Board Agendas

  • 11/19/2020 - 6:00PM - Board Meeting

    The meeting was called to order by the President at 6:00 p.m. The Board President, Ms. Elisa Ferrell; Vice President, Mr. Walker McGinnis; Mr. Carlos Mathews; Ms. Michelle Watkins and Ms. Beth Wilder were present for the Zoom meeting. Also present were the Superintendent, Ms. Christie Finley and the School Board Attorney, Mr. Chris Pape.

    The Moment of Silent Reflection was led by the President. 

    There being no further business, the meeting adjourned at 6:24 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • SPECIAL SESSION
      • City of Huntsville Parks and Recreation (COHPAR) Agreement
      • Huntsville City Schools Bylaws Revision
    • ACTION ITEMS
      • Approval of the October 15 Board Meeting, November 2, Board Re-Organization Meeting and the November 5, 2020 Work Session Minutes

        The Minutes were accepted as presented.

      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting Gifts to Schools and BIDS:

        Bid # 21-009, Rack Mount Intercom Parts – RENEWAL - Awarded to Building Systems Technology, Inc., of Madison, AL

        This renewal is the second one-year option of original Bid #19-014. It is in place at the request of the maintenance department for the purchase of parts needed for school intercom systems. The bid pricing is based on 9 different replacement items. Items range from the main control assembly to terminal blocks. Parts can be ordered as needed individually or as a complete system depending on individual school requirements. The total extended bid price for all 9 items is $7,482.80.

        Bid # 21-010, IT & Network Operations Support – RENEWAL - Awarded to Ignite Education of Huntsville, AL

        This bid the second one-year option renewal of Bid # 19-010. It is to provide support services and professional expertise consistent with industry standards to the District’s IT Department.  Two - Junior Network Administrators will be assisting with the operation and maintenance of the IT Dept.  They will manage daily activities of the local and wide area network systems and ensure the network is operational.  They will be responsible for installation, administration and testing of network servers, operating system software, printers, AV equipment, cabling, and other network components.  Six - IT End User Technicians will also provide support to the IT Dept.  They will be responsible for installing, configuration and testing network devices; maintain and repair devices; maintain network and desktop printers; assist with management software for the iPad Refresh; image laptops and desktops with software and an array of other duties.  The six technicians will provide expertise to the Finance Dept., Educational Technology, Child Nutrition Department, and the IT Dept.  The base hourly pay rate of $29.39 for the Junior Network Administrators was set by the HCS Human Resources Dept.; Ignite Education quoted a percentage mark-up of 49% - total for one position $43.89; Base hourly pay rate $19.72 for the IT End User Technician – Ignite Education quoted a percentage mark-up of 49.34% - total for one position $29.45; total extended bid price of $264.48 per hour for all positions.

        Bid # 21-011, Football Helmet Reconditioning – RENEWAL - Awarded to Riddell/All American of North Ridgeville, OH

        This is the second 9-month option renewal of original Bid #19-052.  This bid was issued at the request of the Athletics Coordinator per the National Operating Committee on Standards for Athletic Equipment (NOCSAE). Football helmets should be recertified semi-annually for middle school and annually for high school, by a company licensed and certified to do reconditioning.  The reconditioning process includes stripping, sanitizing, replacing hardware such as liners, nose/jaw pads replacement mask, basic paint and any other items needed.  Once the reconditioning process is complete, it is stamped and imprinted or sealed with the NOCSAE logo or trademark indicating that the helmet has been reconditioned and certified on a periodic basis.  The company provides an identification system to track the history, age, repairs, and warranty of each helmet. The average cost to recondition a middle school helmet is $50.00; high school helmet is $55.00; total award of all helmets $44,750.00. 

        Bid # 21-012, Carpet & Labor Costs – RENEWAL - Awarded to Carpet Systems of Huntsville, Inc., of Huntsville, AL

        This bid is the fourth and final one-year option renewal of Bid #17-017.  The bid is in place on an as-needed basis to purchase new carpet and labor cost associated with the installation of new carpet and rubber base; the removal of existing carpet and rubber base; the removal and replacement of furniture in various schools and facilities in the district.  The cost for carpet is $25.50 per square yard and cost for rubber base is $1.00 per linear foot.  The labor cost for installation and removal of carpet is based on an hourly rate per square yard of $5.55 and $5.05, respectively.   The labor cost for installation and removal of rubber base is based on an hourly rate of $.80 per linear foot.  The labor cost for removing and replacing furniture is based on an hourly rate of $6.00 per square yard.  The total bid award is $147,900.00.

        Bid # 21-013, Fire Alarm Controls & Instruments – RENEWAL - Awarded to North American Video & Sound of Madison, Alabama and State Systems, Inc. formerly Systems Technology Company of Alabama, Inc. of Huntsville, AL

        This bid is the second one-year option renewal of Bid #19-016. Bid pricing is for numerous items listed on the price sheet that maintenance uses for our fire alarm controls throughout the school district. Please refer to the bid tabulation for a complete listing of those items. The total amount awarded to North American Video is $8,502.00 and the total amount awarded to State Systems is $6,721.00. The total combined bid amount with both vendors is $15,223.00. Parts are ordered on an as needed basis.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #21-009 - Rack Mount Intercom Parts - RENEWAL - Department - Maintenance
          • Bid #21-010 - IT Technology Network Operations - RENEWAL - Department - Information Technology
          • Bid #21-011 - Football Helmet Reconditioning - RENEWAL - Department - Athletics
          • Bid #21-012 - Carpet & Labor Costs - RENEWAL - Department - Maintenance
          • Bid #21-013 - Fire Alarm Controls/Instruments - RENEWAL - Department - Maintenance
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • City of Huntsville Parks and Recreation (COHPAR) Agreement

        The Superintendent recommended approval of the Joint Use Agreement between the City of Huntsville and the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • School Broadcast Program - NFHS Network

        The Superintendent recommended approval of the NFHS Network School Broadcast Program Agreement with the Huntsville City Board of Education.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • BLOOM and Magnet Program Website (MPW) and Student Transfer Website (STW) Proposals

        The Superintendent recommended approval of the BLOOM Behavior Management Software with the conversion to the new Power School SIS integrated BLOOM version for the 2021/2022 School Year, Magnet Application Software and Student Transfer Website with the conversion to the new MY PICK Magnet Application Proposal with LEAN Frog Digital.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • PowerSchool Quote #: Q-285735-3 and Q-343173-3

        The Superintendent recommended approval of the Amendment between PowerSchool Group LLC and the Huntsville City Board of Education Quote-285735-3 in the amount of $27,480.96 and Quote-343173-3 in the amount of $12,168.00.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Newsela Customer Agreement No. Q-39425

        The Superintendent recommended approval of the Newsela Customer Agreement No. Q-39425 in the amount of $87,174.00.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Walker McGinnis
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Cadence Bank Revolving Line of Credit

        The Superintendent recommended approval of the Cadence Bank Revolving Line of Credit in the amount of $8,000,000.00.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
      • Certification of Financials Statements & Bank Reconciliations - September, 2020

        Based on the Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended for audit the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2020.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Mathews: Yea
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