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HCES Arrival and Dismissal Procedures

HCES Arrival and Dismissal Procedures:

Our front doors open at 7:30 a.m. Please understand I do not have teachers on duty prior to 7:30 for supervision. I will ask that you wait until 7:30 to drop off your children. You can drop off in the car line or you may park and walk your child in the first day of school. Kindergarten parents may walk their children to class the first week, August 4th - 6th. Students will walk to their classroom hallways on their own beginning Monday, August 9th. We have teachers on duty who will assist our children.

All students will sit in their grade level hallways from 7:30 to 7:45. At 7:45 the bell will ring and students will enter their classrooms to begin eating breakfast. School begins at 8:00 a.m.

Arrival time begins at 7:30 a.m. and class begins at 8:00 a.m. If you arrive after 8:00 a.m., please be prepared to park and walk your child in (wear masks) to sign them in at the front foyer. All tardy students will be escorted to their classrooms as well. We do ask that you please have your children at school on time each morning. It makes for a much smoother transition.

PreK begins at 7:50 a.m. and dismisses at 2:20 p.m. The PreK teachers will provide detailed procedure information.

Kindergarten - Fifth Grade dismissal begins at the 2:30 p.m. bell. We are unable to dismiss students before 2:30 p.m.

Student check out: If you need to check out your child, please wear your mask, ring the door bell and enter the front office. Please make sure you bring your I.D. (Driver's License) to check out your child. We do not allow check outs after 2:00 p.m. due to the entry and exit of the car rider line.

Arrival: Car riders:

At 7:30 a.m. the doors will open and all car riders in K - 5th grades will be dropped off in the car rider line at the front of the school. Please pull all the way forward for students to unload. Middle school students can be dropped off in our car line, we just ask that they walk around to the front of the middle school. We ask our PreK parents to park in the PreK parking lot and walk their children in to their classrooms to sign them in. All car riders will walk to their grade level hallway and sit until 7:45. At 7:45 the bell will ring and students will enter their classrooms to begin unpacking and eating breakfast.

Arrival: Bus Riders/Walkers/Bike riders:

Bus riders will unload at the back of the building and will exit the bus to walk to the back doors. Once they enter the back hallway, they will be directed to their grade level hallway to wait until 7:45 a.m. They will enter their classrooms at 7:45, unpack, and begin eating breakfast.

Walkers and Bike riders: *If your child is a walker or a bike rider, we will need a walker agreement on file. Please email your child's teacher for the walker agreement. Walkers are students who are walking to and from their home to school.


At the 2:30 bell, bus riders and PreK siblings will be dismissed.

Dismissal: Car riders:

At the 2:30 bell, walkers, bike riders, bus riders and PreK siblings will be dismissed. All other students will remain in their classrooms with their teachers. PreK siblings will walk to the front of the school and directed out to their cars where PreK parents are waiting out front. PreK dismisses at 2:20 p.m. and we ask all PreK parents to pull around the line to enter the car rider line first. Once all PreK siblings are loaded and cars pull forward, we will begin calling the first names in the car rider line. Please have your HCES car tag AND your car rider sign with your child's name, grade level, and teacher's name. (See picture below) We will continue calling students to the front until dismissal is completed. My goal is 2:45 p.m.

At 2:45 p.m., any parents who are parked and waiting in the middle school line may walk up while we call your child to come to the front. Please stay by the crosswalk and we will walk students over to you. Please show your HCES car tag and have a sign for your child to be called.

*We will be sending HCES car tags home with our new students. You will receive 2 car tags with a family number. This will be your number for the duration of the time you are with us at HCES. Please look for the car tags in your child's backpack. If you are not new to HCES but need a car rider tag, please email our front office aide. 

Dismissal: Bus Riders / Walkers/ Bike Riders:

At the 2:30 bell, walkers, bike riders, and bus riders will be dismissed. Students will walk out to the hallway as designated teachers gather the bus riders to walk them out to their buses by grade level and ensure they enter the correct bus. I will ask our walker parents to please wait in the grassy area by the buses for the students to be walked out. Please do not crowd by the doors, we need room for our students to exit. We also ask that our parents not park in the back of the building to pick up our children. If you arrive in a car to pick up your child, you will need to use our front car rider line. This helps to ensure the safety of our walkers as well. No-one should ever drive through the bus line. The bus line is for buses only.

Again, we ask that all parents go through the car line and remain in your cars. The car line must keep moving. If you need to exit your car to buckle in your child, we will ask you to pull all the way forward to just around the turn and then exit your car. Staff can assist to show you, just let us know.

Afterschool Tutoring: You will receive email confirmation for after school tutoring on Tuesday, August 3rd. All students will sit in the hallways during dismissal and once we have most of our students dismissed (2:45 or 2:50 p.m), our afterschool tutor teachers will invite our afterschool tutoring students in to their classrooms for snack. Once we have a better idea of how dismissal runs and who is going where, I expect this process to become quicker and students will be able to have their snack a little sooner. Please note the information in the letter being sent out Tuesday.

Other information:

Please send a water bottle with your child labeled with their name.

You may send a lunch from home for your child, however, breakfast and lunch are free to our students. Students will eat breakfast in their classrooms. Lunch will either be eaten in the classrooms or in the cafeteria.We are on a rotating lunchroom schedule. Your teacher can share your class schedule, however, we are not able to have parents each lunch with us just yet. We are not allowed to share food.

Students will have PE in the PE gym or outside and recess will be daily if weather permits.

If you have any other questions or concerns, please email me or your child's teacher.

Thank you,

Ms. Spivey