Board Agendas

  • 08/22/2019 - 5:30PM - Board Meeting

    Character Word for August - Citizenship

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned.  Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Beth WilderChair
    Michelle WatkinsCo-Chair
    Carlos MathewsBoard Member
    Elisa FerrellBoard Member
    Walker McGinnisBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 5:31 p.m.

    Members present were the President, Ms. Beth Wilder; Vice-President, Ms. Michelle Watkins; Ms. Elisa Ferrell, Mr. Walker McGinnis and Carlos Mathews. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President, the Moment of Silent Reflection was led by the President. Ms. Watkins shared the Character Word for August - Citizenship. Ms. Ferrell shared the bio of the student from McDonnell Elementary School. Diana Rojas-Martinez, fifth grader led the Pledge of Allegiance.

    Immediately following the last agenda item, Ms. Watkins made the following motion:

    I move that the Board go in to executive session to discuss with its attorneys the legal ramifications of and legal options for pending litigation, controversies not yet being litigated but imminently likely to be litigated or imminently likely to be litigated if the Board pursues a proposed course of action. Ms. Wilder seconded the motion, approved.

    Ms. Wilder: I want to let everyone know that the Board will not reconvene following this executive session.  No action will be taken during or after the executive session.  This should allow everyone to head home instead of waiting on the Board to complete its executive session.

    The following statement is included in the minutes from the School Board Attorney, Chris Pape: 

    The planned Executive Session of the Huntsville City Board of Education is for the purpose of discussing with its attorney the legal ramifications of and legal options for pending litigation.  Therefore, I am of the opinion that the statutory provision authorizing an Executive Session in Alabama Code § 36-25A-7(a)(3) is applicable to the planned discussion.

     There being no further business, the business meeting adjourned at 6:31 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL ACTION ITEMS TO BE PRESENTED AND VOTED ON UNDER NEW BUSINESS
      • PowerSchool Performance Matters Assessment Analytics Choice and Azure Hosting
      • Pillar 1 - SPE Services K-12 Contracts
    • ACTION ITEMS
      • Approval of the July 25 Board Meeting, August 8 Work Session Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda including Gifts to Schools and BIDS:

        Bid # 19-063, Fanuc LR Mate 200iD Robot w/Edu. Training Pkg. – NEW BID - Awarded to Technical Training Aids of Birmingham, AL

        This bid is for Jemison’s Advanced Manufacturing classes. It is a compact six-axis mini robot with the approximate size and reach of a human arm. These robots can be equipped with a range of intelligence features including vision & force sensing functionality for high levels of accuracy and productivity. The CERT program included in the package provides the necessary training to the teacher as well as a curriculum to introduce students to various robot applications. Students interested in pursuing a career in advanced robotics and automation will benefit from this educational training. The total awarded bid price is $38,200.00. The funding source for this product is Perkins Grant Funding.

         

        Bid # 19-064, Custodial Equipment – RENEWAL -Awarded to Banks Industries, Inc.  of Huntsville, AL for line items 1-12 - Awarded to American Paper & Twine of Leighton, AL for line items 13-19

        This bid is the third one-year option renewal of original bid # 16-070. It is in place at the request of our custodial / facilities department for the purchase of various equipment to aid in the cleaning and upkeep of schools and offices throughout the district. It consists of automatic and electric scrubbers, deep cycle batteries, wet/dry vacuums, electric buffers; self-propelled floor scrubbers, a rider scrubber and burnisher. Various cleaning pads also accompany the bid. Banks was awarded the equipment items for a total of $66,516.00. American Paper & Twine was awarded all the pads for a total of $1,747.00. Items will be purchased on an as needed basis. The total extended bid price is $68,263.00 if all items are purchased.

         

        Bid # 19-065, HVAC Repair Services – RENEWAL – Awarded to Early Services, Inc. of Decatur, AL

        This is the first one-year option renewal of bid #18-067.  The bid is in place at the request of the Operation’s Department to acquire services to repair the HVAC units throughout the district. The repair service will include, but not limited to:  Roof Top Units, Air Handling Units, Fan Coil Units, Pumps, Motors and other air and water handling equipment.  Bid is based on an hourly rate for repair services.  Hourly rate during school hours:  $78.00 per hour; each additional crew member $25.00 per hour.  Hourly rate after school hours: $117.00 per hour; each additional crew member $37.50 per hour.

         

        Bid # 19-066, Chiller Repair Services – RENEWAL – Awarded to Early Services, Inc. of Decatur, AL

        This is the first one-year option renewal of bid #18-068.  The bid is in place at the request of the Operation’s Department to acquire services to repair the Chiller systems throughout the district. The repair service will include, but not limited to:  Trouble Shooting, Equipment Evaluation, Assessments, Piping, Insulation, Chiller Controls, Compressor Repair, Refrigeration Charging and other services as required.  Bid is based on an hourly rate for repair services.  Hourly rate during school hours: $87.00 per hour; each additional crew member $25.00 per hour.  Hourly rate after school hours:  $130.50 per hour; each additional crew member $37.50 per hour.

         

        Bid # 19-067, Labor for Moving Child Nutrition Program Food – NEW BID – Awarded to Armstrong Relocation Company, Huntsville, LLC

        This bid was at the request of the Child Nutrition Department. This service will be utilized on an as needed basis for pick-up and delivery of food products. It is set up with hourly rates for a laborer (mover), an on-site supervisor and if needed, a 26-ft. lift gate truck. Rates are as follows: $28.00 per hour for a laborer (mover); $35.00 per hour for an on-site supervisor and $32.00 per hour for a 26-ft. lift gate truck. The total extended bid price to include all the above is $95.00 per hour. 

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
        • Gifts to Schools
        • BIDS:
          • New Bid #19-063 - Fanuc LR Mate 200 iD Robot w/ Education Training Package - Career Tech. Department
          • Bid #19-064 - Custodial Equipment - Renewal - Facilities Department
          • Bid #19-065 - HVAC Repair Services - Renewal - Operations Department
          • Bid #19-066 - Chiller Repair Services - Renewal - Operations Department
          • Bid #19-067 - Labor for Moving Child Nutrition Program Food - New Bid - CNP Department
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        The Superintendent recommended approval of the Amended Human Resources Report excluding item #27, page 4. Motion by Elisa Ferrell, seconded by Walker McGinnis, the vote was 4 yes, 1 nay vote Carlos Mathews, approved.

        The Superintendent recommended approval of the Amended Human Resources Report #2. Motion by Elisa Ferrell, seconded by Carlos Mathews, approved.

      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Certification of Financials Statements & Bank Reconciliations - June 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended June 30, 2019.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Purchasing Policy

        The Superintendent recommended approval of Policy #3.8 – Purchasing Policy.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Grissom High School Enhancement and Owner/Architect Agreement

        The Superintendent recommended approval of the Agreement between Owner and Architect for Grissom High School – Miscellaneous Work. The tentative amount for the Cost of Work is $260,000.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • PowerSchool Performance Matters Assessment Analytics Choice and Azure Hosting

        The Superintendent recommended approval of the Powerschool Performance Matters Assessment Analytics Choice – one year total $196,237.00 (including various fees and training) with the Annual Ongoing Fees total - $178,312.00 and for Azure Hosting – one year total $72,979.00 (including various fees) with the Annual Ongoing Fees total – $71,979.00.  

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Michelle Watkins
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Pillar 1 - SPE Services K-12 Contracts

        The Superintendent recommended approval of the Online Educational Products and Services Order dated 8/1/2019 between the Huntsville City Board of Education and Fuel Education LLC in the amount of $262,000.00.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
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