Board Agendas

  • 11/03/2016 - 5:30PM - Work Session

    The Huntsville City Board of Education met in the boardroom on the above date at 5:30 p.m. Members present were the President, Ms. Laurie McCaulley; Vice President, Ms. Elisa Ferrell; Ms. Beth Wilder, Mr. Mike Culbreath and Mr. Walker McGinnis. A quorum was present. Also present were the Interim Superintendent, Mr. B.T. Drake; School Board Attorney, Mr. J.R. Brooks; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. The bio was read by Mr. Walker McGinnis. Students from Sonnie Hereford Elementary School Student Council led the Pledge of Allegiance.

    Mr. McGinnis made the motion to approve the resolutions, seconded by Ms. Ferrell, approved.

    Ms. Ferrell read the Purpose of the Meeting Statement.

    The Board President asked for a motion to accept the updated Human Resources Report. Mr. McGinnis made the motion, seconded by Ms. Ferrell, approved.

    There being no further business, the meeting adjourned at 7:45p.m.

    Attendees:
    Voting MembersPosition
    Laurie McCaulleyChair
    Elisa FerrellVice Chair
    Michael CulbreathBoard Member
    Walker McGinnisBoard Member
    Beth WilderBoard Member
    OtherPosition
    B.T. DrakeSuperintendent
    • PLEDGE OF ALLEGIANCE
    • MOMENT OF SILENT REFLECTION
    • CELEBRATIONS/RESOLUTIONS
    • WORK SESSION
      • Operations Update
      • Overview M to M Transfers
      • Greenpower Presentation
      • Delegates for 2016 AASB Convention and Delegate Assembly
      • Panorama Contract (Dashboard Software)
      • Board Resolution - Cadence Bank Line of Credit
      • Board Resolution - City of Huntsville Inter-government Transactions
      • Policy 2.1.1 and 2.1.2
    • ACTION ITEMS
      • Approval of the October 20, 2016 Board Meeting and October 27, 2016 Special Called Meeting Minutes
      • CONSENT AGENDA

        The Interim Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools

        Delegates for 2016 AASB Convention and Delegate Assembly

        BIDS:

        Bid #16-082 – Custodial Cleaning Supplies – bid awarded to American Paper & Twine for an award total of $40,275.76; Banks Industries for an award total of $10,294.05; A-Z Office Resource for an award total of $3,070.03 and N. Alabama Chemical for an award total of $4,926.85. Total extended bid price for all items will be $58,566.69.

        Renewal of Bid #16-001 – New Bid #17-001 – Paint Supplies – renew bid with Sherwin Williams for an award total of $31,350.00

        Bid #17-002 – Labor for Fire Alarm Repair Services – award bid to Systems Technology Co. of AL, Inc. – price of $70.00 per hour during school hours; $105.00 per hour for calls after school hours; $30.00 per hour during school hours for additional crew member and $45.00 per hour for calls after-hours for each additional crew member.

        Bid #17-003 – Labor for Telephone & Intercom Repair Services – award bid to Systems Technology Co. of Al, Inc. – price of $55.00 per hour during school hours; $82.50 per hour for calls after school hours; $30.00 per hour during school hours for additional crew member and $45.00 per hour for calls after-hours for each additional crew member.

        Bid #17-004 – Ceiling Tile/Vinyl Covered Sheetrock – award bid to Alabama Drywall Supply – award total of $94,731.00.

        Renewal of Bid #16-012 – New Bid #17-005 – Print Shop & Copier Paper – renew bid with Strickland Paper Company, Inc. for current pricing – award total of $63,505.60.

        Renewal of Bid #16-015 – New Bid #17-006 – Container Storage Rentals – renew bid with Decatur Container Sales & Rentals, Inc. – award total of $18,920.00.

        New Bid #17-008 – Band Uniforms – Jemison HS – award bid to Fruhauf Uniforms, Inc. – award total of $25,373.50.

        New Bid #17-011 – Maintenance of Playgrounds – award bid to Landscape Services, Inc. (LSI) – award total of $1,200.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Elisa Ferrell
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
        • Gifts to Schools
        • Delegates for 2016 AASB Convention and Delegate Assembly
        • BIDS:
          • Bid #16-082 - Custodial Cleaning Supplies
          • Renewal of Bid #16-001 - New Bid #17-001 - Paint Supplies
          • Bid #17-002 - Labor for Fire Alarm Repair Services
          • Bid #17-003 - Labor for Telephone & Intercom Repair Services
          • Bid #17-004 - Ceiling Tile/Vinyl Covered Sheetrock
          • Renewal of Bid #16-012 - New Bid #17-005 - Print Shop & Copier Paper
          • Renewal of Bid #16-015 - New Bid #17-006 - Container Storage Rentals
          • New Bid #17-008 - Band Uniforms - Jemison HS
          • New Bid #17-011 - Maintenance of Playgrounds
    • NEW BUSINESS
      • Human Resources Report

        The Interim Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
      • Board Resolution - Cadence Bank Line of Credit

        The Interim Superintendent recommended approval of the Board Resolution - Cadence Bank Line of Credit.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
      • Board Resolution - City of Huntsville Inter-government Transactions

        The Interim Superintendent recommended approval of the Board Resolution - City of Huntsville Inter-government Transactions.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Walker McGinnis
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Abstain
      • Certification of Financial Statements and Bank Reconciliations - September 2016

        The Superintendent recommended approval of the Preliminary General Purpose Financial Statements, including the Preliminary Balance Sheet and Preliminary Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2016.

        Vote Motioned By: Elisa Ferrell
        Vote Seconded By: Beth Wilder
        Laurie Bone McCaulley: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Mike Culbreath: Yea
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