Board Agendas

  • 10/15/2020 - 6:00PM - Board Meeting

    The meeting was called to order by the President at  6:00 p.m. The Board President, Ms. Elisa Ferrell; Vice President, Mr. Walker McGinnis; Mr. Carlos Mathews; Ms. Michelle Watkins and Ms. Beth Wilder were present for the meeting. Also present were the Superintendent, Ms. Christie Finley and the School Board Attorney, Mr. Chris Pape. 

    The Moment of Silent Reflection was led by the President. The Pledge of Allegiance was led by Officer Roe.

    Motion: I move that the Board go into executive session for the following reasons: to discuss with the Board’s attorney the legal ramifications of and legal options for pending litigation and controversies not yet being litigated but imminently likely to be litigated. The motion was made by Mr. McGinnis, seconded by Mr. Mathews, approved.

    The following will be included in the minutes: The School Board Attorney, explained that he is aware of the content to be discussed and that the planned discussion is, in his opinion, in compliance with the Executive Session portions of the Alabama Open Meetings Act.

    No action was taken. 

    There being no further business, the meeting adjourned after the executive session.

     

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION
      • AASB's 2020 Fall Academy Core Conference
      • AASB's 2020 Delegate Selection for the Annual December Convention
      • New Bid #21-014 - Student Desk Shields
    • ACTION ITEMS
      • Approval of the September 14 Special Called Board Meeting, September 17 Board Meeting and October 1, 2020 Work Session Minutes

        The September 14 Special Called Board Meeting, September 17 Board Meeting and October 1, 2020 Work Session Minutes were approved as submitted.

      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of BIDS:

        Bid # 21-001, Paint Supplies – RENEWAL - Awarded to The Sherwin Williams Company of Huntsville, AL

        The paint supplies bid is in place for paint and materials needed for various paint jobs throughout the district. This is the second one-year renewal of bid # 19-001. It consists of different types of latex, enamels, sealers, thinners and epoxy. Please refer to the bid tabulation which shows the individual items and their respective pricing. The total bid award amount is $17,950.50. The supplies are purchased on an as needed basis.

        Bid # 21-002, Custodial Cleaning Supplies – RENEWAL

        – Awarded to American Paper & Twine of Leighton, Alabama - Award total $7,591.29

        – Awarded to Banks Industries of Huntsville, Alabama – Award total $32,528.69

        – Awarded to North Alabama Chemical of Huntsville, Alabama – Award total $23,974.48

        This is the first one-year renewal of bid # 20-002. It is put in place at the request of our Facilities Department for daily cleaning supplies to be used at schools and district offices. It consists of various items ranging from floor care products to custodial carts to transport cleaning supplies. Please see the bid tabulation for specific details of awarded items. The total extended bid price for all items is $64,094.46. Items will be purchased as needed for all school and central office locations.

        Bid # 21-003, Labor for Fire Alarm Repair Services – RENEWAL -Awarded to State Systems, Inc., of Huntsville, AL – formerly Systems Technology

        This bid is the fourth and final one-year option renewal of Bid #17-002.  It is in place at the request of the Operations Department for labor cost associated with repairs and maintenance to the district’s fire alarm systems. The hourly rate is based on the timeframe and manpower needed per service call and an hourly rate for repair services during and after school hours.  During school hours:  $70.00 per hour, each additional crew member $30.00 per hour; After school hours: $105.00 per hour, each additional crew member $45.00 per hour.

        Bid # 21-004, Pest Control Services – RENEWAL - Awarded to Bug Us Pest Control of New Hope, AL

        This bid is the fourth and final one-year option renewal of Bid #17-013.  It is in place at the request of the Facilities Coordinator to administer pest control services for our schools and district facilities. Bid pricing is based on the square footage of each school, Annie C. Merts Center, Annex and ETV sites.  Milton Frank Stadium is also included in the bid pricing which includes bathrooms, press box, ball field for ants and stands for wasps/bees/stinging insects. The total monthly cost for all sites is $5,595.00. The total annual cost for all sites is $67,140.00. 

        Bid # 21-005, Hazardous Waste Disposal – RENEWAL - Awarded to Tradebe Environmental Services, LLC of Merrillville, IN

        This bid is the first one-year renewal of bid # 20-005. It is in place at the request of the Operations Department to collect, package and remove hazardous waste items from various locations throughout the district. The hazardous waste includes, but is not limited to various bulbs, projector lamps, ballasts, mercury thermometers, aerosol cans, batteries/capacitors, paint, lab chemicals, liquid cleaners, and lead based items.  The total bid award is $72,633.55. Use of this service will be on an as needed basis.

        Bid # 21-006, Ceiling Tile/Vinyl Covered Sheetrock– RENEWAL - Awarded to L & W Supply dba Alabama Drywall of Huntsville, AL

        This bid is the first one-year renewal of bid # 20-006. It is in place at the request of the Operations Department to purchase ceiling tiles and vinyl covered sheetrock replacing as needed in the schools and district facilities. The total bid award is $97,342.00.  Please refer to the bid tab for a detail listing of each item included in the total amount.

        Bid # 21-007, Container Storage Rentals– RENEWAL – Awarded to Decatur Container Sales & Rental, Inc. of Decatur, Alabama

        This bid is a second-year renewal of bid # 19-006 requested by the Property Asset Management Team to facilitate the delivery, moving, pick up and monthly rental of storage containers. A total quantity of 43 will be utilized for storage of various assets and for the Greenpower Racing Team properties. Decatur Container Sales pricing includes $90.00 per container for a monthly rental; $105 per container for a delivery charge; $105.00 per container for the moving charge and $150 per container for the pick-up charge. This brings the total awarded cost to $19,350.00. Rentals will be as required on a monthly basis.

        Bid # 21-008, Eubank Wall Mount & E-Tac Units– RENEWAL -Awarded to Trane Supply of Huntsville, AL

        This bid is a second-year renewal of bid # 19-009.  It is in place for our HVAC Maintenance Dept. These air and heating units have been installed in several of our schools and offices throughout our district. The bid consists of the 208/230 and the 460 voltage types and a PTAC, (Packaged Terminal Air Conditioner), 15,000 BTU unit.  Return and supply grilles and thermostats were also included in the pricing. A total quantity of 10 for each item was bid out and the total extended bid price on all items was $75,039.50. These are purchased only on an as needed basis.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
        • BIDS:
          • Bid #21-001 - Paint Supplies - RENEWAL - Operations Department
          • Bid #21-002 - Custodial Cleaning Supplies - RENEWAL - Facilities Department
          • Bid #21-003 - Labor for Fire Alarm Repair - RENEWAL - Operations Department
          • Bid #21-004 - Pest Control Services - RENEWAL - Facilities Department
          • Bid #21-005 - Hazardous Waste Disposal - RENEWAL - Property Asset Management
          • Bid #21-006 - Ceiling Tile/Vinyl Covered Sheetrock - RENEWAL - Operations Department
          • Bid #21-007 - Container Storage Rentals - RENEWAL - Property Asset Management Department
          • Bid #21-008 - Eubank Wall Mount & E-Tac Units - RENEWAL - Operations Department
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommends approval of the Human Resources Report.

        AMENDED HUMAN RESOURCES REPORT:

        The Superintendent recommended approval of the Amended Human Resources Report removing from page #1, second section, item #1.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Certification of Financials Statements & Bank Reconciliations - August, 2020

        Based on the Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended for audit the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended August 31, 2020.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Roof Replacement
        • Highlands Elementary School Roof Replacement

          The Superintendent recommended approval of the Roof Replacement Agreement between the Huntsville City Board of Education (Owner) and Stephen Ward and Associates, Inc. (Architect) for Highlands Elementary School – amount $1,800,000.00.

          Vote Motioned By: Walker McGinnis
          Vote Seconded By: Carlos Mathews
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Carlos Mathews: Yea
        • Hampton Cove Elementary School Roof Replacement

          The Superintendent recommended approval of the Roof Replacement Agreement between the Huntsville City Board of Education (Owner) and Stephen Ward and Associates, Inc. (Architect) for Hampton Cove Elementary School – amount $475,000.00.

          Vote Motioned By: Carlos Mathews
          Vote Seconded By: Beth Wilder
          Michelle Watkins: Yea
          Beth Wilder: Yea
          Elisa Ferrell: Yea
          Walker McGinnis: Yea
          Carlos Mathews: Yea
      • AASB's 2020 Delegate Selection for the Annual December Convention

        The Superintendent recommended all board members be selected as delegates to represent the Huntsville City Board of Education at the AASB's 2020 Delegate Assembly.

        Vote Motioned By: Carlos Mathews
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • New Bid #21-014 - Student Desk Shields

        The Superintendent recommended to accept the price as outlined on the bid tab and award Bid #21-014 – Student Desk Shields to Wolseley Industrial Group for an award total of $182,113.14.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
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