAL - Awarded to Mobile Fixtures & Equipment Co., Inc. of Tuscaloosa, AL

        This bid is the first one-year option renewal of bid #18-054.  The bid is in place at the request of the CNP department to purchase insulated food carriers on an as-needed basis.  The insulated food carriers will be used for assisting the child nutrition program to maintain safe food temperatures while transporting menu items. The carried menu items will be utilized to feed student who take part in our various service programs. These programs include the Power Hour Lunch Program, Pre-K snacks, Breakfast in the Classroom, At-Risk Afterschool meals, and the Summer Lunch program.  The estimated Insulated Food Carriers to be procured are (150) Small Carriers with a unit price of $72.60, (10) Medium Carriers with a unit price of $85.70 and (10) Large Carriers with a unit price of $99.92.  The total extended bid price for purchasing (170) insulated food carriers is $12,746.20.

        F. Bid # 19-045, Exterior Lighting – RENEWAL - Awarded to Pro Electric of Huntsville, AL

        This bid is the third one-year option renewal of original bid #16-060. It is used for the re-lamping and maintenance of exterior lighting and construction/service work involving any type of exterior lighting.  This includes hourly rates for linemen, ground men, laborers, material and bucket trucks, trencher with operator and cranes. The bid tabulation outlines all the hourly rates for each category and type of labor and or truck rental. These services will be on an as needed basis and expenditures will vary according to services used.

        G. Bid # 19-046, CNP – Small Wares – RENEWAL - Awarded to Mobile Fixture of Tuscaloosa, AL

        This bid is the first one-year option renewal of bid # 18-049. Requested by the Child Nutrition Department, it consists of small wares used by CNP.  Included on the list are various types of small kitchen items used in the cafeterias from measuring cups to can openers. The total award to Mobile Fixture for all listed items is $29,813.65. CNP may order items from the bid list for each school cafeteria on an as needed basis.

        H. Bid # 19-047, CNP – Milk, Juice & Dairy – RENEWAL - Awarded to Purity Dairies, LLC of Nashville, TN

        This is the third one-year option renewal of bid # 16-061. It is for our Child Nutrition Program to order cartons of milk, juice, tea, yogurt and sour cream. Items are served during the school year for breakfast and lunch and will also be ordered during the summer for the summer feeding program. Total yearly pricing for all milk at the estimated quantities is $664,151.95. Total yearly pricing for juice and tea is $46,213.50. Total yearly pricing for the dairy items of sour cream and yogurt is $8,156.00. The extended total yearly pricing for all is $718,522.05. There is an escalation clause in the bid to allow for milk pricing to be adjusted as the market changes. Purity will notify our CNP Dept. in writing of all increases and/or decreases in milk prices.

        I. Bid # 19-048, Clean-Up of Events – RENEWAL - Awarded to Scruggs, LLC of Huntsville, AL

        This bid is the first one-year option renewal of bid #18-048.  The bid is in place for the clean-up before and after events at the Milton Frank Stadium, Alabama A & M Stadium and various Huntsville City Schools’ locations.  Cleaning consists of bleachers, restrooms, press box and hospitality rooms.  The bid also covers removal of all trash and debris on property both inside and outside stadium from street to street.  The cost for each crew member is $17.50 per hour.  Milton Frank Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  A & M Stadium clean-up is based on 3.5 hours and 10 crew members for a total of $612.50.  Various school locations clean-up is based on 2 hours and 5 crew members for a total of $175.00.  The total extended bid price is $1,400.00.

        J. Bid # 19-049, Water Treatment & Chemicals & Services – RENEWAL - Awarded to Triple Point Industries, LLC of Birmingham, AL

        This is the third one-year option renewal of original bid #16-062.  The bid is in place to administer the water treatment chemical program for the water systems throughout the district.  The chemicals provide protection from corrosion, bacteria growth, scale, sludge, pitting, etc. which will increase the life expectancy of the equipment.  The annual cost for the program is $41,961.00 and the cost per month is $3,496.75.  Please refer to the bid tabulation for a more detailed breakdown of the chemicals and services provided.

        K. Bid # 19-050, Glass and Installation - RENEWAL - Awarded to North Alabama Glass of Decatur, AL

        This is the third one-year option renewal of original bid #16-058.  The bid is in place for glass replacement and installation for schools and facilities throughout the district on an as-needed basis.  The pricing for the glass is based on square footage and type of glass.  Please refer to the bid tabulation for a listing of each type of glass on bid and their respective pricing.  Installation is priced at $52.50 per man hour during school hours and $105.00 per man hour after school hours; plus, a charge of $60.00 per service trip.  Although glass and labor costs have increased, the vendor agreed to hold pricing for this year’s renewal. 

        L. Bid #19-051, Student Bus Transportation – RENEWAL - Awarded to Apple Bus Company of Cleveland, MO

        This is the first one-year renewal for the system-wide student bus transportation service.  The cost per bus/day $353.16 – equates to an annual cost of $10,400.00.00; field trips and athletic events within Madison County Drive Time/Hour $46.50; Wait Time/Hour $27.62; Out of County Drive Time/$46.50; Wait Time/Hour $27.62; Bus Monitors Cost Per Hour $15.52; Summer School – Cost Per Bus/Day $228.48.00.  The annual cost for last year was $11,012.620.80.  This is a savings of $700,000 due to a decrease of 11 buses.

        M. Bid #19-053, Hourly Painting – RENEWAL - -Awarded to Shattuck Painting of Huntsville, AL

        This bid is the first one-year option renewal of #18-062.  The bid is in place to cover the labor cost associated with various painting projects on an as-needed basis for existing schools and facilities throughout the district.  The operations department coordinate and manage the various jobs as assigned. The bid pricing is set at a regular hourly rate of $30.00 for a painter and $35.00 for a supervisor; weekend or holiday hourly rate of $38.00 for a painter and $44.00 for a supervisor; overhead/profit markup is 0%.  The total extended bid price is $147.00 per hour to include a painter and supervisor. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #19-037 - Labor for Moving Assets - Renewal
          • Bid #19-038 - Gym Floor Restoration - Renewal
          • Bid #19-040 - Crane Rental Services - Renewal
          • Bid #19-043 - Coil Cleaning Services for HVAC Units - NEW BID
          • Bid #19-044 - CNP Insulated Food Carriers - Renewal
          • Bid #19-045 - Exterior Lighting - Renewal
          • Bid #19-046 - CNP Small Wares - Renewal
          • Bid #19-047 - CNP Milk, Juice & Dairy - Renewal
          • Bid #19-048 - Clean Up of Events - Renewal
          • Bid #19-049 - Water Treatment Chemicals & Service - Renewal
          • Bid #19-050 - Glass and Installation - Renewal
          • Bid #19-051 - Student Bus Transportation Service - Renewal
          • Bid #19-053 - Hourly Painting - RENEWAL
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report with the removal of the following items at the request of the Superintendent: Item #19, page 2 and item #45, page 3.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • New Policy #5.22 Social Media

        The Superintendent recommended approval of the New Policy #5.22 – Social Media.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Policy 6.1.2 - Absences Due to Family Travel (Field Trips)

        The Superintendent recommends approval of Policy #6.1.2 – Absences Due to Family Travel (Field Trips).

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Nay
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Certification of Financials Statements & Bank Reconciliations - April 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended April 30, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Pillar 4 - Audit Report

        The Superintendent recommended approval of the Government-Wide Financial Statements for the fiscal year ended September 30, 2018 as presented.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • School Lunch Price Increases

        The Superintendent recommended approval of the School Lunch Price Increases for the upcoming school year 2019 - 2020 based on the Paid Lunch Equity Provision.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Milton Frank Turf Bid

        The Superintendent recommended that the architect's bid #19-040 be awarded to the lowest, responsible bidder, SprinTurf to replace the turf at Milton Frank Stadium. The contract amount will be $353,112.00 plus architect fees up to 7.8% ($27,542) of the total contract.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • Bid #19-057 - Temporary Personnel

        The Superintendent recommended approval of Bid #19-057, Temporary Personnel for Administrative Services, Instructional Services, Operations/Maintenance, Child Nutrition Program and IT Department Services. Award the bid in its entirety to Spur Employment, Inc. with a total extended bid price of $8,799.01. This is the total hourly rate for 658 positions. This would equate to around $12,678,000.00 a year.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
      • 2019-2020 AASB Membership Dues

        The Superintendent recommended approval of the 2019-2020 Annual Alabama Association of School Boards (AASB) Membership Dues in the amount of $15,000.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
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