Reset Plan General FAQ
This FAQ will continue to be updated throughout the week and will include a variety of information from different departments. If your question isn't currently answered, please check back soon for more updates!
We look forward to seeing our students back in the school building very soon. We announced Friday, August 28th, that we will begin phasing in student return to the classroom. Our current plan is to bring Pre-K through 8th grade students back to school on a staggered schedule beginning September 14, 2020. Our High School students will return on a staggered schedule beginning September 21, 2020.
Your school principal will be communicating with you regarding the cohort designation for your child or children. Students will be grouped into two cohorts, either Cohort A or Cohort B. The cohort designation allows you to see which days of the week your child or children will be attending school on campus. On the days that your child is not on campus, your child will continue to learn remotely by logging in to view live instruction.
- September 14th: Pre-K - 8th grade students return to school on a staggered schedule (Cohort A or Cohort B)
- September 21st: 9th-12th grade students return to school on a staggered schedule (Cohort A or Cohort B)
Huntsville City Schools’ decision making process is intended to promote the safety and well-being of staff and students. The superintendent has commissioned a multi-disciplinary team which includes Mayor Battle, Mayor Finley, County Commissioner Strong, Dr. Landers, as well as Huntsville Hospital and Crestwood Hospital officials, which meets weekly to determine the quickest and safest way to return students to school buildings.
The district will continue to monitor the number of cases in our county, and as case numbers trend downward our goal will be to transition our students back to campuses as soon as possible.
We understand that our families have different needs, so Huntsville City Schools is offering several options to our families. Parents need to select one of the options listed below by September 9th:
- Huntsville Virtual Academy (HVA) Students:
- May choose to unenroll by completing the unenrollment form below to return to on campus instruction.
- May choose to remain in HVA through the rest of the first semester. This option requires no further action from HVA families.
- Non-HVA Students:
- May choose to enroll in HVA by completing the online enrollment form below.
- May choose to remain in remote learning until the end of the first nine weeks (October 23rd). After October 23rd, these students will join other non-HVA students with on campus instruction. Parents seeking this option should notify their school principal.
- May participate in the staggered schedule described in this letter. This option requires no further action from non-HVA families.
Learn more by visiting the Huntsville Virtual Academy page.
Huntsville City Schools will require students and staff members to wear a face covering.
The school district is asking families to monitor the health of their child and watch for signs of COVID-19. If a student has any symptoms, the student should stay home from school.
Students and staff members will be required to wear a face covering. Social distancing will be practiced to the greatest extent possible. Plexiglass desk shields will be used for younger grade levels and for teachers. Lunches will be held inside the classroom. Cleaning and disinfecting will occur frequently. As warranted, HCS will also use a staggered schedule to limit the number of students in a building at any given time.
Under the Traditional Learning Framework, consequences may be administered for the following behaviors:
- Causing face mask disruptions
- Not following social distancing guidelines
- Intentionally disregarding other safety measures, such as coughing in another student's face
The District is developing specific procedures for the mitigation of infectious diseases like COVID-19. Part of those procedures will include requirements for students to follow safety procedures, which may include, for example, wearing a mask. Additionally, the BLG already contains consequences for failing to follow instructions, for causing physical harm to other students, and for threatening other students.
Our teachers and administrators are trained to consider students' behaviors in light of each student's age, development, and other relevant circumstances when implementing the BLG and the District's new infectious disease procedures. As such, when students perform the behaviors listed, the students will be subject to age and developmentally appropriate consequences pursuant to the BLG and the new procedures
During the summer, principals performed space analyses of their buildings, starting with a rubric of a 9-foot space (3 feet of personal space and 6 feet of social distance) between individuals. The principals measured each room, and made detailed floor plans showing how many people (students and teachers) can be in each room. The principals also designed ways to re-purpose larger spaces, such as cafeterias and media centers, for instruction. Analysis was also performed at 8 and 7 feet of distance between individuals.
Once the number of students who are choosing the Huntsville Virtual Academy is known, the District staff and principals will perform a risk assessment that will determine whether or not the number of students who have chosen the Traditional option will allow a sufficient level of risk mitigation for all students to come to school every day. If appropriate levels of social distancing cannot be enabled for the number of students who choose the Traditional option, HCS will operate on a staggered schedule, where Traditional students will be assigned to a cohort that will attend school on some days and learn remotely on other days.
No. HVA and magnet teachers will provide students with instruction virtually.
HCS will continue to provide a Free and Appropriate Public Education (FAPE) for all students with a specialized plan. For more information, see the Special Education section below.
All school campuses are equipped with 300 yard wifi range, thanks to a partnership with AdTran and Huntsville Utilities. Additionally, HCS will deploy wifi-equipped buses into the community for families to access wifi. Families are also invited to visit everyoneon.org to view low-cost internet options in the area.
Positive cases will be addressed and assessed on an individual basis, and HCS will follow guidance from the Alabama Department of Public Health. Conditions may warrant a school closure and temporary transition to remote learning.
The student with the exposure would need to stay home and self-isolate according to Alabama Department of Public Health guidelines. In the event that this student becomes symptomatic, household members and close contacts (within 6 feet of a positive person for at least 15 minutes) would also need to self-isolate.
Any persons with a direct exposure to a person testing positive for COVID-19 will need to self-quarantine for 14 days from the last date of exposure to the positive person, according to guidance from the Alabama Department of Public Health. A direct exposure is classified as any person within 6 feet of a person for at least 15 minutes. In the event of a positive case, all persons with potential exposure will be notified.
Pre-K-12 will use the learning management system Schoology to access School PLP for grade level curriculum. Additional online learning platforms may be use for specific courses, enrichment, and intervention.
It is the goal of the district for this not to occur. However, teachers may need to provide instructional support virtually to those students who are absent from school due to illness and self-isolation relating to COVID-19 concerns.
Classroom teachers are required to conduct at least one parent/teacher conference per semester. However, additional conferences may be conducted when requested.
The district has created a common supply list for schools to use. This will be sent to parents by school principals and will be posted on the school's website.
The district has created a common supply list for schools to use. This will be sent to parents by school principals and will be posted on the school’s website.
The same curriculum, SchoolsPLP, will be used in the traditional and virtual frameworks, which is aligned with the Alabama College & Career Ready standards.
Classroom teachers will provide interactive instructional meetings online to mimic face-to-face instruction to the greatest extent possible.
The district has solicited bids for an after school care vendor. If a vendor is located and awarded a bid, after school care will be provided.
Classroom teachers will remind students frequently to not share personal items with one another. The classroom teacher will not plan classroom activities that require students to share classroom items and equipment.
Teachers will not have classroom libraries at this time. Students will use MyOn, a digital platform where children’s books can be read digitally.
If traditional is no longer an option, coursework, lessons, instruction, and assignments will move to remote learning via online. Students can enroll in HVA virtual at the beginning of each semester.
Students will be given grades on assignments designated by the classroom teachers. Other assignments will be used to help guide instruction.
Students will be provided 5 math lessons, 5 reading lessons, 5 science lessons, and 5 social studies lessons every week. Additionally, students will be provided with instruction in music, art and physical education (P.E.)
At this time, all assignments will be electronic. However, if a student needs additional accommodations, parents are requested to contact classroom teacher and school principal to inform them that additional accommodations are needed.
K-12 students will be issued a device to receive instruction.
HCS is training teachers to implement blended learning since class sizes will not increase in any setting. Teachers will be able to use the same lessons for all students.
The goal of HCS is to provide quality instruction every day. We are working with principals to establish building schedules that will promote equity.
For students participating in the traditional, face-to-face pathway, if you suspect that your child may have a disability, please contact your child’s school to share your concerns.
For children participating in Huntsville Virtual Academy, please contact Donna Harbin at 256-428-6913.
The referral process is still in process and evaluations will continue. We are working currently to assess students so that the eligibility meeting may be held in a timely manner and special education services, if warranted, are not delayed. You will be contacted by a psychometrist (a person who will perform the evaluations and assessments) to arrange a time to work with your child.
To reduce the risk of exposure to illness, HCS is currently limiting access to essential personnel only in all buildings. Meetings will continue to be held virtually or by phone as IEP meetings were held in the spring; however, for parents requesting a face-to-face conference, please contact your child’s IEP case manager or special education teacher or school administrator to request the meeting be held on site.
To request a meeting, virtual or face-to-face, please contact your child’s special education teacher/case manager at their school.
All students and personnel in HCS schools or buildings will be required to wear face coverings as part of the protective protocol as HCS is aligning with the recommendations of ADPH and the CDC; however, we understand that for students with special needs, this may be difficult and cause stress and frustration. We will encourage all students to wear a face covering to the greatest extent possible and will use activities and lessons that condition students to wearing them for extended periods of time during the day. HCS staff will be trained on protocol to clean surfaces, classrooms, etc. to reduce exposure to illness and will be flexible as we help our students to understand the need for face coverings during this time.
Like students participating in the traditional, face-to-face pathway, students in HVA will continue to receive services from a special education teacher. This will include support for general education courses as well as small group/individualized assistance to meet students’ individualized needs per their IEP. For related services, the IEP team may reconvene to discuss the delivery of services, which may be face-to-face or virtual, depending on the needs of the child. For students who receive instruction in a resource classroom for instruction on the Alabama Alternate Standards, this instruction will continue to be provided using the Unique Learning System/News 2 You platform that our students are accustomed to using to meet the AAS standards. Students who utilize assistive technology will have access to needed devices in the home to continue use of the device and progression of skills needed just as they would if they were receiving their instruction in the traditional classroom.
We will continue to follow the IEP to provide services for students receiving specially designed instruction and related services. If you are concerned about your child being exposed to health risks while at school, please contact your child’s special education case manager and request the IEP team meet to discuss concerns and amending services. HCS is considering many options to ensure that we are providing inclusive services and access to students’ non-disabled peers in a safe environment.
Yes! HVA will be staffed with general education and special education teachers who are trained to deliver content and instruction virtually for all students. The special education teachers will be utilizing the curriculum that matches the course of study standards that are appropriate for each student. In addition, all related services will continue to be provided for all students who are eligible for SPE services.
All health plans will be reviewed at the beginning of the year by school personnel and IEP meetings may be reconvened if the school or parent have concerns. Student health issues that are addressed in the IEP may be amended, as needed, to meet individualized needs of students.
For students who need adult assistance with mobility, during meal/snack times, for assistance with clothing, in the restroom, etc., staff will strategically schedule assistance from a limited number of adults in order to minimize risks. When possible, we will utilize a one adult to one student ratio.
Students will continue to receive all services documented in the IEP on both traditional and virtual pathways, which may include support from instructional assistants if data has indicated that need. Instructional assistants will provide instructional support that is directed by the special education teacher. Any concerns or questions during this time should be communicated with your child’s teacher, not the instructional assistant, to ensure that services and resources are being addressed.
HCS has ordered clear face shields as well as protective Plexiglass shields for teachers and therapists that must deliver a service or instruction where students will need to clearly see the mouth/lips. This includes children who are hearing impaired, require speech therapy, or need instruction that requires being able to see the instructor’s mouth/lips.
HCS will resume, complete, and notify students (whose referrals were in progress on March 16, 2020) during the month of August with a goal to complete all 2019/2020 gifted referrals by Labor Day, 2020.
GATE teachers will go to the regular classrooms to support students completing alternate activities assigned by the GATE teacher.
Gifted teachers will offer district online classes or “enrichment clusters, early finisher packets, centers, and will consult with teachers to address challenging gifted and advanced students.
ESOL teachers will work with traditional and virtual teachers to review student’s language assessment and formative data to discuss strategies that will assist student with development of listening, reading, speaking, and writing skills as well as instructional approaches to support access to and mastery of academic standards. Students identified as English learners will have an EL Plan to assist the general education teacher with planning, differentiation, and grading.
Identification of new English learners (EL) Kindergarten through Grade 12 will continue with review of Home Language Survey and state screening tools. If ESOL teacher cannot complete screening due to health conditions in the school, they will apply the “Provisional Identification Plan” provided by State Dept. of Education.
The ESOL teacher’s responsibilities include identification and screening of ELs, parent notification of EL status, facilitating development of EL Plans, monitoring Former ELs, collaborating and consulting with classroom teachers, assisting with parent engagement activities specific to families of multilingual learners, maintaining accurate screening records and overall EL documentation.
Scheduling for supplemental English language development (ELD) during pandemic may be flexible and adjusted based on current health conditions. ESOL teachers will use assessment data and teacher input to prioritize small group instruction for listening, speaking, reading, and writing. In addition, ESOL teachers will work with students on developing self-advocacy so that they can communicate their needs with their subject area teachers.
Magnet students will be able to choose from the HCS Learning Frameworks (traditional or virtual) for the 2020-2021 school year.
Yes, magnet students are able to participate in all the HCS Learning Frameworks and still remain a magnet student.
Each magnet program will provide the unique magnet courses virtually for the student who chooses the virtual framework.
Each magnet program will have a detailed course delivery plan posted that will provide details on virtual course delivery and virtual course requirements.
Virtual magnet courses will be taught by magnet teachers.
Based on student course selection, any magnet course in which a student is registered will be available virtually.
- Magnet students will register using the HVA page of the HCS website to indicate their desire to participate in the virtual setting.
- For students who participate in a magnet program, the virtual registration will be sent to each magnet program contact (The Principal) and a school contact will touch base with the parent and/or student to develop the student’s magnet virtual course schedule.
Pre-K families are offered traditional learning. Assuming health conditions permit, students will be at school every day within the traditional framework. However, the district is prepared to implement a possible staggered schedule or remote learning if health conditions warrant.
Pre-K students do not have an option to enroll in the Huntsville Virtual Academy.
Meet the Teacher will take place on August 17 & 18, 2020. Teachers will notify parents of the date and time they are scheduled to attend. It is important that students and parents have an opportunity to become acquainted with the teacher and new school environment prior to the first full day of school.
Currently, we plan to hold Meet the Teacher virtually. Your child’s teacher will contact you to schedule your child’s individual meeting time.
Currently, Pre-K students will be required to wear a mask on campus, with the exception of lunch, snack, nap, and outdoor when socially distanced.
Pre-K will use the learning management system Schoology to share lessons and curriculum during remote learning times.
The supply list will be posted on the HCS School Readiness website and emailed to parents by individual teachers. In the event remote learning is required, instructional supply bags will be distributed.
In the event remote learning is required, the district will provide I-pads on an as needed basis to students.
- Cleaning and disinfecting will occur frequently.
- Social distancing will be practiced to the greatest extent possible.
- Individual Pre-K instructional supplies will be provided and sanitized throughout the day.
- Pre-K student drop off and pick up will occur in a separate car rider line and parents will sign students in using an app.
Parents will continue to view student information (attendance, grades, discipline) via the INOW Parent Portal.
- Students will take all district-level assessments online. Assessments include STAR 360 Reading, STAR 360 Math, and Scantron.
- Currently, the ASLDE requires students to take State-level assessments in-person in a proctored environment. Some assessments may be online but must still occur in a proctored setting.
These policies will continue to be reviewed and updated. The ALSDE assessments include the following:
- ACT WorkKeys (Grade 12)
- ACT Test (Grade 11)
- PreACT Test (Grade 10)
- ACAP (Grades 2-8)
- ACCESS for ELLs & Alternate ACCESS for ELLs
- Alabama Alternate Assessment (Grades 2-11)
Sometimes clearing the cache and cookies will help the browser function better.
On a Chromebook, complete the following steps:
- Step 1 - Open Chrome Browser
- Step 2 - Click on 3 dots (located on the far right of browser bar) and then click on Settings
- Step 3 - Scroll down and click on Advanced
- Step 4 - Scroll down and click on Restore settings to original defaults
- Step 5 - Reset Settings
Please go to your child’s school and restart your child’s computer using the wi-fi outside the school. Please make sure all updates hare allowed to run. You may have to do this a couple of times.
Please restart your child’s computer on an active internet connection and have them log in again.
Please call the help desk at 256-428-6900.
Please take the device to your child’s school for repair or replacement.
Make sure your they are signed into Google with their Huntsville City Schools email address and password and not their personal Gmail account.
You may pick up your child’s computer at the school where they are enrolled.
Please contact your school counselor for iNow log in information.
Some of the iPads do not support the SchoolsPLP curriculum. The elementary curriculum department working to provide alternative curriculum.
Occasionally the system requires authentication through your child’s Huntsville City Schools Microsoft account. This is normal and nothing to worry about.
You can get your parent access code for Schoology from your child’s teacher. If you child has multiple teachers, you only need one code.
Yes, Schoology has both iOS and Android apps.
Yes, if the parent/guardian submits a written request specifying the denomination and the religious observance.
Yes, a doctor’s excuse will be considered excused under the current attendance policy and guidelines of the district.
No, the district offers a virtual option to the traditional setting. The district has provided an open window to apply for the virtual option. However, if that window of opportunity is missed the district will work with the family in pursuing the best educational option for the student.
There will be no specific changes to the bus routes due to COVID-19. As we do every school year, we will start the year with the same set of routes we used in the last school year, adding and removing stops to reflect ridership. If HCS moves to a staggered schedule, we will run every route every day, adjusting stop times based upon which students are riding each day.
Distance between students on the bus is impacted by actual ridership. Our initial capacity rubric is one child pers seat, with students who co-habitate (such as a brother and a sister) sitting two to a seat. This rubric will adjust as necessary to satisfy transportation requirements. It will not be feasible to add any buses to the fleet at the start of the school year.
Face coverings are required for students, drivers, and monitors. If a student attempts to board the bus without a face covering, the driver will provide the student with a disposable mask to don before proceeding to a seat. The driver will report the fact the student boarded without a face covering to the school principal.
The HCS Reset Plan delineates daily, weekly, monthly, and quarterly tasks for the custodians. Principals and the Facilities Services leadership team work together to ensure task completion to standard. In addition to regular cleaning, each school will be equipped with a disinfectant sprayer that can be used both proactively and in response to a need for heightened sanitation.
Each classroom is provided with hand sanitizer, latex gloves, and paper towels for regular intermittent cleaning throughout the day. Custodians check supply levels daily in each classroom, replenishing as necessary.
When directed, the school building will be closed, and a custodial team will clean and disinfect the entire building. The length of time the school will be closed will depend on the details of the situation, and in consultation with the Alabama Department of Public Health.
HVAC unit filters are changed on a regular schedule, and anti-microbial filters are used.
Our Maintenance Department is making a variety of clear shields for desks, tables, and counters, using a variety of materials. Larger shields, made from clear, flexible plastic sheets and plastic piping, are also being made for partitioning rooms. These are being distributed to schools for front offices, meeting spaces, and classrooms. While we do not plan to have a shield on every student desks, teachers will have access to shields for use in individual instruction where appropriate social distancing is not possible.
Yes. The Huntsville Police Department will deploy School Resource Officers in accordance with the agreement between the City of Huntsville and HCS.