The mission of HCS Records Management is to assure the appropriate tracking and storage of records created and maintained by the Huntsville City Schools District and to provide reference and retrieval services to district schools/offices as well as to the general public. We provide for the timely destruction of records that have reached their legal retention period and ensure the preservation of records that have been determined to hold continuing value.

Overview

An individual may request a copy of his/her transcript by clicking the link below.  Faxed requests will not be accepted. Our office hours are Monday-Friday, 8:00am-4:30pm.

Records Request Application

Ms. Terra Fletcher
Records Management Specialist
Office: 256-428-8363
Location: Mastin Lake Facility

 

Current / Recent Students

Please contact your child's school for immediate assistance. Recent graduates may request records from their school up until July of the year they graduate.

Former Students

Former HCS students eighteen (18) years of age or older must request their records themselves unless legal documentation is provided allowing another adult to obtain records on the former student's behalf.  Confirmation of requestor's identification is required.

Requests from School Districts, Universities, Employers, and Verification Companies

Please provide a physically signed record release statement on agency letterhead with the request and fee.

Requests from Officers of the Court, Law Enforcement, and Social Services

Please provide legal documentation (subpoena) allowing HCS Records Department to release the records requested.accordion content

G.E.D. Records

Please contact the State Department of Education in Montgomery, AL. @ 800-392-8086.

Special Education Student Records

Special education records are kept for five years after the student leaves the program or system and then destroyed. However, the HCS Records Department has archival Special Education records of former students born between the years 1948 and 1964. Please contact HCS Special Education Department for more information.

 

Special Education Department
2800 Poplar Ave
Huntsville AL 35816
256-428-6872

Additional Information

Student records are protected by the Family Educational Rights and Privacy Act (FERPA). Their privacy is not impacted by the Freedom of Information Act (FOIA). FOIA does not grant anyone the right to view a student’s school transcripts, school district records of attendance or an individual’s criminal record. Records regarding a former student are not covered under FOIA but are accessible to said individual, or a third party at their written consent, under the Privacy Act.

We cannot provide copies of diplomas. 

 


COPYRIGHT @ 2022 HUNTSVILLE CITY SCHOOLS

IN ACCORDANCE WITH THE REQUIREMENTS OF TITLE II OF THE AMERICANS WITH DISABILITIES ACT OF 1990 ("ADA"), THE HUNTSVILLE CITY BOARD OF EDUCATION WILL NOT DISCRIMINATE AGAINST QUALIFIED INDIVIDUALS WITH DISABILITIES ON THE BASIS OF DISABILITY IN ITS SERVICES, PROGRAMS, OR ACTIVITIES. FOR MORE INFORMATION PLEASE CONTACT THE COMPLIANCE DEPARTMENT.

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Parent/Guardian or Unaccompanied Youth Information

Please enter the name of the parent/guardian completing this form out.
Please enter a valid phone number for the person submitting this form.
Please provide the name of the shelter, hotel address, or location of where you slept last night.
Do you have a vehicle to transport your child(ren) to and from school?
Are you a veteran?
How long have you been living in your current situation?
Are you currently looking for your own place?
Have you registered with the North Alabama Coalition of the Homeless (NACH)?
Do you give the HCS Homeless Liaison permission to discuss your case with other community partners that may be able to assist you?
Preferred Communication
Please choose the preferred methods of communication. (Check all that apply.)

 

Student Information

Please select the school of the student in need of assistance.
Student IEP?
Please indicate whether the student has an IEP.
Student Transportation
Does the student have reliable transportation?
Second Student
Please indicate whether you have another student living in the household.

Student 2 Information

Please select the school of the student in need of assistance.
Student 2 IEP?
Please indicate whether the student has an IEP.
Third Student
Please indicate whether you have another student living in the household.

Student 3 Information

Please select the school of the student in need of assistance.
Student 3 IEP?
Please indicate whether the student has an IEP.
Fourth Student
Please indicate whether you have another student living in the household.

Student 4 Information

Please select the school of the student in need of assistance.
Student 4 IEP?
Please indicate whether the student has an IEP.

 

Family Situation

Family Needs
Is your family in need of any of the below? (Please check all that apply.)
Current Living Situation
Where is the student or students living right now? (Select only one.)
Reason(s)
Please indicate the primary reasons for homelessness. (Please check all that apply.)
Please explain the circumstances that lead to your homelessness.

 

Declarations

Please enter the last date of permanent residency.
Declaration of Understanding
Please select yes or no to affirm the above statement.
Guardian or Student Declaration
Please select yes or no to affirm the above statement.
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TYPE OF ORGANIZATION
MINORITY OWNED BUSINESS

Names of Officers, Members or Owners of Concern, Partnership, Etc.

Names of Officers, Members or Owners of Concern, Partnership, Etc.

Person of Concern 1

Persons to Contact on Matters Concerning Bids and Contracts

Person to Contact 1

Person to Contact 2

COMMODITY LIST

Check all that apply.
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