Board Agendas

  • 11/21/2019 - 6:00PM - Board Meeting

    The Character Word for November: Empathy

    The goal and purpose of a Board Meeting is to effectively and efficiently complete the business before the BOE as outlined by the agenda, and for the BOE to give final consideration to, and vote on matters recommended by the superintendent. On occasion, the BOE will both consider and vote on matters that are time sensitive during a board meeting.

    Board meetings are generally held on the third Thursday of each month.  (On occasion a board meeting will be rescheduled to accommodate events such as holidays and professional training.) 

    Although not required, the BOE, as elected officials, acknowledge the need to be of appropriate and reasonable assistance to the constituents of Huntsville City Schools; therefore, the BOE provides an opportunity at meetings of the BOE to receive HCS related questions or suggestions submitted by constituents by using the Constituent Services cards provided outside the board room or via the online Constituent Services Form

    Please return completed cards to the basket outside the board room when the meeting is adjourned. Only cards that are filled-out completely will receive responses. The name and residential street address of the Citizen of Huntsville, AL (or annexed area), parent and guardian of a child enrolled in Huntsville City Schools, or Huntsville City Schools employee, making inquiry must be provided. We will be in contact within three business days. (Frequently asked questions may be posted on the HCS webpage and/or shared at a subsequent meeting of the BOE.)

    Annie Merts Center
    200 White Street

    Attendees:

    Voting MembersPosition
    Elisa FerrellChair
    Walker McGinnisCo-Chair
    Carlos MathewsBoard Member
    Michelle WatkinsBoard Member
    Beth WilderBoard Member
    OtherPosition
    Christie FinleySuperintendent

    The Huntsville City Board of Education met in the boardroom on the above date at 6:02 p.m.

    Members present were the President, Ms. Elisa Ferrell; Vice-President, Mr. Walker McGinnis; Mr. Carlos Mathews; Ms. Michelle Watkins and Ms. Beth Wilder. A quorum was present. Also present were the Superintendent, Ms. Christie Finley; School Board Attorney, Mr. Chris Pape; members of the central office staff; and interested citizens.

    The meeting was called to order by the President and the Moment of Silent Reflection was led by the President. Meike Roberts - 5th grader at Morris Elementary and Jasmin Villegas - 8th grader at Morris Middle School led the Pledge of Allegiance.

    Mr. Mathews made the motion to approve the celebrations and resolutions, seconded by Ms. Wilder, approved. 

    There being no further business, the meeting adjourned at 8:14 p.m.

    • MOMENT OF SILENT REFLECTION
    • PLEDGE OF ALLEGIANCE
    • CELEBRATIONS/RESOLUTIONS
    • SPECIAL SESSION
      • School Level Data Updates
        • District 1 - McNair Jr. High
        • District 3 - Challenger Elementary
        • District 4 - Huntsville High
        • District 4 - McDonnell Elementary
        • District 5 - Academy for Academics and Arts Middle
      • Chief School Financial Officer (CSFO) Selection Process
      • Chief School Financial Officer (CSFO) Finalists Announcement
      • Consent Order Update
    • ACTION ITEMS
      • Approval of the October 22 Board Meeting and November 7, 2019 Work Session Minutes
      • CONSENT AGENDA

        The Superintendent recommended approval of the Consent Agenda consisting of:

        Gifts to Schools and

        BIDS:

        Bid # 20-005, Hazardous Waste Disposal – NEW BID -Awarded to Tradebe Environmental Services, LLC of Merrillville, IN

        This bid is in place at the request of the Operations department to collect, package and remove hazardous waste items from various locations throughout the district on an as-needed basis.  The hazardous waste includes, but is not limited to various bulbs, projector lamps, ballasts, mercury thermometers, aerosol cans, batteries/capacitors, paint, lab chemicals, liquid cleaners, and lead based items.  The total bid award for this service is $72,633.55.

        Bid # 20-006, Ceiling Tile/Vinyl Covered Sheetrock – NEW BID -Awarded to L & W Supply DBA Alabama Drywall of Huntsville, AL

        This bid is in place at the request of the Operations department to purchase ceiling tiles and vinyl covered sheetrock to replace these items as needed in the schools and facilities throughout the district.  The total bid award is $97,342.00.  Please refer to the bid tab for a detail listing of each item included in the total amount.

        Bid # 20-007, Container Storage Rentals – RENEWAL – Awarded to Decatur Container Sales & Rental, Inc. of Decatur, Alabama

        This bid is a first-year renewal requested by the Property Asset Management Team to facilitate the delivery, moving, pick up and monthly rental of storage containers. A total quantity of 43 will be utilized for storage of various assets and for the Greenpower Racing Team properties. Decatur Container Sales pricing includes $90.00 per container for monthly rental; $105 per container for delivery charge; $105.00 per container for the moving charge and $150 per container for the pick-up charge. This brings the total awarded cost to $19,350.00. Rentals will be as required on a monthly basis.

         Bid # 20-008, Print Shop & Copier Paper – RENEWAL -Awarded to Athens Paper Company of Madison, AL

        This bid is a first-year renewal put in place at the request of our Huntsville City School’s Print Shop. It consists of various types of paper, stationery and envelopes. Items not awarded to Athens Paper to include copier paper can be purchased as needed off of the Alabama State Contract T-103. The total amount for all awarded items that were not available off state contract is $25,631.60. Please see bid tabulation for a detailed outline of the awarded items.

        Bid # 20-009, Eubank Wall Mount – E-Tac Units – RENEWAL -Awarded to Trane Supply of Huntsville, AL

        This bid is a first-year renewal in place for our HVAC Maintenance Dept. These are air and heating units installed in several of our elementary schools and some offices throughout our district. The bid consists of the 208/230 and the 460 voltage types and a PTAC, (Packaged Terminal Air Conditioner), 15,000 BTU unit.  Return and supply grilles and thermostats were also included in the pricing. A total quantity of 10 for each item was bid out and the total extended bid price on all items was $75,039.50. These are purchased only on an as needed basis.

        Bid # 20-010, IT & Network Operations Support – RENEWAL -Awarded to Ignite Education of Huntsville, AL

        This bid is a first-year renewal. It is to provide support services and professional expertise consistent with industry standards to the District’s IT Department.  Two - Junior Network Administrators will be assisting with the operation and maintenance of the IT Dept.  They will manage daily activities of the local and wide area network systems and ensure the network is operational.  They will be responsible for installation, administration and testing of network servers, operating system software, printers, AV equipment, cabling and other network components.  Six - IT End User Technicians will also provide support to the IT Dept.  They will be responsible for installing, configuration and testing network devices; maintain and repair devices; maintain network and desktop printers; assist with management software for the IPad Refresh; image laptops and desktops with software and an array of other duties.  The six technicians will provide expertise to the Finance Dept., Educational Technology, Child Nutrition Department and the IT Dept.  The base hourly pay rate of $29.39 for the Junior Network Administrators was set by the HCS Human Resources Dept.; Ignite Education quoted a percentage mark-up of 49% - total for one position $43.89; Base hourly pay rate $19.72 for the IT End User Technician – Ignite Education quoted a percentage mark-up of 49.34% - total for one position $29.45; total extended bid price of $264.48 per hour.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
        • Gifts to Schools
        • BIDS:
          • Bid #20-005 - Hazardous Waste Disposal - NEW BID - Dept. Operations
          • Bid #20-006 - Ceiling Tile/Vinyl Covered Sheetrock - NEW BID - Dept. - Operations
          • Bid #20-007 - Container Storage Rentals - RENEWAL - Dept. - Operations
          • Bid #20-008 - Print Shop & Copier Paper - RENEWAL - Dept. - Operations
          • Bid #20-009 - Eubank Wall Mount & E-tac Units - RENEWAL - Dept. - Operations
          • Bid #20-010 - IT & Network Operations Support - RENEWAL - Dept. - Information Technology (IT)
    • NEW BUSINESS
      • Human Resources Report

        The Superintendent recommended approval of the Human Resources Report.

        Vote Motioned By: Beth Wilder
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Professional Services Agreement Report

        The Superintendent recommended approval of the Professional Services Agreement Report.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Carlos Mathews
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Chief School Financial Officer (CSFO) Selection Process

        The Chair recommended approval of the Chief School Financial Officer (CSFO) Selection Process.

        Vote Motioned By: Walker McGinnis
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
      • Certification of Financials Statements & Bank Reconciliations - September 2019

        Based on the above Certification of Financial Statements certified by the Chief Financial Officer, the Superintendent recommended the approval of the General-Purpose Financial Statements, including the Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance, as of and for the month ended September 30, 2019.

        Vote Motioned By: Carlos Mathews
        Vote Seconded By: Beth Wilder
        Michelle Watkins: Yea
        Beth Wilder: Yea
        Elisa Ferrell: Yea
        Walker McGinnis: Yea
        Carlos Matthews: Yea
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